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Share and collaborate

Save your workbook to OneDrive

Save a workbook to OneDrive to access it from different devices and share and collaborate with others.

  1. Select File > Save As.

    • For work or school, select
      OneDrive - <Company name>.

    • For personal files, select
      OneDrive - Personal.

  2. Enter a file name and select Save.

You may need to sign in to your account. For more information, see Collaborate on Excel workbooks at the same time with co-authoring.

Save options in Office 2016

Share your workbook

  1. Select ShareShare on the ribbon.

    Or, select File > Share.

    Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.

  2. Select who you want to share with from the drop-down, or enter a name or email address.

  3. Add a message (optional) and select Send.

Share icon and dialog box in Excel

Co-edit a workbook

After you share your file, you can work on it with others at the same time.

  • In the upper-right corner, you'll see who else is also editing the file.

  • Colored cells show you exactly where each person is working in the workbook. Click a color to see who's editing that cell.

Tip: To see and restore a previous version, select File > Info > Version History.

Different colored cells for different people, cursor resting people icon, name appears

Next: Get work done with Excel for Windows

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