Use Microsoft Translator to host a multilingual parent-teacher conference

Microsoft Translator allows parents and teachers to communicate, in-person or virtually, in their preferred languages. Use it as a supplement to Teams, or your go-to voice calling service. 

Below are instructions on how to set up and join a translated parent-teacher conference from a computer or mobile device. Things will work the same for both people regardless of which method they use; for example, it’s fine if the teacher joins on a computer and the parent joins on a mobile device. 

Tip: To communicate with parents in their native language about how to use Microsoft Translator for a parent-teacher conference, we have pre-written letters in 67 languages that educators can send to parents and guardians. These letters explain exactly how to install and use Microsoft Translator.

Instructions for teachers

On a desktop, laptop, or tablet

  1. Go to the Microsoft Translator website, and select the tab titled Start conversation

  2. Sign in. Enter "Your name" and "Your language" then select Enter.

  3. Depending on your setup, you might be asked to test your microphone to make sure things are working.

  4. The session will begin and you’ll be shown a Join code that looks like ABCDE and a QR code. Share that code with the parent.

  • Speak or type in your own language; the conversation will be translated into the preferred language of the other party.

  • Follow these tips if having audio issues.

On iOS or Android

  1. Download the free Microsoft Translator app from your device's app store, then open the Translator app. 

  2. Select the Conversation icon (the icon that depicts two people talking). 

  3. Under "Start conversation," select Start.

  4. Enter "Your name" and "Your language," and select Enter.

  5. Copy the Conversation code (Join code) and select Enter. Share that code with the parent.

  6. The conversation session will open:

    • Speak or type in your own language; the conversation will be translated into the preferred language of the other party.

    • Follow these tips if having audio issues. 

Instructions for parents

On a desktop, laptop, or tablet

  1. Go to the Microsoft Translator website, and select the tab titled Join conversation.

  2. The teacher will give you a code to enter into the "Join code" field. 

  3. Enter "Your Name" and "Your Language" then select Enter.

  4. The conversation session will open:

    • Speak or type in your own language; the conversation will be translated into the preferred language of the other party.

    • Follow these tips if having audio issues. 
       
       

On iOS or Android

  1. Download the free Microsoft Translator app from your device's app store, then open the Translator app. 

  2. Select the Conversation icon (the icon that depicts two people talking).

  3. Under "Join conversation," enter the 5-letter Conversation code (Join code) shared with you by the teacher, and select Join.

    • If you receive a QR code, use the Camera icon to scan the image.

  4. Enter "Your Name" and "Your Language," and select Enter.

  5. The conversation session will open:

    • Speak or type in your own language; the conversation will be translated into the preferred language of the other party.

    • Follow these tips if having audio issues. 

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