Keyboard shortcuts in OneNote

Keyboard shortcuts in OneNote

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Many users find that using an external keyboard with keyboard shortcuts for OneNote helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article lists the keyboard shortcuts for OneNote for Windows desktop.

Notes: 

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

In this topic

Frequently used shortcuts

To do this

Press

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M

Windows logo key+Alt+N

Dock the OneNote window.

Ctrl+Alt+D

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Cut the selected text or item.

Ctrl+X

Copy the selected text or item to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Insert a line break without starting a new paragraph.

Shift+Enter

Check spelling.

F7

Open the thesaurus for the currently selected word.

Shift+F7

Display the context menu for the currently focused object.

Shift+F10

Perform the action suggested on the Information Bar when it appears at the top of a page.

Ctrl+Shift+W

Play the selected audio recording.

Ctrl+Alt+P

Stop audio recording playback.

Ctrl+Alt+S

Skip the current audio recording backward by 10 seconds.

Ctrl+Alt+Y

Skip the current audio recording forward by 10 seconds.

Ctrl+Alt+U

Top of Page

Format notes

To do this

Press

Highlight the selected text.

Ctrl+Alt+H

Insert a hyperlink.

Ctrl+K

Copy the formatting of the selected text (Format Painter).

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter).

Ctrl+Shift+V

Open a hyperlink.

Enter, when on the hyperlink text

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Apply or remove strikethrough formatting.

Ctrl+Hyphen (-)

Apply or remove superscript formatting.

Ctrl+Shift+Equal sign (=)

Apply or remove subscript formatting.

Ctrl+Equal sign (=)

Apply or remove bulleted list formatting.

Ctrl+Period (.)

Apply or remove numbered list formatting.

Ctrl+Slash (/)

Apply a Heading 1 style to the current note.

Ctrl+Alt+1

Apply a Heading 2 style to the current note.

Ctrl+Alt+2

Apply a Heading 3 style to the current note.

Ctrl+Alt+3

Apply a Heading 4 style to the current note.

Ctrl+Alt+4

Apply a Heading 5 style to the current note.

Ctrl+Alt+5

Apply a Heading 6 style to the current note.

Ctrl+Alt+6

Clear all formatting applied to the selected text. (Apply the Normal style.)

Ctrl+Shift+N

Increase the paragraph indent.

Alt+Shift+Right arrow key

Tab key, when at the beginning of a line

Decrease the paragraph indent.

Alt+Shift+Left arrow key

Shift+Tab, when at the beginning of a line

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Show or hide the rule lines on the current page.

Ctrl+Shift+R

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Insert items on a page

To do this

Press

Insert a document or file on the current page.

Alt+N, F

Insert a document or file as a printout on the current page.

Alt+N, O

Show or hide document printouts on the current page (when running OneNote in High Contrast mode).

Alt+Shift+P

Insert a picture from a file.

Alt+N, P

Insert a picture from a scanner or a camera.

Alt+N, S

Insert a screen clipping.

Note: The OneNote icon must be active in the Windows taskbar notification area.

Windows logo key+Shift+S

In OneNote 2007 and 2010, Windows logo key+S

Insert the current date.

Alt+Shift+D

Insert the current date and time.

Alt+Shift+F

Insert the current time.

Alt+Shift+T

Insert a line break.

Shift+Enter

Start a math equation or convert selected text to a math equation.

Alt+Equal sign (=)

Top of Page

Work with tables

To do this

Press

Create a table.

Tab key, after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another row when at the end cell of a table.

Enter

Note: Press Enter again to finish the table.

Insert a row below the current row.

Ctrl+Enter, when in a table cell

Create another paragraph in the same cell in a table.

Alt+Enter

Create a column to the right of the current column in a table.

Ctrl+Alt+R

Create a column to the left of the current column in a table.

In OneNote 2010, Ctrl+Alt+E

Create a row above the current one in a table.

Enter, when the cursor is at the beginning of any row, except for the first row

Create a new cell.

Tab key, when in the last cell of the table

Delete the current empty row in a table.

Delete, then Delete again, when the cursor is at the beginning of the row

Top of Page

Select text and objects

To do this

Press

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select to the end of the line.

Shift+End

Select the whole line.

Shift+Down arrow key, when the cursor is at the beginning of the line

Jump to the title of the page and select it.

Ctrl+Shift+T

Cancel selecting the outline or page.

Esc

Move the selected paragraphs upward.

Alt+Shift+Up arrow key

Move the selected paragraphs downward.

Alt+Shift+Down arrow key

Increase the paragraph indent.

Alt+Shift+Left arrow key

Decrease the paragraph indent.

Alt+Shift+Right arrow key

Select the current paragraph and its subordinate paragraphs.

Ctrl+Shift+Hyphen (-)

Delete the selected note or object.

Delete

Move to the beginning of the line.

Home

Move to the end of the line.

End

Go back to the last page visited.

Alt+Left arrow key

Go forward to the next page visited.

Alt+Right arrow key

Top of Page

Tag notes

To do this

Press

Apply, mark, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear a custom tag.

Ctrl+6

Apply or clear a custom tag.

Ctrl+7

Apply or clear a custom tag.

Ctrl+8

Apply or clear a custom tag.

Ctrl+9

Remove all note tags from the selected notes.

Ctrl+0

Top of Page

Use outlines

To do this

Press

Show through Level 1.

Alt+Shift+1

Expand to Level 2.

Alt+Shift+2

Expand to Level 3.

Alt+Shift+3

Expand to Level 4.

Alt+Shift+4

Expand to Level 5.

Alt+Shift+5

Expand to Level 6.

Alt+Shift+6

Expand to Level 7.

Alt+Shift+7

Expand to Level 8.

Alt+Shift+8

Expand to Level 9.

Alt+Shift+9

Expand all levels.

Alt+Shift+0

Expand the selected heading.

Alt+Shift+Equal sign (=)

Collapse the selected heading.

Alt+Shift+Hyphen (-)

Increase the indent by one level.

Tab key

Decrease the indent by one level.

Shift+Tab

Expand a collapsed outline.

Alt+Shift+Plus sign (+)

Collapse an expanded outline.

Alt+Shift+Minus sign (-)

Top of Page

Specify language settings

Note: To change the writing direction for your notes, you must first enable one or more right-to-left languages in the Microsoft Office Language Preferences tool.

To do this

Press

Set writing direction left to right.

Ctrl+Left shift

Set writing direction right to left.

Ctrl+Right shift

Increase indent by one level in right-to-left text.

Tab key

Decrease indent by one level in right-to-left text.

Shift+Tab

Top of Page

Work with pages

To do this

Press

Enable or disable the full page view.

F11

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M

Expand or collapse the tabs of a page group.

Ctrl+Shift+Asterisk (*)

Print the current page.

Ctrl+P

Add a new page at the end of the selected section.

Ctrl+N

Increase the width of the page tabs bar.

Ctrl+Shift+Left bracket ([)

Decrease the width of the page tabs bar.

Ctrl+Shift+Right bracket (])

Create a new page below the current page tab at the same level.

Ctrl+Alt+N

Decrease indent level of the current page tab label.

Ctrl+Alt+Left bracket ([)

Increase indent level of the current page tab label.

Ctrl+Alt+Right bracket ([)

Create a new subpage below the current page.

Ctrl+Shift+Alt+N

Select all items.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select the current page.

Ctrl+Shift+A

If the selected page is part of a group, press Ctrl+A to select all of the pages in the group.

Move the selected page tab up.

Alt+Shift+Up arrow key

Move the selected page tab down.

Alt+Shift+Down arrow key

Move to the page title.

Ctrl+Shift+T

Go to the first page in the currently visible set of page tabs.

Alt+Page Up

Go to the last page in the currently visible set of page tabs.

Alt+Page Down

Scroll up in the current page.

Page Up

Scroll down in the current page.

Page Down

Scroll to the top of the current page.

Ctrl+Home

Scroll to the bottom of the current page.

Ctrl+End

Go to the next paragraph.

Ctrl+Down arrow key

Go to the previous paragraph.

Ctrl+Up arrow key

Move the cursor up on the current page, or expand the page up.

Ctrl+Alt+Up arrow key

Move the cursor down on the current page, or expand the page down.

Ctrl+Alt+Down arrow key

Move the cursor left on the current page, or expand the page to the left.

Ctrl+Alt+Left arrow key

Move the cursor right on the current page, or expand the page to the right.

Ctrl+Alt+Right arrow key

Go to the next note container.

Alt+Down arrow key

Go to the beginning of the line.

Home

Go to the end of the line.

End

Go to the previous page visited.

Alt+Left arrow key

Go to the next page visited, if possible.

Alt+Right arrow key

Zoom in.

Alt+Ctrl+Plus sign (on the numeric keypad)

Alt+Ctrl+Shift+Plus sign (+)

Zoom out.

Alt+Ctrl+Minus sign (on the numeric keypad)

Alt+Ctrl+Shift+Hyphen (-)

Synchronize the notebook.

Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

Ctrl+S

Top of Page

Work with notebooks and sections

To do this

Press

Open OneNote.

Windows logo key+Shift+N

Open a notebook.

Ctrl+O

Open a section.

Ctrl+Alt+Shift+O

Send to OneNote Tool.

Windows logo key+N

Create a new section.

Ctrl+T

Go to the next section.

Ctrl+Tab

Go to the previous section.

Ctrl+Shift+Tab

Go to the next page in the section.

Ctrl+Page Down

Go to the previous page in the section.

Ctrl+Page Up

Go to the first page in the section.

Alt+Home

Go to the last page in the section.

Alt+End

Go to the first page in the currently visible set of page tabs.

Alt+Page Up

Go to the last page of the currently visible set of page tabs.

Alt+Page Down

Move or copy the current page.

Ctrl+Alt+M

Put focus on the current page tab.

Ctrl+Alt+G

Select the current page tab.

Ctrl+Shift+A

Put focus on the current section tab.

Ctrl+Shift+G

Move the current section.

Ctrl+Shift+G, and then Shift+F10, M

Switch to a different notebook on the Navigation bar.

Ctrl+G, use the Down or Up arrow key to select a notebook, then press Enter

Top of Page

Search through notes

To do this

Press

Move to the Search box to search all notebooks.

Ctrl+E

While searching all notebooks, preview the next result.

Down arrow key

While searching all notebooks, go to the selected result and dismiss the search.

Enter

Change the search scope.

Ctrl+E, Tab key, Spacebar

Open the Search Results pane.

Alt+O after searching

Search the current page.

Ctrl+F

While searching the current page, move to the next result.

Enter

F3

While searching the current page, move to the previous result.

Shift+F3

Dismiss the search and return to the page.

Esc

Top of Page

Share notes

To do this

Press

Send the selected pages in an e-mail message.

Ctrl+Shift+E

Create a TodayOutlook task from the selected note.

Ctrl+Shift+1

Create a TomorrowOutlook task from the selected note.

Ctrl+Shift+2

Create a This WeekOutlook task from the selected note.

Ctrl+Shift+3

Create a Next WeekOutlook task from the selected note.

Ctrl+Shift+4

Create a No DateOutlook task from the selected note.

Ctrl+Shift+5

Open the selected Outlook task.

Ctrl+Shift+K

Mark the selected Outlook task as complete.

Ctrl+Shift+9

Delete the selected Outlook task.

Ctrl+Shift+0

Synchronize changes in the current shared notebook.

Shift+F9

Synchronize changes in all shared notebooks.

F9

Mark the current page as Unread.

Ctrl+Q

Top of Page

Protect notes

To do this

Press

Lock all password-protected sections.

Ctrl+Alt+L

Top of Page

See also

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

This article lists the keyboard shortcuts for OneNote for Windows 10.

Notes: 

  • If you're familiar with keyboard shortcuts on your Windows computer, most of the same key combinations work with OneNote for Windows 10, too. The shortcuts listed in this article apply specifically to the OneNote for Windows 10 app.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in OneNote for Windows 10.

To do this

Press

Put the focus on the current section.

Ctrl+Shift+G

Open the context menu.

Shift+F10

Add a new page at the end of the selected section.

Ctrl+N

Open a notebook.

Ctrl+O

Switch to a different notebook on the Navigation bar.

Ctrl+G, then press the Down or Up arrow key to select a different notebook, and then press Enter

Create a new section.

Ctrl+T

Create a new page below the current page tab on the same level.

Ctrl+Alt+N

Create a new sub-page below the current page.

Ctrl+Alt+Shift+N

Enable or disable the full page view.

F11

Put the focus on the current page tab.

Ctrl+Alt+G

Move or copy the current page.

Ctrl+Alt+M

Select the current page.

Ctrl+Shift+A

Jump to and select the page title.

Ctrl+Shift+T

Open a search box to search all currently open notebooks.

Ctrl+E

Top of Page

Navigate OneNote for Windows 10 with only the keyboard

The table below lists the shortcuts you can use to navigate in OneNote for Windows 10.

To do this

Press

Jump between the tab bar, navigation pane, and the page canvas.

F6

Move to the ribbon from a tab.

Down arrow key

Move between tabs on the ribbon, or among the options on a ribbon.

Left or Right arrow key

Perform the currently selected ribbon command.

Enter

Move between the items on the main menu bar.

Tab key or Shift+Tab

Open the ribbon.

Alt

Open the Home ribbon tab.

Alt+H

Open the Insert ribbon tab.

Alt+N

Open the Draw ribbon tab.

Alt+D

Open the View ribbon tab.

Alt+W

Top of Page

Type and edit notes

To do this

Press

Open a new OneNote window.

Ctrl+M

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Cut the selected text or item to the Clipboard.

Ctrl+X

Copy the selected text or item to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Insert a line break without starting a new paragraph.

Shift+Enter

Open the context menu for the object in focus.

Shift+F10

Menu key

Perform the action suggested on the Information Bar if it appears at the top of a page.

Ctrl+Shift+W

Insert the author name and last modified time stamp.

Ctrl+Shift+M

Top of Page

Format notes

To do this

Press

Highlight the selected text.

Ctrl+Shift+H

Ctrl+Alt+H

Insert a hyperlink.

Ctrl+K

Copy the formatting of the selected text (Format Painter).

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter).

Ctrl+Shift+V

Open a hyperlink.

Enter, when on the hyperlink text

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Apply or remove strikethrough formatting.

Ctrl+Hyphen (-)

Apply or remove superscript formatting.

Ctrl+Shift+Equal sign (=)

Apply or remove subscript formatting.

Ctrl+Equal sign (=)

Apply or remove bulleted list formatting.

Ctrl+Period (.)

Apply or remove numbered list formatting.

Ctrl+Slash (/)

Apply a Heading 1 style to the current note.

Ctrl+Alt+1

Apply a Heading 2 style to the current note.

Ctrl+Alt+2

Apply a Heading 3 style to the current note.

Ctrl+Alt+3

Apply a Heading 4 style to the current note.

Ctrl+Alt+4

Apply a Heading 5 style to the current note.

Ctrl+Alt+5

Apply a Heading 6 style to the current note.

Ctrl+Alt+6

Clear all formatting applied to the selected text. (Apply the Normal style.)

Ctrl+Shift+N

Increase the paragraph indent.

Alt+Shift+Right arrow key

Tab key, when at the beginning of a line

Decrease the paragraph indent.

Alt+Shift+Left arrow key

Shift+Tab, when at the beginning of a line

Right-align the selected paragraph.

Ctrl+R

Left-align the selected paragraph.

Ctrl+L

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Show or hide the rule lines on the current page.

Ctrl+Shift+R

Top of Page

Add items to a page

To do this

Press

Copy a screen clipping to the Clipboard (requires the Windows 10 Creators Update).

Windows logo key+Shift+S

Insert the current date.

Alt+Shift+D

Insert the current date and time.

Alt+Shift+F

Insert the current time.

Alt+Shift+T

Insert a line break.

Shift+Enter

Start a math equation or convert the selected text to a math equation.

Alt+Equal sign (=)

Top of Page

Work with tables

To do this

Press

Create a table.

Tab key, after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another row when at the end cell of a table.

Enter

Note: Press Enter again to finish the table.

Insert a row below the current row.

Ctrl+Enter, when in a table cell

Create another paragraph in the same cell in a table.

Alt+Enter

Create a column to the right of the current column in a table.

Ctrl+Alt+R

Create a row above the current one in a table.

Enter, when the cursor is at the beginning of any row, except for the first row

Create a new cell.

Tab key, when in the last cell of the table

Delete the current empty row in a table.

Delete, then Delete again, when the cursor is at the beginning of the row

Top of Page

Select notes and objects

To do this

Press

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select to the end of the line.

Shift+End

Jump to and select the page title.

Ctrl+Shift+T

Cancel the outline or page selection.

Esc

Move the current or selected paragraphs up.

Alt+Shift+Up arrow key

Move the current or selected paragraphs down.

Alt+Shift+Down arrow key

Increase the paragraph indent.

Alt+Shift+Right arrow key

Decrease the paragraph indent.

Alt+Shift+Left arrow key

Select the current paragraph and its subordinate paragraphs.

Ctrl+Shift+Hyphen (-)

Delete the selected note or object.

Delete

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move to the previous page visited.

Alt+Left arrow key

Move to the next page visited, if possible.

Alt+Right arrow key

Create a new audio recording.

Ctrl+Alt+A

Play the selected audio recording.

Ctrl+Alt+P

Stop audio recording playback.

Ctrl+Alt+S

Skip the current audio recording backward by 10 seconds.

Ctrl+Alt+Y

Skip the current audio recording backward by 5 minutes.

Ctrl+Alt+T

Skip the current audio recording forward by 10 seconds.

Ctrl+Alt+U

Skip the current audio recording forward by 5 minutes.

Ctrl+Alt+I

Top of Page

Tag notes

To do this

Press

Apply, mark, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear the Highlight tag.

Ctrl+6

Apply or clear the Contact tag.

Ctrl+7

Apply or clear the Address tag.

Ctrl+8

Apply or clear the Phone Number tag.

Ctrl+9

Remove all note tags from the selected notes.

Ctrl+0

Top of Page

Use outlines

To do this

Press

Show through Level 1.

Alt+Shift+1

Expand to Level 2.

Alt+Shift+2

Expand to Level 3.

Alt+Shift+3

Expand to Level 4.

Alt+Shift+4

Expand to Level 5.

Alt+Shift+5

Expand to Level 6.

Alt+Shift+6

Expand to Level 7.

Alt+Shift+7

Expand to Level 8.

Alt+Shift+8

Expand to Level 9.

Alt+Shift+9

Expand all levels.

Alt+Shift+0

Increase the indent by one level.

Tab key

Decrease the indent by one level.

Shift+Tab

Expand a collapsed outline.

Alt+Shift+Plus sign (+)

Collapse an expanded outline.

Alt+Shift+Minus sign (–)

Top of Page

Specify language settings

Note: To change the writing direction in your notes, you must first enable one or more right-to-left languages in the Microsoft Office Language Preferences tool.

To do this

Press

Set the writing direction left-to-right.

Ctrl+Left shift

Set the writing direction right-to-left.

Ctrl+Right shift

Increase indent by one level in right-to-left text.

Tab key

Decrease indent by one level in right-to-left text.

Shift+Tab

Top of Page

Work with pages

To do this

Press

Enable or disable the full page view.

F11

Open a new OneNote window.

Ctrl+M

Expand or collapse the tabs of a page group.

Ctrl+Shift+Asterisk (*)

Toggle the Accessibility Checker view.

Ctrl+Shift+F

Print the current page.

Ctrl+P

Add a new page at the end of the selected section.

Ctrl+N

Increase the width of the page tabs bar.

Ctrl+Shift+Left bracket ([)

Decrease the width of the page tabs bar.

Ctrl+Shift+Right bracket (])

Create a new page at the same level, below the current page tab.

Ctrl+Alt+N

Create a new sub-page below the current page.

Ctrl+Alt+Shift+N

Select all items.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select the current page.

Ctrl+Alt+G

Move the selected page tab up.

Alt+Shift+Up arrow key

Move the selected page tab down.

Alt+Shift+Down arrow key

Move the cursor to the page title.

Ctrl+Shift+T

Scroll up on the current page.

Page Up

Scroll down on the current page.

Page Down

Scroll to the top of the current page.

Ctrl+Home

Scroll to the bottom of the current page.

Ctrl+End

Go to the next paragraph.

Ctrl+Down arrow key

Go to the previous paragraph.

Ctrl+Up arrow key

Go to the next note container.

Alt+Down arrow key

Go to the beginning of the line.

Home

Go to the end of the line.

End

Go back to the last visited page.

Alt+Left arrow key

Go forward to the next visited page.

Alt+Right arrow key

Zoom in.

Ctrl+Alt+Plus sign (+ on the numeric keypad)

Ctrl+Alt+Shift+Plus sign (+)

Zoom out.

Ctrl+Alt+Minus sign (– on the numeric keypad)

Ctrl+Alt+Shift+Hyphen (-)

Synchronize the notebook.

Note: While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

Ctrl+S

Top of Page

Work with notebooks and sections

To do this

Press

Open a notebook.

Ctrl+O

Create a new section.

Ctrl+T

Go to the next section.

Ctrl+Tab

Go to the previous section.

Ctrl+Shift+Tab

Go to the next page in the section.

Ctrl+Page Down

Go to the previous page in the section.

Ctrl+Page Up

Go to the first page in the section.

Alt+Home

Go to the last page in the section.

Alt+End

Move or copy the current page.

Ctrl+Alt+M

Put focus on the current page tab.

Ctrl+Alt+G

Put focus on the current section tab.

Ctrl+Shift+G

Switch to a different notebook on the Navigation bar.

Ctrl+G, then press the Down or Up arrow keys to select a different notebook, and then press Enter

Open the context menu for the current section.

Ctrl+Shift+G, Shift+F10

Top of Page

Search notes

To do this

Press

Open a search box to search all currently open notebooks.

Ctrl+E or Ctrl+F

While searching all notebooks, preview the next result.

Down arrow key

While searching all notebooks, go to the selected result.

Enter

Change the search scope.

Ctrl+E, Tab key, Tab key, Down arrow

Dismiss the search and return to the page.

Esc

Top of Page

Share notes

To do this

Press

Open the Share pane.

Ctrl+Shift+E

Synchronize the current notebook.

Ctrl+S

Shift+F9

Synchronize all notebooks.

F9

Mark the current page as read or unread.

Ctrl+Q

Top of Page

Protect notes

To do this

Press

Lock all password-protected sections.

Ctrl+Alt+L

Top of Page

See also

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

This article lists the keyboard shortcuts for OneNote for Mac.

Notes: 

  • The settings in some versions of the macOS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

  • If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in OneNote for Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

  1. To open the System Preferences, press COMMAND +Spacebar, type system preferences, and press Return.

  2. To go to Keyboard Settings, type keyboard and press Return.

  3. In the Shortcuts tab, press Control+F7 to change the Full Keyboard Access setting from Text boxes and lists only to All Controls.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in OneNote for Mac.

To do this

Press

Create a new page.

COMMAND +N

Undo the previous action.

COMMAND +Z

Redo the previous action, if possible.

COMMAND +Y

Cut the selected content to the Clipboard.

COMMAND +X

Copy the selected content to the Clipboard.

COMMAND +C

Paste the contents of the Clipboard.

COMMAND +V

Open a notebook.

COMMAND +O

Enter full screen mode.

COMMAND +Control+F

Close the current notebook.

COMMAND +Shift+W

Synchronize this notebook.

COMMAND +S

Synchronize all notebooks.

COMMAND +Shift+S

Select all items on the current page.

COMMAND +A

To expand the selection scope, press COMMAND +A again.

Select the page title.

COMMAND +Shift+T

Increase the paragraph indent.

Tab key, when at the end of a line

COMMAND +Right bracket (])

Decrease the paragraph indent.

Shift+Tab, when at the end of a line

COMMAND +Left bracket ([)

Zoom in.

COMMAND +Plus sign (+)

Zoom out.

COMMAND +Minus sign (-)

Reset the zoom magnification.

COMMAND +0

Collapse an expanded outline.

Control+Shift+Plus sign (+)

Expand a collapsed outline.

Control+Shift+Minus sign (-)

Open the selected link.

Shift+Return

Copy the selected formatting.

COMMAND +Option+C

Paste the copied formatting.

COMMAND +Option+V

Find text on the page.

COMMAND +F

Find text within all open notebooks.

COMMAND +Option+F

Start dictation.

Fn, Fn

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Navigate within pages

To do this

Press

Move one word to the left.

Option+Left arrow key

Move one word to the right.

Option+Right arrow key

Move to the beginning of the line.

COMMAND +Left arrow key

Move to the end of the line.

COMMAND +Right arrow key

Move up one paragraph.

COMMAND +Up arrow key

Option+Up arrow key

Move down one paragraph.

COMMAND +Down arrow key

Option+Down arrow key

Scroll up in the current page.

Page Up

Scroll down in the current page.

Page Down

Go to the top of the current page.

Command+Up arrow key

Go to the bottom of the current page.

Command+Down arrow key

Move the cursor up on the current page, or expand the page up.

COMMAND +Option+Up arrow key

Move the cursor down on the current page, or expand the page down.

COMMAND +Option+Down arrow key

Move the cursor left on the current page, or expand the page to the left.

COMMAND +Option+Left arrow key

Move the cursor right on the current page, or expand the page to the right.

COMMAND +Option+Right arrow key

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Edit text and graphics

To do this

Press

Cut the selected content to the Clipboard.

COMMAND +X

Copy the selected content to the Clipboard.

COMMAND +C

Paste the contents of the Clipboard.

COMMAND +V

Copy the selected formatting.

COMMAND +Option+C

Paste the copied formatting.

COMMAND +Option+V

Start creating a bulleted list.

Asterisk (*), Spacebar

Note: To insert a single bullet in the text, press Option+8

Start creating a numbered list.

Type 1. and press Spacebar

COMMAND +Forward slash (/)

Promote (indent) the selected list item.

COMMAND +Right bracket (])

Demote (outdent) the selected list item.

COMMAND +Left bracket ([)

Apply superscript formatting.

COMMAND +Shift+Option+Equal sign (=)

Apply subscript formatting.

COMMAND +Option+Equal sign (=)

Insert a line break.

Shift+Return

Insert the current date.

COMMAND +D

Insert the current date and time.

COMMAND +Shift+D

Insert equations (or convert the selected text to a math equation).

Control+Equal sign (=)

Search for the selected text using the Smart Lookup task pane.

COMMAND +Control+Option+L

Insert emoji.

COMMAND +Control+Spacebar

Delete the character to the left of the cursor.

Delete

Delete the character to the right of the cursor.

Fn+Delete

Delete the word to the left of the cursor.

Option+Delete

Delete the word to the right of the cursor.

Fn+Option+Delete

Option+Del

Move the selected paragraphs up.

COMMAND +Shift+Up arrow key

Move the selected paragraphs down.

COMMAND +Shift+Down arrow key

Decrease the paragraph indent.

COMMAND +Shift+Left arrow key

Move the selected image or object up.

COMMAND +Option+Up arrow key

Move the selected image or object down.

COMMAND +Option+Down arrow key

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Work with tables

To do this

Press

Create a table.

Tab key, after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another table row.

Return, when at the end cell of a table.

Note: Press Return again to finish the table.

Create a table column to the right of the current column.

COMMAND +Option+R

Create a table column to the left of the current column.

COMMAND +Option+E

Create a table row below the current row.

COMMAND +Return

Create another paragraph in the same cell.

Option+Return

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Work with notebooks and sections

To do this

Press

Switch between sections in a notebook.

COMMAND +Shift+Opening brace ({) or Closing brace (})

Switch between pages in a section.

  1. Start with the cursor within a page.

  2. Press COMMAND +Control+G to move the focus to the page list.

  3. Press the Up or Down arrow key to select the previous or next page in the section, or COMMAND +Page Up or Page Down.

Open other notebooks or create new ones.

COMMAND +O

View the list of your open notebooks.

Control+G

Create a new notebook page.

COMMAND +N

Open the OneNote app preferences.

COMMAND +Comma (,)

Move the page to another location.

COMMAND +Shift+M

Copy the page to another location.

COMMAND +Shift+C

Move or copy the page again to the last selected section.

COMMAND +Option+T

Enter full-screen mode.

COMMAND +Control+F

Synchronize this notebook.

COMMAND +S

Synchronize all notebooks.

COMMAND +Shift+S

Move the keyboard focus to the page list.

COMMAND +Control+G

Move the keyboard focus to the section list.

Control+Shift+G

Top of page

See also

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

This article lists the keyboard shortcuts for OneNote for the web.

Notes: 

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

  • When you use OneNote for the web, we recommend that you use Microsoft Edge as your web browser. Because OneNote for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote for the web.

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

In this topic

Navigate the ribbon and panes in reading view

To do this

Press

Jump from notebook navigation to browser fields.

Shift+F6

Move among ribbon commands.

Tab key

Perform the currently selected ribbon command.

Enter

Scroll up or down on a page.

Page Up or Page Down

Page forward through the notebook (in Internet Explorer).

Ctrl+Page Down

Page backward through the notebook (in Internet Explorer).

Ctrl+Page Up

Go to the first page in a section.

Alt+Page Up

Go to the last page in a section.

Alt+Page Down

Expand the selected section.

Enter, when on the section

Top of Page

Navigate the ribbon and panes in editing view

To do this

Press

Open a specific page.

Ctrl+F6 until you reach the page list, then press the Tab key to put focus on different pages. Press Enter to select a page.

Activate a different ribbon tab.

Ctrl+F6 until you reach the ribbon, then press the Tab key to move among the ribbon tabs, and press Enter to select.

Move among ribbon commands.

Tab key, when on a ribbon

Activate the selected ribbon command.

Enter

Page forward through the notebook, in Internet Explorer.

Ctrl+Page Down

Page backward through the notebook, in Internet Explorer.

Ctrl+Page Up

Go to the first page in a section.

Alt+Page Up

Go to the last page in a section.

Alt+Page Down

Move the current page up or down.

Alt+Shift+Up

Down arrow key

Top of Page

Navigate within pages

To do this

Press

Move the cursor from the title area to the page body.

Tab key

Enter

Move the cursor one word to the right.

Ctrl+Right arrow key

Move the cursor one word to the left.

Ctrl+Left arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the beginning of the line.

Home

Move the cursor to the end of the line.

End

Move the cursor to the beginning of the page body.

Ctrl+Home

Move the cursor to the end of the page.

Ctrl+End

Move the cursor to the title area.

Page Up, or Ctrl+A, Ctrl+A, Tab key until the title is selected

Top of Page

Select text and graphics

To do this

Press

Select text.

Shift+Arrow keys

Select the word to the right.

Ctrl+Shift+Right arrow key

Select the word to the left.

Ctrl+Shift+Left arrow key

Select from the current position to the beginning of the paragraph.

Shift+Home

Select from the current position to the end of the paragraph.

Shift+End

Select from the current position to the beginning of the outline.

Shift+Ctrl+Home

Select from the current position to the end of the outline.

Shift+Ctrl+End

Expand the selection.

Ctrl+A to expand the selection to the entire paragraph, outline, and page.

Top of Page

Edit content

To do this

Press

Cut the selected content to the Clipboard.

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Insert a hyperlink.

Ctrl+K

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Move to the next misspelled word.

Alt+F7

Create a new outline.

Ctrl+Shift+F

Move from one outline to another.

Ctrl+A, Ctrl+A, Tab key

Synchronize the notebook.

Note: While OneNote for the web is running, your notes are automatically saved whenever you change them. Manually saving notes isn't necessary.

Ctrl+S

Top of Page

Work with tables

To do this

Press

Create a new cell.

Tab key, when in the last cell of the table

Insert a row below the current row.

Ctrl+Enter, when in a table cell

Note: When a cell, column, or row is selected, alignment applies to the content of the selected cells. When a table is selected, alignment is applied to the table but does not affect alignment within cells.

Top of Page

Format text

To do this

Press

Apply bold formatting.

Ctrl+B

Apply italics formatting.

Ctrl+I

Apply underline formatting.

Ctrl+U

Create a bulleted list.

Ctrl+Period (.)

Create a numbered list.

Ctrl+Slash (/)

Ctrl+Shift+O

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Center the paragraph.

Ctrl+E

Increase the paragraph indent.

Alt+Shift+Right arrow key

Decrease the paragraph indent.

Alt+Shift+Left arrow key

Top of Page

Tag notes

To do this

Press

Apply, mark, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear the Highlight tag.

Ctrl+6

Apply or clear the Contact tag.

Ctrl+7

Apply or clear the Address tag.

Ctrl+8

Apply or clear the Phone Number tag.

Ctrl+9

Remove all note tags from the selected notes.

Ctrl+0

Top of Page

See also

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

Technical support for people with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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