Make meetings and related content accessible for all

Inclusive meetings have become more complicated to manage for hybrid and all-remote meetings but there are methods and tools that can be used to elevate accessibility.

Ensure voices are heard and understood. Teams can detect what’s said in a meeting and can provide live captions. This feature is helpful for many people, not just those who may be hard of hearing. Consider people in your meeting who may be experiencing background noise, have a poor internet connection, or are still in the process of learning the preferred language in the workplace. Encourage everyone to take turns sharing their ideas by using the raise your hand feature.

Add a dial in number to all meetings. Even for meetings that are intended to be in-person meetings, including a dial-in number can be helpful if a key participant cannot attend in person or for participants who have an unreliable internet connection.

Make shared content easy to access and read. Content that is critical to a job function should be easy to access and to read. Consider using SharePoint document libraries to store shared content in an accessible place for all team or project members. Alternatively, files can be uploaded and managed directly in OneDrive. In addition to keeping shared content in a known and secure place, consider using the content accessibility checker for email messages, documents, and spreadsheets.

Need more help?

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.