Share & co-author

Share your PowerPoint presentation with others

Share your PowerPoint presentation with others

Share a presentation by saving it to the cloud and sending it to others

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  1. Select Share.

  2. If your presentation isn't already stored on the cloud, select where to save your presentation to the cloud.

  3. Choose a permission level.

  4. Select Apply.

  5. Enter names and a message.

  6. Select Send.

For info on collaborating with others on a document, see Work together on PowerPoint presentations.

To stop sharing, see Stop sharing OneDrive files or folders or change permissions.

Share by using a traditional email attachment:

If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.

This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

  1. To send your presentation as a copy or a PDF, select Share.

    The Share button on the ribbon in PowerPoint 2016

  2. Select Attach a Copy Instead in the Share dialog box.

    The Attach a Copy Instead button in the Share dialog box

  3. Select either PowerPoint Presentation or PDF.

    The attachment options for sending a presentation in email are: presentation or PDF

    PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.

This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

  1. To send your presentation as a copy or a PDF, select Share.

    The Share button on the ribbon in PowerPoint.

  2. Select Send as attachment in the Share pane.

    The Attach a Copy Instead button in the Share dialog box

  3. Select either Send a copy or Send a PDF.

    Shows the Send a PDF link in PowerPoint 2016

    PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.

You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

  • Invite people to view or edit the file located in the cloud, like your OneDrive.

  • Send a link to your file saved to the cloud.

  • Send a copy of the file as an email attachment.

Note: If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint.

Important: You can simultaneously edit presentations in the .pptx or .ppsx file format that are located on OneDrive or a server that has at least Microsoft SharePoint Server 2010 installed. To work with SharePoint in Office for Mac, you have to have at least Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011.

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

  1. In the upper right corner, click the Share icon and then click Invite People.

    PPT for Mac Share

    If the file is on your device, you'll be asked to upload the file to the cloud first.

    PPT for Mac Save to Cloud

  2. Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

  3. To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share.

    PPT for Mac Share Invite

    The recipients receive an email with a link to the shared file.

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

  1. In the upper right corner, click the Share icon and then click Copy Link.

    PPT for Mac Share Copy Link

    If the file is on your device, you'll be asked to upload the file to the cloud first.

    PPT for Mac Save to Cloud

  2. Paste the link wherever you need.

If you don't want to save your file to the cloud, you can share it as an email attachment.

  1. In the upper right corner, click the Share icon and then click Send Attachment.

    PPT for Mac Send Attachment

  2. Click Presentation or PDF.

    PPT for Mac Share Email Options

  3. PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.

See also

Share and co-author a presentation in PowerPoint for Mac

File formats supported in PowerPoint

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