If you're using a non-subscription version of Office to edit a document at the same time as others, you may receive a notification to switch to Office for the web. This is because your version of Office does not have many of the modern capabilities to seamlessly co-author in real time with other users. Office for the web is a free version of Office that has these capabilities and is a better choice to reach your goals. 

If you frequently perform this task, contact your IT administrator about moving to Microsoft 365 for a better experience on Office desktop apps for Windows and Mac 

You can disable these notifications by going to File > Options and selecting Always use this app to co-author on documents

Note: If you disable the notifications the file will just open on Office desktop without suggesting Office for the web and you may experience issues with real-time coauthoring. 

Need more help?

Expand your skills
Explore Training
Get new features first
Join Microsoft Insiders

Was this information helpful?

What affected your experience?

Any additional feedback? (Optional)

Thank you for your feedback!