Keyboard shortcuts for Project

Many users find that using an external keyboard with keyboard shortcuts for Project helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts in Project 2010, Project 2013, Project 2016, and Project for Microsoft 365 running on Windows Desktop as applicable.

Notes: 

  • Important: Some keyboard shortcuts are only available to Project Online subscribers. New features are released gradually to subscribers, so your application might not have these features yet.

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this article

Frequently used shortcuts

To do this

Press

Open a project file (display the Open dialog box).

Ctrl+F12

Open a project file (display the Open tab in the Backstage view).

Ctrl+O

Save a project file.

Ctrl+S

Create a new project.

Ctrl+N

Activate the entry bar to edit text in a field.

F2

Activate the menu bar.

F10 or Alt

Activate the project control menu.

Alt+Hyphen (-) or Alt+Spacebar

Navigate views and windows

To do this

Press

Activate the entry bar to edit text in a field.

F2

Activate the menu bar.

F10 or Alt

Activate the project control menu.

Alt+Hyphen (-) or Alt+Spacebar

Activate the split bar.

Shift+F6

Close the program window.

Alt+F4

Display all filtered tasks or all filtered resources.

F3

Display the Field Settings dialog box.

Alt+F3

Open a new window.

Shift+F11

Reduce a selection to a single field.

Shift+Backspace

Reset sort order to ID order and turn off grouping.

Shift+F3

Select a drawing object.

F6

Display task information.

Shift+F2

Display resource information.

Shift+F2

Display assignment information.

Shift+F2

Turn on or off the Add To Selection mode.

Shift+F8

Turn on or off Auto Calculate.

Ctrl+F9

Turn on or off the Extend Selection mode.

F8

Move left, right, up, or down to view different pages in the Print Preview window.

Alt+Arrow keys

Use the main window

Use the following shortcuts to work in the main window in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.

To do this

Press

Switch between active dialog boxes and the main app.

Only available to Project Online subscribers.

Alt+F6

Open the context menu for the selected item (right-click menu).

Only available to Project Online subscribers.

Shift+F10

Activate the ribbon.

Only available to Project Online subscribers.

F10

Activate the view splitter.

Only available to Project Online subscribers.

Alt+Shift+F6

Display the autofilter drop-down menu for the selected column.

Only available to Project Online subscribers.

Alt+Shift+F3

Reapply the current filter.

Only available to Project Online subscribers.

Ctrl+F3

Open the on-object menu for the selected cell.

Only available to Project Online subscribers.

Alt+Shift+F10

Use the Team Planner view

Use the following shortcuts to work in the Team Planner view in 2013, 2016, 2019, and Microsoft 365. These shortcuts are not available in Project 2010.

To do this

Press

Expand or collapse a resource row or a grouping row.

Only available to Project Online subscribers.

Alt+Shift+Plus sign (+) or Minus sign (-)

Scroll the timescale left.

Only available to Project Online subscribers.

Alt+Left arrow key

Scroll the timescale right.

Only available to Project Online subscribers.

Alt+Right arrow key

Reschedule a scheduled task.

Only available to Project Online subscribers.

Ctrl+Arrow keys

Open the task information dialog box.

Only available to Project Online subscribers.

Select the task and press Enter

Reassign a task.

Only available to Project Online subscribers.

Ctrl+Up or Down arrow key

Use the Timeline view

Use the following shortcuts to work in the Timeline view in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.

To do this

Press

Cycle through the element types – task bar, milestone, callout, and timeline bar - when one of them is already selected.

Only available to Project Online subscribers.

Tab key or Down arrow key

Cycle through the element types in the opposite order – timeline bar, callout, milestone, task bar - when one of them is already selected.

Only available to Project Online subscribers.

Shift+Tab or Up arrow key

Go to the previous or next item of that type, for example, to the next milestone.

Only available to Project Online subscribers.

Left or Right arrow key

Scroll the timescale left.

Only available to Project Online subscribers.

Alt+Left arrow key

Scroll the timescale right.

Only available to Project Online subscribers.

Alt+Right arrow key

Move the item up or down to the next channel or timeline bar.

Only available to Project Online subscribers.

Ctrl+Up or Down arrow key

Open the task information dialog box.

Only available to Project Online subscribers.

Shift+F2

Outline a project

To do this

Press

Hide subtasks.

Alt+Shift+Hyphen (-) or Alt+Shift+Minus sign on the numeric keypad (-)

Indent the selected task.

Alt+Shift+Right arrow key

Show subtasks.

Alt+Shift+Equal sign (=) or Alt+Shift+Plus sign on the numeric keypad (+)

Show all tasks.

Alt+Shift+Asterisk on the numeric keypad (*)

Outdent the selected task.

Alt+Shift+Left arrow key

Select and edit in a dialog box

To do this

Press

Move between fields at the bottom of a form.

Arrow keys

Move into tables at the bottom of a form.

Left Alt+1 or Right Alt+2

Move to the next task or resource.

Enter

Move to the previous task or resource.

Shift+Enter

Select and edit in a sheet view

Edit in a view

To do this

Press

Add a new task.

Only available to Project Online subscribers.

Insert

In Project 2010, not available.

Cancel an entry.

Esc

Clear or reset the selected field.

Ctrl+Delete

Copy the selected data.

Ctrl+C

Cut the selected data.

Ctrl+X

Delete the selected data.

Delete

Delete row that has a selected cell.

Ctrl+Minus sign on the numeric keypad (-)

Fill down.

Ctrl+D

Display the Find dialog box.

Ctrl+F or Shift+F5

In the Find dialog box, continue to the next instance of the search results.

Shift+F4

Use the Go To command (Edit menu).

F5

Link tasks.

Ctrl+F2

Paste the copied or cut data.

Ctrl+V

Reduce the selection to one field.

Shift+Backspace

Undo the last action.

Ctrl+Z

Unlink tasks.

Ctrl+Shift+F2

Set the task to manually schedule

Ctrl+Shift+M

Set the task to auto schedule

Ctrl+Shift+A

Move in a view

To do this

Press

Move to the beginning of a project (timescale).

Alt+Home

Move to the end of a project (timescale).

Alt+End

Move the timescale left.

Alt+Left arrow key

Move the timescale right.

Alt+Right arrow key

Move to the first field in a row.

Home or Ctrl+Left arrow key

Move to the first row.

Ctrl+Up arrow key

Move to the first field of the first row.

Ctrl+Home

Move to the last field in a row.

End or Ctrl+Right arrow key

Move to the last field of the last row.

Ctrl+End

Move to the last row.

Ctrl+Down arrow key

Move in the side pane

To do this

Press

Move focus between the side pane and the view on the right side.

In Project 2013, Project 2016, and Project for Microsoft 365, F6

In Project 2010, Ctrl+Tab or Ctrl+Shift+Tab

Select different controls in the side pane if focus is in the side pane.

Tab key

Select or clear check boxes and option buttons if focus is in the side pane.

Spacebar

Select in a view

To do this

Press

Extend the selection down one page.

Shift+Page Down

Extend the selection up one page.

Shift+Page Up

Extend the selection down one row.

Shift+Down arrow key

Extend the selection up one row.

Shift+Up arrow key

Extend the selection to the first field in a row.

Shift+Home

Extend the selection to the last field in a row.

Shift+End

Extend the selection to the start of the information.

Ctrl+Shift+Home

Extend the selection to the end of the information.

Ctrl+Shift+End

Extend the selection to the first row.

Ctrl+Shift+Up arrow key

Extend the selection to the last row.

Ctrl+Shift+Down arrow key

Extend the selection to the first field of the first row.

Ctrl+Shift+Home

Extend the selection to the last field of the last row.

Ctrl+Shift+End

Select all rows and columns.

Ctrl+Shift+Spacebar

Select a column.

Ctrl+Spacebar

Select a row.

Shift+Spacebar

Move within a selection down one field.

Enter

Move within a selection up one field.

Shift+Enter

Move within a selection right one field.

Tab key

Move within a selection left one field.

Shift+Tab

Select and edit in the entry bar

To do this

Press

Accept an entry.

Enter

Cancel an entry.

Esc

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Ctrl+Delete

Extend the selection to the end of the text.

Shift+End

Extend the selection to the start of the text.

Shift+Home

Turn on or off Overtype mode.

Insert

Use a timescale

To do this

Press

Move the timescale left one page.

Alt+Page Up

Move the timescale right one page.

Alt+Page Down

Move the timescale to beginning of the project.

Alt+Home

Move the timescale to end of the project.

Alt+End

Scroll the timescale left.

Alt+Left arrow key

Scroll the timescale right.

Alt+Right arrow key

Show smaller time units.

Ctrl+Forward slash on the numeric keypad (/)

Show larger time units.

Ctrl+Asterisk on the numeric keypad (*)

Use a Network Diagram

To do this

Press

Move to a different Network Diagram box.

Arrow keys

Add Network Diagram boxes to the selection.

Shift+Arrow keys

Move a Network Diagram box.

Note: You need to set manual positioning first. Select the box you want to move. Select Format, and then select Layout. Select Allow manual box positioning.

Ctrl+Arrow keys

Move to the top Network Diagram box in the view or project.

Ctrl+Home or Shift+Ctrl+Home

Move to the lowest Network Diagram box in the project.

Ctrl+End or Shift+Ctrl+End

Move to the leftmost Network Diagram box in the project.

Home or Shift+Home

Move to the rightmost Network Diagram box in the project.

End or Shift+End

Move up one window height.

Page Up or Shift+Page Up

Move down one window height.

Page Down or Shift+Page Down

Move left one window width.

Ctrl+Page Up or Shift+Ctrl+Page Up

Move right one window width.

Ctrl+Page Down or Shift+Ctrl+Page Down

Select the next field in the Network Diagram box.

Enter or Tab key

Select the previous field in the Network Diagram box.

Shift+Enter

Use OfficeArt objects

Use the following shortcuts to work with the OfficeArt objects in Project 2013, Project 2016, and Project for Microsoft 365. These shortcuts are not available in Project 2010.

Move OfficeArt shapes

To do this

Press

Nudge the shape up, down, right, or left.

Arrow keys

Increase the shape’s width by 10%.

Shift+Right arrow key

Decrease the shape’s width by 10%.

Shift+Left arrow key

Increase the shape’s height by 10%.

Shift+Up arrow key

Decrease the shape’s height by 10%.

Shift+Down arrow key

Increase the shape’s width by 1%.

Ctrl+Shift+Right arrow key

Decrease the shape’s width by 1%.

Ctrl+Shift+Left arrow key

Increase the shape’s height by 1%.

Ctrl+Shift+Up arrow key

Decrease the shape’s height by 1%.

Ctrl+Shift+Down arrow key

Rotate the shape 15 degrees to the right.

Alt+Right arrow key

Rotate the shape 15 degrees to the left.

Alt+Left arrow key

Select and copy OfficeArt objects and text

To do this

Press

Select an object (with text selected inside the object).

Esc

Select an object (with an object selected).

Tab key or Shift+Tab until the object you want is selected

Select text within an object (with an object selected).

Enter

Select multiple shapes

Press and hold Ctrl while you select the shapes

Select multiple shapes with text

Press and hold Shift while you select the shapes

Cut selected object.

Ctrl+X

Copy selected object.

Ctrl+C

Paste cut or copied object.

Ctrl+V

Paste special.

Ctrl+Alt+V

Copy formatting only.

Ctrl+Shift+C

Paste formatting only.

Ctrl+Shift+V

Paste special.

Ctrl+Alt+V

Group shapes, pictures, or WordArt.

Ctrl+G after you select the items that you want to group

Ungroup shapes, pictures, or WordArt.

Ctrl+Shift+G after you select the group that you want to ungroup

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Add next object to a multi-selection.

Ctrl+Click

Adds next object to a multi-selection; allows selecting on textbox text to add the textbox to the multi-selection.

Shift+Click

Edit OfficeArt text and textboxes

To do this

Press

Collapse selection.

Esc

Select all text.

Ctrl+A

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Undo.

Ctrl+Z

Redo.

Ctrl+Y

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move up one paragraph.

Ctrl+Up arrow key

Move down one paragraph.

Ctrl+Down arrow key

Move to the beginning of the object’s text.

Ctrl+Home

Move to the end of the object’s text

Ctrl+End

See also

Use a screen reader to explore and navigate Project

This article describes the keyboard shortcuts in Project for the web.

Project for the web is the modern and recommended version of Project, a web-based tool for creating projects and roadmaps, tracking progress, and managing tasks and assignments.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this topic

Work in the Board view

To do this

Press

With the focus on a bucket in the Board view, drag and drop bucket to move it left or right.

Ctrl+SHIFT+< or Ctrl+SHIFT+>

Work in the Grid view

To do this

Press

Expand the parent task to view the child tasks.

Shift+Alt+Plus sign (+) or Shift+Alt+Equal sign (=)

Collapse the parent task to hide the child tasks.

Shift+Alt+Minus sign (-) or Shift+Alt+Underscore (_)

Increase indent of a task.

Shift+Alt+Right arrow key

Decrease indent of a task.

Shift+Alt+Left arrow key

Select the column of the current cell.

Ctrl+Spacebar

Select the row of the current cell.

Shift+Spacebar

Continuously select multiple rows.

Shift+Spacebar+Up or Down arrow key

Open the context menu (right-click menu).

Shift+F10

Move the focus from a cell to the right, left, up, or down.

Right, Left, Up, or Down arrow key

Scroll to display the bottom or top row.

Page Down or Page Up

Move the focus to the first or last cell in the row that contains the focus.

Home or End

Move the focus to the first or last cell in the first or last row.

Ctrl+Home or Ctrl+End

Select all.

Ctrl+A

Extend the selection one cell to the right, left, down, or up.

Shift+Right, Left, Down, or Up arrow key

Move the focus to the splitter.

Ctrl+F6

Move the splitter when the focus is on the splitter.

Ctrl+Left or Right arrow key

Open task details.

Tab key to reach the bar, then Enter

Use the Quick Actions shortcuts

To do this

Press

Reactivate a task.

Alt+N

Mark a task as complete.

Alt+D

Display task details.

Alt+I

Open the context menu of a task.

Alt+M

Work in the Timeline view

To do this

Press

Move the focus to the splitter.

Ctrl+F6

Move the splitter when the focus is on the splitter.

Ctrl+Left or Right arrow key

Open task details.

Tab key to reach the bar, then Enter

See also

Basic tasks using a screen reader with Project

Use a screen reader to explore and navigate Project

This article describes the keyboard shortcuts in Project Online.

Project Online is the classic online version of Project, a web-based tool for managing multiple projects, tracking progress, and balancing resource needs. To access and use the modern and recommended online version, go to Project for the web.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this topic

Navigate with only the keyboard

The following table lists keyboard shortcuts for moving in Project Online:

To do this

Press

Move the selection between the links on the top link bar.

Alt+J

Move the selection from one Web Part to the next Web Part on pages that use multiple Web Parts.

Alt+W

Expand drop-down lists.

Alt+Down arrow key

Use grid controls

Project Online, the Web client of Microsoft Project Server 2019, uses AJAX and HTML grid controls to display various pieces of information. Some of the pages in Project Web App use an HTML table-based grid for viewing and editing information. For example, the Tasks page uses an HTML table-based grid. In HTML grids, you can use the following keyboard shortcuts:

To do this

Press

Move to the next cell or row.

Right arrow key or Tab key

Move to the previous cell or row.

Left arrow key or Shift+Tab

Move up.

Up arrow key

Move down.

Down arrow key or Enter

Go to the URL in the selected cell.

Enter

Move to cell header.

Ctrl+Y

Remove focus from the selected cell.

Esc

Move to the last cell or row.

Ctrl+End

Move to the first cell or row.

Ctrl+Home

Toggle row highlight.

Ctrl+Spacebar

Expand a drop-down menu in a cell header

Ctrl+Spacebar

Expand or collapse a grouping.

Ctrl+Spacebar

Expand a group.

Ctrl+Spacebar

Collapse a group.

Ctrl+Spacebar

Expand or collapse a grid element with children.

Ctrl+Spacebar

Toggle a check box.

Spacebar

Open a drop-down cell.

Alt+Down arrow key

Project Online also uses AJAX grid controls for viewing and editing information. For example, the Project Details page uses an AJAX grid. In AJAX grids, you can use the following keyboard shortcuts:

To do this

Press

Activate Edit Mode for a cell.

F2

Up one page.

Page Up

Down one page.

Page Down

Indent selected task.

Alt+Shift+Right arrow key

Outdent selected task.

Alt+Shift+Left arrow key

Cancel entry or edit.

Esc

Copy selection.

Ctrl+C

Cut selection.

Ctrl+X

Delete the selected data.

Delete or Ctrl+V or Ctrl+Z

Delete a row.

Ctrl+Delete

Move to the first field in a row.

Home

Move to the first row.

Ctrl+Up arrow key

Move to the last field in a row.

End

Move to the last field of the last row.

Ctrl+End

When there are two grids on a page, you can use F6 to move the focus from one grid cell to the corresponding row on the other grid. When you have a source grid and target grid, you can use the following keyboard shortcuts:

To do this

Press

Move the selected items from the source list to the target list.

Access key+Single right angle bracket (>)

Move all items from the source list to the target list.

Access key+W

Move all items from the target to the source list.

Access key+X

Move the selected item from the target to the source list.

Access key+Single left angle bracket (<)

Access the check boxes under the Resource name check box.

Spacebar

Access the calendar in a table cell.

Alt+Down arrow key (for example, start date or end date)

Use the following shortcuts to navigate the calendar:

To do this

Press

Move to the next month.

Alt+Single right angle bracket (>)

Move to the previous month.

Alt+Single left angle bracket (<)

Use the following shortcuts for the Item Swapper Access keys:

Button

Access key

Single right angle bracket (>)

Alt+A

Double right angle bracket (>>)

Alt+W

Double left angle bracket (<<)

Alt+X

Single left angle bracket (<)

Alt+O

The shortcuts below can be used in Server Settings:

To do this

Press

Delete a time reporting period.

Alt+X

Delete a line classification.

Alt+I

Delete a connected SharePoint site.

Alt+S

Delete an Enterprise custom field or Lookup table.

Alt+L

Delete an Enterprise calendar.

Alt+D

The shortcuts below can be used in Server Settings > Manage Views' Jobs, under Look and Feel:

To do this

Press

Delete a selected view.

Alt+L

Copy a selected view.

Alt+P

See also

Basic tasks using a screen reader with Project

Use a screen reader to explore and navigate Project

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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