Learn the layout of the Office app with a screen reader

Learn the layout of the Office app with a screen reader

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Get to know the layout of the Office app with VoiceOver, the built-in iOS screen reader. You'll learn how the main views are organized to effectively use and orientate around the app and its features.

To learn how to navigate in the Office app with a screen reader, go to Use a screen reader to explore and navigate the Office app.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Get to know the Home tab

When you open the Office app, you land on the Home tab.

At the top of the screen, you'll find the top navigation bar. On the far left on the navigation bar, there's the account profile button. When selected, it leads to your account info, the app settings, help, and feedback channels. To the right of the profile button, you'll find the Open button which takes you to the Open view. There you can browse for files and folders, and open them. To the right of the Open button, there's the Search button which leads to the Search text field where you can type your search words and perform the search.

Below the top navigation bar is the main area where your files are listed. At the top of this area, you'll find the Recommended section which contains thumbnails of the files you frequently use. Below the Recommended section, the files are grouped into sections based on when you've used the files, for example, Today or Last week. Next to each file, you'll find the More options button which opens a menu for available file options, such as Share, Rename, Delete, and Pin to Top.

In the main area, sticky notes and media files form sections of their own. In the Notes section, your recent sticky notes are displayed as thumbnails. To open a list of all your sticky notes, swipe right until you reach the Notes section and swipe right once more. You hear: "See all button." Double-tap the screen to select.

In the Media section, your recent images and videos are displayed as thumbnails. To open a list of all your media files, swipe right until you reach the Media section and swipe right once more. You hear: "See all button." Double-tap the screen to select.

Get to know the Actions tab

The other main view, the Actions tab, contains options for creating PDFs, converting images to text or table, and transferring files.

At the top of the screen, you'll find the top navigation bar. On the far left on the navigation bar, there's the account profile button. When selected, it leads to your account info, the app settings, help, and feedback channels.

Below the top navigation bar is the main area which lists your available options organized in different sections. At the top you have the Share files section which contains the Transfer Files button. Below that you can find the Convert text in images section with the Image to Text and Image to Table buttons. Next is the Do more with PDFs section. Here you'll find the Sign a PDF, Scan to PDF, Pictures to PDF, and Document to PDF buttons. At the bottom of the main area is the More actions section with the Scan QR code button.

Get to know the navigation bar

At the bottom of the screen on the Home and Actions tabs, there's the bottom navigation bar. On the far left of the navigation bar, there's the Home button which takes you to the Home tab. To the right of the Home button, you'll find the Create button which lets you create a new note, document, or import content using Office Lens. On the far right, there's the Actions button which opens the Actions tab.

See also

Accessibility in the Office app

Use a screen reader to search in the Office app

Use a screen reader to work with files in the Office app

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Use a screen reader to explore and navigate the Office app

Get to know the layout of the Office app with TalkBack, the built-in Android screen reader. You'll learn how the main views are organized to effectively use and orientate around the app and its features.

To learn how to navigate in the Office app with a screen reader, go to Use a screen reader to explore and navigate the Office app.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Get to know the Home tab

When you open the Office app, you land on the Home tab.

At the top of the screen, you'll find the top navigation bar. On the far left on the navigation bar, there's the account profile button. When selected, it leads to your account info, the app settings, help, and feedback channels. To the right of the profile button, you'll find Filter by file type button. Use this button to filter the contents on the Home tab by file type. Next button to the right is the Browse button which takes you to the Browse view. There you can browse for files and folders, and open them. To the right of the Browse button, there's the Search button which leads to the Search text field where you can type your search words and perform the search.

Below the top navigation bar is the main area where your files are listed. At the top of this area, you'll find the Recommended section which contains thumbnails of the files you frequently use. Below the Recommended section, the files are grouped into sections based on when you've used the files, for example, Today or Last week. Next to each file, you'll find the Document actions button which opens a menu for available file options, such as Share, Sign this PDF, and Remove from list.

In the main area, sticky notes and media files form sections of their own. In the Notes section, your recent sticky notes are displayed as thumbnails. To open a list of all your sticky notes, swipe right until you hear "Notes heading," and double-tap the screen.

In the Media section, your recent images and videos are displayed as thumbnails. To open a list of all your media files, swipe right until you hear "Media heading," and double-tap the screen.

Get to know the Actions tab

The other main view, the Actions tab, contains options for creating PDFs, converting images to text or table, and transferring files.

At the top of the screen, you'll find the top navigation bar. On the far left on the navigation bar, there's the account profile button. When selected, it leads to your account info, the app settings, help, and feedback channels.

Below the top navigation bar is the main area which lists your available options organized in different sections. At the top you have the Share files section which contains the Transfer Files and Share Nearby buttons. Below that you can find the Convert text in images section with the Image to Text and Image to Table buttons. Next is the Do more with PDFs section. Here you'll find the Sign a PDF, Scan to PDF, Pictures to PDF, and Document to PDF buttons. At the bottom of the main area is the More actions section with the Scan QR code button.

Get to know the navigation bar

At the bottom of the screen on the Home and Actions tabs, there's the bottom navigation bar. On the far left of the navigation bar, there's the Home button which takes you to the Home tab. To the right of the Home button, you'll find the Create button which lets you create a new note, document, or import content using Office Lens. On the far right, there's the Actions button which opens the Actions tab.

See also

Accessibility in the Office app

Use a screen reader to search in the Office app

Use a screen reader to work with files in the Office app

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Use a screen reader to explore and navigate the Office app

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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