Keyboard shortcuts in OneNote

Many users find that using an external keyboard with keyboard shortcuts for OneNote helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article lists the keyboard shortcuts for OneNote for Windows desktop.

Notes: 

In this topic

Frequently used shortcuts

To do this

Press

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M or Alt+Windows logo key+N

Dock the OneNote window.

Ctrl+Alt+D

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Cut the selected text or item.

Ctrl+X

Copy the selected text or item to the clipboard.

Ctrl+C

Paste the contents of the clipboard.

Ctrl+V

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Insert a line break without starting a new paragraph.

Shift+Enter

Check spelling.

F7

Open the thesaurus for the currently selected word.

Shift+F7

Display the context menu for the currently focused object.

Shift+F10 or Windows Menu key

Perform the action suggested on the Information Bar when it appears at the top of a page.

Ctrl+Shift+W

Play the selected audio recording.

Ctrl+Alt+P

Stop audio recording playback.

Ctrl+Alt+S

Skip the current audio recording backward by 10 seconds.

Ctrl+Alt+Y

Skip the current audio recording forward by 10 seconds.

Ctrl+Alt+U

Top of Page

Format notes

To do this

Press

Highlight the selected text.

Ctrl+Alt+H

Insert a hyperlink.

Ctrl+K

Copy the formatting of the selected text (Format Painter).

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter).

Ctrl+Shift+V

Open a hyperlink.

Enter when on the hyperlink text

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Apply or remove strikethrough formatting.

Ctrl+Hyphen (-)

Apply or remove superscript formatting.

Ctrl+Shift+Equal sign ( = )

Apply or remove subscript formatting.

Ctrl+Equal sign ( = )

Apply or remove bulleted list formatting.

Ctrl+Period (.)

Apply or remove numbered list formatting.

Ctrl+Forward slash (/)

Apply a Heading 1 style to the current note.

Ctrl+Alt+1

Apply a Heading 2 style to the current note.

Ctrl+Alt+2

Apply a Heading 3 style to the current note.

Ctrl+Alt+3

Apply a Heading 4 style to the current note.

Ctrl+Alt+4

Apply a Heading 5 style to the current note.

Ctrl+Alt+5

Apply a Heading 6 style to the current note.

Ctrl+Alt+6

Clear all formatting applied to the selected text. (Apply the Normal style.)

Ctrl+Shift+N

Increase the paragraph indent.

Alt+Shift+Right arrow key or the Tab key when at the beginning of a line

Decrease the paragraph indent.

Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Show or hide the rule lines on the current page.

Ctrl+Shift+R

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Insert items on a page

To do this

Press

Insert a document or file on the current page.

Alt+N, F

Insert a document or file as a printout on the current page.

Alt+N, O

Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is activated.

Alt+Shift+P

Insert a picture from a file.

Alt+N, P

Insert a sticker.

Alt+N, S

Insert a screen clipping.

Note: The OneNote icon must be active in the Windows taskbar notification area.

Windows logo key+Shift+S, and then Ctrl+V

In OneNote 2007 and 2010, Windows logo key+S

Insert the current date.

Alt+Shift+D

Insert the current date and time.

Alt+Shift+F

Insert the current time.

Alt+Shift+T

Insert a line break.

Shift+Enter

Start a math equation or convert selected text to a math equation.

Alt+Equal sign ( = )

Top of Page

Work with tables

To do this

Press

Create a table.

Tab key after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another row when at the end cell of a table.

Enter

Note: Press Enter again to finish creating the table.

Insert a row below the current row.

Ctrl+Enter when in a table cell

Create another paragraph in the same cell in a table.

Alt+Enter

Create a column to the right of the current column in a table.

Ctrl+Alt+R

Create a column to the left of the current column in a table.

In OneNote 2010, Ctrl+Alt+E

Create a row above the current one in a table.

Enter when the cursor is at the beginning of any row, except for the first row

Create a new cell or row.

Tab key when in the last cell of the table

Delete the current empty row in a table.

Delete, then Delete again, when the cursor is at the beginning of the row

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Select text and objects

To do this

Press

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select to the end of the line from the current cursor location.

Shift+End

Select the whole line.

Shift+Down arrow key when the cursor is at the beginning of the line

Jump to the title of the page and select it.

Ctrl+Shift+T

Cancel selecting the outline or page.

Esc

Move the selected paragraphs upward.

Alt+Shift+Up arrow key

Move the selected paragraphs downward.

Alt+Shift+Down arrow key

Increase the paragraph indent.

Alt+Shift+Left arrow key

Decrease the paragraph indent.

Alt+Shift+Right arrow key

Select the current paragraph and its subordinate paragraphs.

Ctrl+Shift+Hyphen (-)

Delete the selected note or object.

Delete

Move to the beginning of the line.

Home

Move to the end of the line.

End

Go back to the last page visited.

Alt+Left arrow key

Go forward to the next page visited.

Alt+Right arrow key

Top of Page

Tag notes

To do this

Press

Apply, select, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear the Highlight tag.

Ctrl+6

Apply or clear the Contact tag.

Ctrl+7

Apply or clear the Address tag.

Ctrl+8

Apply or clear the Phone number tag.

Ctrl+9

Remove all selected note tags.

Ctrl+0

Top of Page

Use outlines

To do this

Press

Collapse the selected outline to Level 1.

Alt+Shift+1

Expand an outline to Level 2.

Alt+Shift+2

Expand an outline to Level 3.

Alt+Shift+3

Expand an outline to Level 4.

Alt+Shift+4

Expand an outline to Level 5.

Alt+Shift+5

Expand an outline to Level 6.

Alt+Shift+6

Expand an outline to Level 7.

Alt+Shift+7

Expand an outline to Level 8.

Alt+Shift+8

Expand an outline to Level 9.

Alt+Shift+9

Expand all levels of an outline.

Alt+Shift+0

Expand the selected heading.

Alt+Shift+Equal sign ( = )

Collapse the selected heading.

Alt+Shift+Hyphen (-)

Increase the indent by one level.

Tab key

Decrease the indent by one level.

Shift+Tab

Expand a selected, collapsed outline.

Alt+Shift+Plus sign (+)

Collapse a selected, expanded outline.

Alt+Shift+Minus sign (-)

Top of Page

Specify language settings

Note: To change the writing direction for your notes, you must first enable one or more right-to-left languages in Set the Office Language Preferences. For instructions, go to Add an editing or authoring language or set language preferences in Office.

To do this

Press

Set writing direction left to right.

Ctrl+Left Shift key

Set writing direction right to left.

Ctrl+Right Shift key

Increase indent by one level in right-to-left text.

Tab key

Decrease indent by one level in right-to-left text.

Shift+Tab

Top of Page

Work with pages

To do this

Press

Enable or disable the full-page view.

F11

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M

Expand or collapse a page group in the page navigation pane.

Ctrl+Shift+Asterisk (*)

Print the current page.

Ctrl+P

Add a new page at the end of the selected section.

Ctrl+N

Increase the width of the page navigation pane.

Ctrl+Shift+Left bracket ([)

Decrease the width of the page navigation pane.

Ctrl+Shift+Right bracket (])

Decrease indent level of the current page in the page navigation pane.

Ctrl+Alt+Left bracket ([)

Increase indent level of the current page in the page navigation pane.

Ctrl+Alt+Right bracket (])

Create a new subpage below the current page.

Ctrl+Shift+Alt+N

Select all items.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select the current page.

Ctrl+Shift+A

If the selected page is part of a group, press Ctrl+A to select all of the pages in the group.

Move the selected page up in the page navigation pane.

Alt+Shift+Up arrow key

Move the selected page down in the page navigation pane.

Alt+Shift+Down arrow key

Move to the page title.

Ctrl+Shift+T

Go to the first page in the currently visible set of pages in the page navigation pane.

Alt+Page up

Go to the last page in the currently visible set of pages in the page navigation pane.

Alt+Page down

Scroll up in the current page.

Page up

Scroll down in the current page.

Page down

Scroll to the top of the current page.

Ctrl+Home

Scroll to the bottom of the current page.

Ctrl+End

Go to the next paragraph.

Ctrl+Down arrow key

Go to the previous paragraph.

Ctrl+Up arrow key

Move the cursor up on the current page, or expand the page up.

Ctrl+Alt+Up arrow key

Move the cursor down on the current page, or expand the page down.

Ctrl+Alt+Down arrow key

Move the cursor left on the current page, or expand the page to the left.

Ctrl+Alt+Left arrow key

Move the cursor right on the current page, or expand the page to the right.

Ctrl+Alt+Right arrow key

Go to the next note container.

Alt+Down arrow key

Go to the beginning of the line.

Home

Go to the end of the line.

End

Go to the previous page visited.

Alt+Left arrow key

Go to the next page visited, if possible.

Alt+Right arrow key

Zoom in.

Alt+Ctrl+Plus sign (+) on the numeric keypad or Alt+Ctrl+Shift+Plus sign (+)

Zoom out.

Alt+Ctrl+Minus sign (-) on the numeric keypad or Alt+Ctrl+Shift+Hyphen (-)

Synchronize the notebook.

Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.

Ctrl+S

Top of Page

Work with notebooks and sections

To do this

Press

Open OneNote.

Windows logo key+Shift+N

Open a notebook.

Ctrl+O

Open a section.

Ctrl+Alt+Shift+O

Open notifications to send to OneNote Tool.

Windows logo key+N

Create a new section.

Ctrl+T

Go to the next section.

Ctrl+Tab

Go to the previous section.

Ctrl+Shift+Tab

Go to the next page in the section.

Ctrl+Page down

Go to the previous page in the section.

Ctrl+Page up

Go to the first page in the section.

Alt+Home

Go to the last page in the section.

Alt+End

Go to the first page in the currently visible set of page tabs.

Alt+Page up

Go to the last page of the currently visible set of page tabs.

Alt+Page down

Move or copy the current page.

Ctrl+Alt+M

Put focus on the current page tab.

Ctrl+Alt+G

Select the current page tab.

Ctrl+Shift+A

Put focus on the current section tab.

Ctrl+Shift+G

Move the current section.

Ctrl+Shift+G, and then Shift+F10 or Windows Menu key, M

Switch to a different notebook on the Navigation bar.

Ctrl+G, use the Down or Up arrow key to select a notebook, then press Enter

Top of Page

Search through notes

To do this

Press

Move to the Search box to search all notebooks.

Ctrl+E

While searching all notebooks, preview the next result.

Down arrow key

While searching all notebooks, go to the selected result and dismiss the search.

Enter

Change the search scope.

Ctrl+E, Tab key, Spacebar

Open the Search Results pane.

Alt+O after searching

Search the current page.

Ctrl+F

While searching the current page, move to the next result.

Enter

F3

While searching the current page, move to the previous result.

Shift+F3

Dismiss the search and return to the page.

Esc

Top of Page

Share notes

To do this

Press

Send the selected pages in an email message.

Ctrl+Shift+E

Create a TodayOutlook task from the selected note.

Ctrl+Shift+1

Create a TomorrowOutlook task from the selected note.

Ctrl+Shift+2

Create a This WeekOutlook task from the selected note.

Ctrl+Shift+3

Create a Next WeekOutlook task from the selected note.

Ctrl+Shift+4

Create a No DateOutlook task from the selected note.

Ctrl+Shift+5

Open the selected Outlook task.

Ctrl+Shift+K

Mark the selected Outlook task as complete.

Ctrl+Shift+9

Delete the selected Outlook task.

Ctrl+Shift+0

Synchronize changes in the current shared notebook.

Shift+F9

Synchronize changes in all shared notebooks.

F9

Mark the current page as Unread.

Ctrl+Q

Top of Page

Protect notes

To do this

Press

Lock all password-protected sections.

Ctrl+Alt+L

Top of Page

See also

OneNote help & learning

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

Screen reader support for OneNote

This article lists the keyboard shortcuts for OneNote for Windows 10.

Notes: 

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in OneNote for Windows 10.

To do this

Press

Put the focus on the current section.

Ctrl+Shift+G

Open the context menu.

Shift+F10 or Windows Menu key

Add a new page at the end of the selected section.

Ctrl+N

Open a notebook.

Ctrl+O

Switch to a different notebook on the Navigation bar.

Ctrl+G, then the Down or Up arrow key to select a different notebook, and then Enter

Create a new section.

Ctrl+T

Create a new subpage below the current page.

Ctrl+Alt+Shift+N

Enable or disable the full-page view.

F11

Put the focus on the current page tab.

Ctrl+Alt+G

Move or copy the current page.

Ctrl+Alt+M

Select the current page.

Ctrl+Shift+A

Jump to and select the page title.

Ctrl+Shift+T

Open a search box to search all currently open notebooks.

Ctrl+E

Top of Page

Navigate OneNote for Windows 10 with only the keyboard

The table below lists the shortcuts you can use to navigate in OneNote for Windows 10.

To do this

Press

Jump between the ribbon tab bar, navigation pane, and the page canvas.

F6

Move to the ribbon from a ribbon tab.

Down arrow key

Move between ribbon tabs, or among the options on a ribbon.

Left or Right arrow key

Perform the currently selected ribbon command.

Enter

Move between the items on the main menu bar.

Tab key or Shift+Tab

Move the focus to and open the ribbon.

Alt

Move the focus to and open the Home ribbon tab.

Alt+H

Move the focus to and open the Insert ribbon tab.

Alt+N

Move the focus to and open the Draw ribbon tab.

Alt+D

Move the focus to and open the View ribbon tab.

Alt+W

Top of Page

Type and edit notes

To do this

Press

Open a new OneNote window.

Ctrl+M

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Cut the selected text or item to the clipboard.

Ctrl+X

Copy the selected text or item to the clipboard.

Ctrl+C

Paste the contents of the clipboard.

Ctrl+V

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Insert a line break without starting a new paragraph.

Shift+Enter

Open the context menu for the object in focus.

Shift+F10 or Windows Menu key

Perform the action suggested on the Information Bar if it appears at the top of a page.

Ctrl+Shift+W

Insert the author name and last modified time stamp.

Ctrl+Shift+M

Top of Page

Format notes

To do this

Press

Highlight the selected text.

Ctrl+Shift+H or Ctrl+Alt+H

Insert a hyperlink.

Ctrl+K

Copy the formatting of the selected text (Format Painter).

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter).

Ctrl+Shift+V

Open a hyperlink.

Enter when on the hyperlink text

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Apply or remove strikethrough formatting.

Ctrl+Hyphen (-)

Apply or remove superscript formatting.

Ctrl+Shift+Equal sign ( = )

Apply or remove subscript formatting.

Ctrl+Equal sign ( = )

Apply or remove bulleted list formatting.

Ctrl+Period (.)

Apply or remove numbered list formatting.

Ctrl+Forward slash (/)

Apply a Heading 1 style to the current note.

Ctrl+Alt+1

Apply a Heading 2 style to the current note.

Ctrl+Alt+2

Apply a Heading 3 style to the current note.

Ctrl+Alt+3

Apply a Heading 4 style to the current note.

Ctrl+Alt+4

Apply a Heading 5 style to the current note.

Ctrl+Alt+5

Apply a Heading 6 style to the current note.

Ctrl+Alt+6

Clear all formatting applied to the selected text. (Apply the Normal style.)

Ctrl+Shift+N

Increase the paragraph indent.

Alt+Shift+Right arrow key or the Tab key when at the beginning of a line

Decrease the paragraph indent.

Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line

Right-align the selected paragraph.

Ctrl+R

Left-align the selected paragraph.

Ctrl+L

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Show or hide the rule lines on the current page.

Ctrl+Shift+R

Top of Page

Add items to a page

To do this

Press

Copy a screen clipping to the clipboard (requires the Windows 10 Creators Update).

Windows logo key+Shift+S

Insert the current date.

Alt+Shift+D

Insert the current date and time.

Alt+Shift+F

Insert the current time.

Alt+Shift+T

Insert a line break.

Shift+Enter

Start a math equation or convert the selected text to a math equation.

Alt+Equal sign ( = )

Top of Page

Work with tables

To do this

Press

Create a table.

Tab key after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another row when at the end cell of a table.

Enter

Note: Press Enter again to finish creating the table.

Insert a row below the current row.

Ctrl+Enter when in a table cell

Create another paragraph in the same cell in a table.

Alt+Enter

Create a column to the right of the current column in a table.

Ctrl+Alt+R

Create a row above the current one in a table.

Enter when the cursor is at the beginning of any row, except for the first row

Create a new cell or row.

Tab key when in the last cell of the table

Delete the current empty row in a table.

Delete, then Delete again, when the cursor is at the beginning of the row

Top of Page

Select notes and objects

To do this

Press

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select to the end of the line.

Shift+End

Jump to and select the page title.

Ctrl+Shift+T

Cancel the outline or page selection.

Esc

Move the current or selected paragraphs up.

Alt+Shift+Up arrow key

Move the current or selected paragraphs down.

Alt+Shift+Down arrow key

Increase the paragraph indent.

Alt+Shift+Right arrow key

Decrease the paragraph indent.

Alt+Shift+Left arrow key

Select the current paragraph and its subordinate paragraphs.

Ctrl+Shift+Hyphen (-)

Delete the selected note or object.

Delete

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move to the previous page visited.

Alt+Left arrow key

Move to the next page visited, if possible.

Alt+Right arrow key

Create a new audio recording.

Ctrl+Alt+A

Play the selected audio recording.

Ctrl+Alt+P

Stop audio recording playback.

Ctrl+Alt+S

Skip the current audio recording backward by 10 seconds.

Ctrl+Alt+Y

Skip the current audio recording backward by 5 minutes.

Ctrl+Alt+T

Skip the current audio recording forward by 10 seconds.

Ctrl+Alt+U

Skip the current audio recording forward by 5 minutes.

Ctrl+Alt+I

Top of Page

Tag notes

To do this

Press

Apply, select, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Remove all note tags from the selected notes.

Ctrl+0

Top of Page

Use outlines

To do this

Press

Show through Level 1.

Alt+Shift+1

Expand to Level 2.

Alt+Shift+2

Expand to Level 3.

Alt+Shift+3

Expand to Level 4.

Alt+Shift+4

Expand to Level 5.

Alt+Shift+5

Expand to Level 6.

Alt+Shift+6

Expand to Level 7.

Alt+Shift+7

Expand to Level 8.

Alt+Shift+8

Expand to Level 9.

Alt+Shift+9

Expand all levels.

Alt+Shift+0

Increase the indent by one level.

Tab key

Decrease the indent by one level.

Shift+Tab

Expand a collapsed outline.

Alt+Shift+Plus sign (+)

Collapse an expanded outline.

Alt+Shift+Minus sign (–)

Top of Page

Specify language settings

Note: To change the writing direction for your notes, you must first enable one or more right-to-left languages in Set the Office Language Preferences. For instructions, go to Add an editing or authoring language or set language preferences in Office.

To do this

Press

Set the writing direction left-to-right.

Ctrl+Left Shift key

Set the writing direction right-to-left.

Ctrl+Right Shift key

Increase indent by one level in right-to-left text.

Tab key

Decrease indent by one level in right-to-left text.

Shift+Tab

Top of Page

Work with pages

To do this

Press

Enable or disable the full-page view.

F11

Open a new OneNote window.

Ctrl+M

Expand or collapse the selected page group.

Ctrl+Shift+Asterisk (*)

Open the Accessibility Checker pane and check for accessibility issues.

Ctrl+Shift+F

Print the current page.

Ctrl+P

Add a new page at the end of the selected section.

Ctrl+N

Create a new page at the same level, below the current page.

Ctrl+Alt+N

Create a new subpage below the current page.

Ctrl+Alt+Shift+N

Select all items.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select the current page.

Ctrl+Alt+G

Move the selected page up.

Alt+Shift+Up arrow key

Move the selected page down.

Alt+Shift+Down arrow key

Move the cursor to the page title.

Ctrl+Shift+T

Scroll up on the current page.

Page up

Scroll down on the current page.

Page down

Scroll to the top of the current page.

Ctrl+Home

Scroll to the bottom of the current page.

Ctrl+End

Go to the next paragraph.

Ctrl+Down arrow key

Go to the previous paragraph.

Ctrl+Up arrow key

Go to the next note container.

Alt+Down arrow key

Go to the beginning of the line.

Home

Go to the end of the line.

End

Go back to the last visited page.

Alt+Left arrow key

Go forward to the next visited page.

Alt+Right arrow key

Mark the current page as read or unread.

Ctrl+Q

Zoom in.

Ctrl+Alt+Plus sign (+) on the numeric keypad or Ctrl+Alt+Shift+Plus sign (+)

Zoom out.

Ctrl+Alt+Minus sign (–) on the numeric keypad or Ctrl+Alt+Shift+Hyphen (-)

Synchronize the notebook.

Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.

Ctrl+S

Top of Page

Work with notebooks and sections

To do this

Press

Open a notebook.

Ctrl+O

Create a new section.

Ctrl+T

Go to the next section.

Ctrl+Tab

Go to the previous section.

Ctrl+Shift+Tab

Go to the next page in the section.

Ctrl+Page down

Go to the previous page in the section.

Ctrl+Page up

Go to the first page in the section.

Alt+Home

Go to the last page in the section.

Alt+End

Move or copy the current page.

Ctrl+Alt+M

Put focus on the current page tab.

Ctrl+Alt+G

Put focus on the current section tab.

Ctrl+Shift+G

Switch to a different notebook on the Navigation bar.

Ctrl+G, then the Down or Up arrow key to select a different notebook, and then Enter

Open the context menu for the current section.

Ctrl+Shift+G, and then Shift+F10 or Windows Menu key

Top of Page

Search notes

To do this

Press

Open a search box to search all currently open notebooks.

Ctrl+E

Open a search box to search the current page.

Ctrl+F

While searching all notebooks, preview the next result.

Down arrow key

While searching all notebooks, go to the selected result.

Enter

Change the search scope.

Ctrl+E, Tab key twice, then the Down arrow key

Dismiss the search and return to the page.

Esc

Top of Page

Share notes

To do this

Press

Open the Send link dialog box.

Ctrl+Shift+E

Synchronize the current notebook.

Ctrl+S or Shift+F9

Synchronize all notebooks.

F9

Top of Page

Protect notes

To do this

Press

Lock all password-protected sections.

Ctrl+Alt+L

Top of Page

See also

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

Screen reader support for OneNote

This article lists the keyboard shortcuts for OneNote for Mac.

Notes: 

  • The settings in some versions of the operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, refer to the operating system help for your version of macOS or your utility application.

  • If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • To quickly find a shortcut in this article, you can use Search. Press Command+F, and then type your search words.

In this topic

Enable full keyboard access

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

  1. To open System Preferences, do one of the following:

    • Press Control+F2 to move the focus to the menu bar, and then press Spacebar. Press the Down arrow key until you reach the System Preferences option, and then press Spacebar.

    • Press Command+Spacebar, type system preferences, and press Return.

  2. In the System Preferences, select Accessibility.

  3. In the Accessibility dialog box, select the Navigation tab.

  4. Select the Enable Full Keyboard Access checkbox.

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Frequently used shortcuts

This table lists the most frequently used shortcuts in OneNote for Mac.

To do this

Press

Create a new page.

COMMAND+N

Undo the previous action.

COMMAND+Z

Redo the previous action, if possible.

COMMAND+Y

Cut the selected content to the clipboard.

COMMAND+X

Copy the selected content to the clipboard.

COMMAND+C

Paste the contents of the clipboard.

COMMAND+V

Open a notebook.

COMMAND+O

Enter or exit the full-screen mode.

COMMAND+Control+F

Close the current notebook.

COMMAND+Shift+W

Synchronize this notebook.

COMMAND+S

Synchronize all notebooks.

COMMAND+Shift+S

Select all items on the current page.

COMMAND+A

To expand the selection scope, press COMMAND+A again.

Select the page title.

COMMAND+Shift+T

Increase the paragraph indent.

Tab key when at the beginning of a line or  COMMAND+Right bracket (])

Decrease the paragraph indent.

Shift+Tab when at the end of a line or  COMMAND+Left bracket ([)

Zoom in.

COMMAND+Plus sign (+)

Zoom out.

COMMAND+Minus sign (-)

Reset the zoom magnification.

COMMAND+0

Collapse an expanded outline.

Control+Shift+Plus sign (+)

Expand a collapsed outline.

Control+Shift+Minus sign (-)

Open the selected link.

Return or Shift+Return

Copy the selected formatting.

COMMAND+Option+C

Paste the copied formatting.

COMMAND+Option+V

Find text on the page.

COMMAND+F

Find text within all open notebooks.

COMMAND+Option+F

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Navigate within pages

To do this

Press

Move one word to the left.

Option+Left arrow key

Move one word to the right.

Option+Right arrow key

Move to the beginning of the line.

COMMAND+Left arrow key

Move to the end of the line.

COMMAND+Right arrow key

Move up one paragraph.

COMMAND+Up arrow key or Option+Up arrow key

Move down one paragraph.

COMMAND+Down arrow key or Option+Down arrow key

Scroll up in the current page.

Page up

Scroll down in the current page.

Page down

Move the cursor up in the current outline.

COMMAND+Option+Up arrow key

Move the cursor to the title of the current page.

COMMAND+Shift+T

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Edit text and graphics

To do this

Press

Cut the selected content to the clipboard.

COMMAND+X

Copy the selected content to the clipboard.

COMMAND+C

Paste the contents of the clipboard.

COMMAND+V

Copy the selected formatting.

COMMAND+Option+C

Paste the copied formatting.

COMMAND+Option+V

Start creating a bulleted list.

Asterisk (*), and then Control+Option+Spacebar

Note: To insert a single bullet in the text, press Option+8

Start creating a numbered list.

Type 1. and press Control+Option+Spacebar or  COMMAND+Forward slash (/)

Promote (indent) the selected list item.

COMMAND+Right bracket (])

Demote (decrease indent) the selected list item.

COMMAND+Left bracket ([)

Apply superscript formatting.

COMMAND+Shift+Option+Equal sign ( = )

Apply subscript formatting.

COMMAND+Control+Option+Equal sign ( = )

Insert a line break.

Shift+Return

Insert the current date.

COMMAND+D

Insert the current date and time.

COMMAND+Shift+D

Insert equations (or convert the selected text to a math equation).

Control+Equal sign ( = )

Search for the selected text using the Smart Lookup task pane.

COMMAND+Control+Option+L

Insert emoji.

COMMAND+Control+Spacebar

Delete the character to the left of the cursor.

Delete

Delete the character to the right of the cursor.

Fn+Delete

Delete the word to the left of the cursor.

Option+Delete

Delete the word to the right of the cursor.

Fn+Option+Delete or Option+Del

Increase the paragraph indent.

COMMAND+Option+Right arrow key

Decrease the paragraph indent.

COMMAND+Option+Left arrow key

Move the selected image or object up.

COMMAND+Option+Up arrow key

Move the selected image or object down.

COMMAND+Option+Down arrow key

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Work with tables

To do this

Press

Create another table row.

Return when at the end cell of a table.

Note: Press Return again to finish the table.

Create a table column to the right of the current column.

COMMAND+Control+R

Create a table column to the left of the current column.

COMMAND+Control+L

Create a table row below the current row.

COMMAND+Return

Create another paragraph in the same cell.

Option+Return

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Work with notebooks and sections

To do this

Press

Switch between sections in a notebook.

COMMAND+Shift+Opening brace ({) or COMMAND+Shift+Closing brace (})

Switch between pages in a section.

  1. Place the cursor within a page.

  2. Press COMMAND+Control+G to move the focus to the page list.

  3. Press Control+Option+Up or Down arrow key to select the previous or next page in the section, or COMMAND+Page up or COMMAND+Page down.

Open other notebooks or create new ones.

COMMAND+O

Review the list of your open notebooks.

Control+G

Create a new notebook page.

COMMAND+N

Open the OneNote app preferences.

COMMAND+Comma (,)

Move the current page to another location.

COMMAND+Shift+M

Copy the current page to another location.

COMMAND+Shift+C

Enter full-screen mode.

COMMAND+Control+F

Synchronize this notebook.

COMMAND+S

Synchronize all notebooks.

COMMAND+Shift+S

Move the keyboard focus to the page list.

COMMAND+Control+G

Move the keyboard focus to the section list.

Control+Shift+G

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See also

OneNote help & learning

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

Screen reader support for OneNote

This article lists the keyboard shortcuts for OneNote for the web.

Notes: 

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

  • To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your search words.

  • When you use OneNote for the web, we recommend that you use Microsoft Edge as your web browser. Because OneNote for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote for the web.

In this topic

Navigate the ribbon and panes in Viewing mode

To do this

Press

Jump from the notebook navigation to the browser fields.

Shift+F6

Move among ribbon commands.

Tab key

Perform the currently selected ribbon command.

Enter

Scroll up or down on a page.

Page up or Page down

Page forward through the notebook

Ctrl+Page down

Page backward through the notebook.

Ctrl+Page up

Go to the first page in a section.

Alt+Page up

Go to the last page in a section.

Alt+Page down

Expand the selected section.

Enter, when on the section

Display the access keys (ribbon commands) on the classic ribbon when using Narrator.

Alt+Period (.)

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Navigate the ribbon and panes in Editing mode

To do this

Press

Open a specific page.

Ctrl+F6 until the focus is on the navigation bar with current notebook selected, then the Tab key until the focus is on the page navigation pane, then the Down or Up arrow key to put focus on different pages, and then Enter to select a page

Activate a different ribbon tab.

Ctrl+F6 until you reach the row of ribbon tabs, and then the Right or Left arrow key to move among the ribbon tabs. The focused ribbon is displayed automatically. 

Move among ribbon commands.

Tab key to move the focus from the row of ribbon tabs to the ribbon, then the Right or Left arrow key when on the ribbon

Activate the selected ribbon command.

Enter

Go to the first page in a section.

Alt+Page up

Go to the last page in a section.

Alt+Page down

Move the current page up or down.

Alt+Shift+Up or Down arrow key

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Navigate within pages

To do this

Press

Move the cursor from the title area to the page body.

Tab key or Enter

Move the cursor one word to the right.

Ctrl+Right arrow key

Move the cursor one word to the left.

Ctrl+Left arrow key

Move the cursor up by one paragraph.

Ctrl+Up arrow key

Move the cursor down by one paragraph.

Ctrl+Down arrow key

Move the cursor to the beginning of the line.

Home

Move the cursor to the end of the line.

End

Move the cursor to the beginning of the page outline.

Ctrl+Home

Move the cursor to the end of the page outline.

Ctrl+End

Move the cursor to the title area.

Page up, or Ctrl+A and then the Tab key until the title is selected

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Select text and graphics

To do this

Press

Select text.

Shift+Arrow keys

Select the word to the right.

Ctrl+Shift+Right arrow key

Select the word to the left.

Ctrl+Shift+Left arrow key

Select from the current position to the beginning of the paragraph.

Shift+Home

Select from the current position to the end of the paragraph.

Shift+End

Select from the current position to the beginning of the outline.

Shift+Ctrl+Home

Select from the current position to the end of the outline.

Shift+Ctrl+End

Expand the selection.

Ctrl+A to expand the selection to the entire paragraph, outline, and page.

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Edit content

To do this

Press

Cut the selected content to the clipboard.

Ctrl+X

Copy the selected content to the clipboard.

Ctrl+C

Paste the contents of the clipboard.

Ctrl+V

Insert a hyperlink.

Ctrl+K

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Move to the next misspelled word.

Alt+F7

Create a new outline.

Ctrl+Shift+F

Move from one outline to another.

Ctrl+A, and then Tab key

Synchronize the notebook.

Note: While OneNote for the web is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.

Ctrl+S

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Work with tables

To do this

Press

Create a table.

Tab key after typing a new line of text

Create a new cell.

Tab key when in the last cell of the table

Insert a row below the current row.

Ctrl+Enter when in a table cell

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Format text

Note: When a cell, column, or row is selected, alignment applies to the content of the selected cells. When a table is selected, alignment is applied to the table but does not affect alignment within cells.

To do this

Press

Apply bold formatting.

Ctrl+B

Apply italics formatting.

Ctrl+I

Apply underline formatting.

Ctrl+U

Create a bulleted list.

Ctrl+Period (.)

Create a numbered list.

Ctrl+Forward slash (/) or Ctrl+Shift+O

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Increase the paragraph indent.

Alt+Shift+Right arrow key

Decrease the paragraph indent.

Alt+Shift+Left arrow key

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Tag notes

To do this

Press

Apply, select, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear the Highlight tag.

Ctrl+6

Apply or clear the Contact tag.

Ctrl+7

Apply or clear the Address tag.

Ctrl+8

Apply or clear the Phone Number tag.

Ctrl+9

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See also

OneNote help & learning

Use a screen reader to explore and navigate OneNote

Basic tasks using a screen reader with OneNote

Screen reader support for OneNote

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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