Use a screen reader to show all tasks with a due date in the Planned list in To Do

Decorative icon. Screen reader content

This article is for people with visual impairments who use a screen reader program with Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use To Do with your keyboard and a screen reader to show all your tasks with a due date in the Planned list and stay on top of your most urgent tasks. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to highlight tasks in the Planned list by marking them as important.

Notes: 

In this topic

Navigate to the Planned list

Your tasks with due dates are conveniently collected into one place. When you add a task with a due date to any list, the task is automatically added to the Planned list, too.

  1. Press Ctrl+1 to expand the To Do sidebar.

  2. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or filter option.

  3. Press the Up or Down arrow key until you hear "Planned," and then press Enter.

  4. To move to the tasks in the Planned list, press the Tab key until you hear "List options, button," and then press the Tab key once more. You can use the Down and Up arrow keys to browse the tasks.

Mark a task as important

To prioritize a task in the Planned list, mark it as important.

  1. Open the Planned list as described in Navigate to the Planned list.

  2. Press the Up or Down arrow key until you hear the task you want to prioritize.

  3. Press the Tab key until you hear "Mark as important," and then press Enter.

Tip: To remove a task from the Important list, repeat the steps above.

See also

Use a screen reader to work with tasks in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to show flagged emails as tasks in To Do

Use a screen reader to show Planner tasks in To Do

Use a screen reader to work with lists in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for Mac with VoiceOver, the built-in macOS screen reader, to show all your tasks with a due date in the Planned list and stay on top of your most urgent tasks. You'll also learn how to highlight tasks in the Planned list by marking them as important.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Navigate to the Planned list

Your tasks with due dates are conveniently collected into one place. When you add a task with a due date to any list, the task is automatically added to the Planned list, too.

  1. Press the Tab key or Shift+Tab until you hear: "Lists, table." To open the list of all your lists, press Control+Option+Shift+Down arrow key.

  2. Press the Down or Up arrow key until you hear "Planned, smart list," followed by the number of uncompleted tasks. The list opens when the focus moves on it.

  3. To move to the first task in the Planned list, press the Tab key until you hear "Entering tasks table," followed by the details of the first task. To open the list of tasks, press Control+Option+Shift+Down arrow key.

  4. To browse the list of tasks, press Down or Up arrow key. The task detail view opens automatically when the focus moves on a task.

  5. To move to the detail view, press the Tab key until you hear "Complete task," followed by the name of the task.

    To move in the detail view, press Control+Option+Right or Left arrow key. To select an option, press Control+Option+Spacebar.

    To exit the detail view, press Control+Option+Right arrow key until you hear "Dismiss detail view, button," and then press Control+Option+Spacebar.

Mark a task as important

To prioritize a task in the Planned list, mark it as important.

  1. Open the Planned list as described in Navigate to the Planned list.

  2. To move to the first task in the Planned list, press the Tab key until you hear "Entering tasks table," followed by the details of the first task. To open the list of tasks, press Control+Option+Shift+Down arrow key.

  3. To browse the list of tasks, press Down or Up arrow key. The task detail view opens automatically when the focus moves on a task.

  4. To move to the detail view, press the Tab key until you hear "Complete task," followed by the name of the task.

  5. Press Control+Option+Right arrow key until you hear: "Important, toggle button." To mark the task as important, press Control+Option+Spacebar.

  6. To exit the detail view, press Control+Option+Right arrow key until you hear "Dismiss detail view, button," and then press Control+Option+Spacebar.

Tip: To remove a task from the Important list, repeat the steps above.

See also

Use a screen reader to work with tasks in To Do

Use a screen reader to add steps and set importance to a To Do task

Use a screen reader to show flagged emails as tasks in To Do

Use a screen reader to work with lists in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for iOS with VoiceOver, the built-in iOS screen reader, to show all your tasks with a due date in the Planned list and stay on top of your most urgent tasks. You'll also learn how to highlight tasks by marking them as important.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Navigate to the Planned list

Your tasks with due dates are conveniently collected into one place. When you add a task with a due date to any list, the task is automatically added to the Planned list, too.

  1. In the To Do main view, swipe left until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Planned," and double-tap the screen. The focus moves to the Planned list view.

  3. To browse the list, swipe right. You hear the title and details of the task.

  4. To select and open a task in the detail view, double-tap the screen.

  5. To move in the detail view, swipe right or left. To select, double-tap the screen.

  6. To exit the detail view and return to the Planned list view, swipe left until you hear "Dismiss detail view," and then double-tap the screen.

Mark a task as important

To prioritize a task in the Planned list, mark it as important.

  1. In the To Do main view, swipe left until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Planned," and double-tap the screen. The focus moves to the Planned list view.

  3. Swipe right until you hear the task you want, and then double-tap the screen. The task opens in the detail view.

  4. Swipe right until you hear "Normal task," and then double-tap the screen.

  5. To exit the detail view and return to the Planned list view, swipe left until you hear "Dismiss detail view," and then double-tap the screen.

Tip: To remove a task from the Important list, in the detail view for the task, swipe right or left until you hear "Important task," and then double-tap the screen.

See also

Use a screen reader to work with tasks in To Do

Use a screen reader to add steps and set importance to a To Do task

Use a screen reader to show flagged emails as tasks in To Do

Use a screen reader to show Planner tasks in To Do

Use a screen reader to work with lists in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for Android with TalkBack, the built-in Android screen reader, to show all your tasks with a due date in the Planned list and stay on top of your most urgent tasks. You'll also learn how to highlight tasks by marking them as important.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Navigate to the Planned list

Your tasks with due dates are conveniently collected into one place. When you add a task with a due date to any list, the task is automatically added to the Planned list, too.

  1. In the To Do main view, swipe left or right until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Planned," and double-tap the screen. The focus moves to the Planned view.

  3. To browse the list, swipe right. You hear the title and details of the task.

  4. To select and open a task in the detail view, double-tap the screen.

  5. To move in the detail view, swipe right or left. To select, double-tap the screen.

    To exit the detail view and return to the Planned list view, swipe down-then-left.

Mark a task as important

To prioritize a task in the Planned list, mark it as important.

  1. In the To Do main view, swipe left or right until you hear "Sidebar," and double-tap the screen.

  2. Slide one finger down the screen until you hear "Planned," and double-tap the screen. The focus moves to the Planned view.

  3. Swipe right until you hear the task you want, and then double-tap the screen. The task opens in the detail view.

  4. Swipe right or left until you hear "Normal task," and then double-tap the screen.

  5. To exit the detail view and return to the Planned list view, swipe down-then-left.

Tip: To remove a task from the Important list, in the detail view for the task, swipe right or left until you hear "Important task," and then double-tap the screen.

See also

Use a screen reader to work with tasks in To Do

Use a screen reader to add steps and set importance to a To Do task

Use a screen reader to show flagged emails as tasks in To Do

Use a screen reader to show Planner tasks in To Do

Use a screen reader to work with lists in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for the web with your keyboard and a screen reader to show all your tasks with a due date in the Planned list and stay on top of your most urgent tasks. We have tested it with Narrator in Microsoft Edge and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques. You'll also learn how to highlight tasks in the Planned list by marking them as important.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use To Do for the web, we recommend that you use Microsoft Edge as your web browser. Because To Do for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not To Do for the web.

In this topic

Navigate to the Planned list

Your tasks with due dates are conveniently collected into one place. When you add a task with a due date to any list, the task is automatically added to the Planned list, too.

  1. In the To Do main view, with Narrator, press the Tab key until you hear: "Lists menu." With NVDA, press the Tab key until you hear: "Menu button, submenu."

  2. Press the Tab key once to move the focus to the list of all To Do lists.

  3. With Narrator, press the SR key+Right or Left arrow key to browse the list until you hear "Planned," and then press Enter. With NVDA, press the Down or Up arrow key to browse the list until you hear "Planned," and then press Enter.

    The Planned list opens. The focus moves to Add a task text entry field above the existing tasks.

  4. To move the focus to the tasks in the Planned list, press the Tab key until you hear "Task," followed by the name of a task.

  5. To browse the tasks in the list, with Narrator, use the SR key+Right and Left arrow keys. With NVDA, use the Down and Up arrow keys.

Mark a task as important

To prioritize a task in the Planned list, mark it as important.

  1. Open the Planned list as described in Navigate to the Planned list.

  2. With Narrator, press the SR key+Right or Left arrow key until you hear the task you want to prioritize. With NVDA, press the Down or Up arrow key.

  3. With Narrator, press the SR key+Right arrow key until you hear "Mark task as important," and then press Enter. With NVDA, press the Tab key until you hear "Mark task as important," and then press Enter.

Tip: To remove a task from the Important list, repeat the steps above until, in step 3, you hear "Remove importance," and then press Enter.

See also

Use a screen reader to work with tasks in To Do

Use a screen reader to add steps and set importance to a task in To Do

Use a screen reader to show flagged emails as tasks in To Do

Use a screen reader to show Planner tasks in To Do

Use a screen reader to work with lists in To Do

Use a screen reader to explore and navigate To Do

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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