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Microsoft 365 helps you manage and share your work schedule. New features allow you to specify more details about your work schedule: from where you’re working (remotely or in office) and whether you work different hours on different days. In addition, you’ll be able to schedule meetings with others based on their work location and view work location on people’s contact cards.

Set work hours and location

To set your work schedule in Outlook, do the following: 

  1. Select Settings  > View all Outlook settings > Calendar.

  2. Choose Work hours and location, and then define your work schedule by choosing days, times, and locations. 

    Selections for work hours and location

Note: This new setup experience is currently only available in Outlook for the web, but setting up work hours and location will eventually be available in Teams and Outlook for Windows, iOS, Android, and Mac.

View and update your work location

When your schedule changes, it is easy to update your work location from Outlook or Teams.

From Outlook
When viewing your calendar, select the icon representing your scheduled work location and change the location as needed.  The work location can be cleared by deselecting the location.

Change work location on Outlook calendar

Note: The option to change location per day is currently only available in Outlook on the web, but will eventually be available in Outlook for Windows, iOS, Android, and Mac.

From Teams
Select the circle icon with your profile picture and change the work location. The new location will be applied to your work hours for the remainder of the day and reflected in both Outlook and Teams.

Updating work location from Teams

View others' locations

Knowing where others are working from is important for scheduling and collaboration.  You can view others’ locations when scheduling from Outlook or when viewing their profile card.    

From Outlook when scheduling a meeting
If others have set up their work hours and location, their work location will appear in the Scheduling Assistant, as shown below.

: View others’ work location in Outlook Scheduling Assistant   

From Profile card 

If you want to quickly look up where someone is working from, you can view their location in their profile card next to their availability.

Expected timeline for Outlook

We recognize that the new work hours and location are most valuable when the experience is universally available to all Outlook users.  Below are estimates for when the experiences will be available, though timelines are subject to change.

Setup modern work hours and location

Change work location for a given day

View others' location when scheduling

Outlook on the web

Q4 2022

Q4 2022

Q4 2022

Outlook for iOS

Q2 2023

Q2 2023

Q2 2023

Outlook for Android

Q2 2023

Q2 2023

Q2 2023

Classic Outlook for Windows

Q2 2023

Q2 2023

Q1 2023

New Outlook for Windows

Q4 2022

Q4 2022

Q4 2022

Outlook for Mac

Q2 2023

Q2 2023

Q2 2023

Legacy work hours

This new experience replaces the legacy work hours experience, but legacy work hours will continue to be supported.  Because the legacy experience supports only a single start time and end time for the entire work week, the legacy work hours will approximate the modern work hours and location.  

If a user sets up the above schedule [Picture 1] for modern work hours and location, the times for the legacy work hours will be configured to 8:00 am to 7:00 pm – the minimum start time and maximum end time of the modern work hours.  Likewise, if a user updates their legacy work hours, it will also update their modern work hours to the same times and clear all locations.  

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