Present content in Microsoft Teams meetings
When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.
Present content
To present content in a meeting, select Share in your meeting controls. Present your entire screen, a window, PowerPoint file, or Whiteboard.
Presenter controls
While you present, use the presenter toolbar controls to keep your presentation engaging and running smoothly. The toolbar is only visible to the person presenting.
To bring the presenter toolbar onscreen, move your cursor to the top of your shared screen. This will drop down the toolbar.
The toolbar will stay in place momentarily while you adjust the controls.
Presenter control |
How to use it |
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Drag handle |
Select and hold the toolbar drag handle to move the presenter toolbar. This will keep it from blocking important parts of your screen. Release the drag handle when you've placed it in the right area. Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it. |
Camera |
Select Camera to turn your camera on or off. |
Mic |
Select Mic to mute or unmute yourself. |
Give control |
Select Give control to let someone access and interact with your screen. While they have control, they can make selections, edits, and other modifications on your shared screen. Warning: Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization. |
Take back |
If you gave someone control, select Take back when you're ready to take back control. |
Share audio |
Select Share audio to stream audio from your device to meeting participants through Teams. All sound from your computer, including notifications, will be audible in the meeting. Before you start sharing, select Share in your meeting controls and turn on the Include sound toggle. To learn more, see Share sound from your computer in a Teams meeting or live event. |
Optimize |
Select Optimize to prevent choppiness or lag while sharing video content. |
Layout |
Select Layout while your camera is turned on and you're sharing content. Then, choose a layout that helps make your presentation more engaging:
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Annotate |
Select Annotate to lock what's on your screen while you and other people draw or add notes over the content. To learn more, see Use annotation while sharing your screen in Microsoft Teams. |
People |
While you present, a minimized meeting window will appear next to your shared content. Select People to see other people in your meeting. |
Stop sharing |
Select Stop sharing to stop sharing your screen and return to the main meeting window. |
Pin |
Select Pin to keep the toolbar in the place you've positioned it. |
Note: In Teams for web, you can share your screen using Google Chrome or the latest version of Microsoft Edge. Linux isn't currently supported.
Presenter meeting window
When you share content in a meeting, your meeting window will get smaller. Manage your mic and camera, see raised hands, and view your shared content from the minimized window.
Switch between views at the top of the meeting window to show more or fewer people, see only the active speaker, or minimize the window completely. To learn more, see Multitask during a Microsoft Teams meeting.
Note: Switching views from the minimized presenter window is available as part of the public preview program and might undergo further changes before being released publicly. To learn more, see Get early access to new features in Microsoft Teams
Take control
To take control while another person is sharing:
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Select Request control. The person sharing can approve or deny your request.
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Make selections, edits, and other modifications to the shared screen while you have control.
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Select Release control to stop sharing control.
Turn off screensharing if your screen locks
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In Teams, select Settings and more > Settings > Privacy .
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Turn the Turn off my camera and mic when my screen locks toggle on.
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Restart Teams to activate this setting.
Zoom in to shared content
To get a better look at shared content, press and drag it to see different areas. To zoom in or out of shared content, use the buttonss in the corner of your meeting window: [+] to zoom in and [-] to zoom out.
You can also try the following:-
Pinch in or out on your trackpad.
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Hold the Ctrl key and scroll with your mouse.
Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use another option. If you're using Linux, you can't share or take control of shared content.
Open shared content in new window
Expand your view by opening shared content in a separate window during your Teams meetings.
To open shared content:
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Join your meeting from Teams for desktop.
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When another presenter shares content in the meeting window, select Open in new window from the meeting toolbar.
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To minimize content, select X.
Share content
To share content from your mobile device:
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Tap More options > Share in your meeting controls.
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Choose the type of content you want to share.
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Tap Start presenting when you're ready.
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Tap Stop presenting when you're done.
Select... |
If you want to... |
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Share PowerPoint |
Present a PowerPoint file others can interact with. When you choose the PowerPoint you want to share, sharing will start automatically. |
Share photo |
Take a photo to share or choose one from your gallery. |
Share video |
Share live video from your camera. |
Share screen |
Show your entire screen, including notifications and other activity. Turn on the Audio toggle to share audio from the content on your screen. |
Share Whiteboard |
If your role changes from presenter to attendee while you're presenting, screensharing will stop.
Zoom in to shared content
Pinch in or out to zoom, or tap and drag to see different areas.
Note: Zoom isn't currently supported while sharing photos and videos.
Minimize shared content
Minimize the content someone is sharing to better see the people in the meeting on your mobile device.
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Tap More actions next to the name of the person sharing.
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Tap Minimize content.
This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.
Share content from a companion device
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Tap Start presenting at the bottom of the screen. You'll see your shared content on both connected devices.
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When you're finished, tap Stop presenting, or simply hang up. Your other device will stay connected to the meeting.