What's new in Outlook for Microsoft 365

What's new in Outlook for Microsoft 365

As a Microsoft 365 subscriber, you get new and improved Outlook features regularly. Take a look below to see what's available to you today. 

Latest updates for Outlook for Windows

Here's what's new in​​​​​ Version 2011 (Build 13530.20316), the December release. Find your Office version

Meeting suggestions in search

Get meeting suggestions when you search for a person

When you type a person’s name in the Search box, the most relevant email containing calendar invites will be included with your search suggestions.

Every meeting online option

Every meeting online

Update your calendar settings to make every meeting you create a Teams Meeting by default so you no longer need to remember to click the Teams Meeting option.

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Become an Office Insider and you'll be first in line to see new features and tell us what you think.


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More about releases

When do I get new features?
New Microsoft 365 features are sometimes rolled out over a period of time to all subscribers.

See how features are rolled out

Complete list of all updates
Get information about all the channel releases for Microsoft 365 client applications.

Latest releases

New for non-subscribers
Not an Microsoft 365 subscriber but using Office 2016 or Office 2019? Find out what's available in your version.

What's new in Office 2016? What's new in Office 2019?

Previous releases

Here's what's new in Version 2010 (Build 13328.20210)

Switch Office themes automatically

Switch Office themes automatically

Office can automatically switch themes to match your Windows 10 theme settings. Go to File > Account and choose "Use system setting" under the Office Theme drop-down.


Show's inline translation in a message

Break the language barrier with a built-in translator

Add-ins for translation aren't required anymore! In a message, right-click to translate specific words, phrases, or the whole message.

Grammar checking

Grammar checking's got your back

Outlook marks grammar errors as you type, so you can apply suggestions with a single click.


Show's storing signature in the cloud

Same signature, all devices

Your signature is stored in the cloud. Create it once and use it everywhere you use Outlook.

Show's Outlook setting options

Your Outlook settings in the cloud

Choose your Outlook for Windows settings like Automatic Replies, Focused Inbox, and Privacy, and get to them on any PC.

Here's what's new in Version 2009 (Build 13231.20200)

Show's email suggestions

Get email suggestions when you search for a person

When you type a person’s name in the Search box, the most relevant email messages will be included with your search suggestions.


Show's text

Writing suggestions at your fingertips

Word and Outlook shows you writing suggestions that help you write more efficiently by predicting text quickly, timely and accurately. To accept the suggestion, just use the Tab key.


Here's what's new in Version 2006 (Build 13001.20266)

Shows pinned folder location

Save to your pinned folder

Pinned folders stay near the top of your Save locations so you can quickly access the folder you need.


Shows Search in Outlook

Pick where to search

The new search scope drop down allows you to modify your search and switch more easily between Current Folder and Current Mailbox.

Here's what's new in Version 2005 (Build 12827.20268)

Shows Stock Images mock-up

New images to bring your documents to life

Thousands of royalty-free stock images, icons, and stickers you can use in your documents. Go to Insert > Pictures > Stock Images to get started.


Show's Outlook Calendar

Calendar gets a makeover

See visual updates that make your calendar easier to scan.


Here's what's new in Version 2004 (Build 12730.20236).

Join meetings without leaving your inbox

No need to switch to your calendar to join online meetings. With the Calendar pinned to the To-Do pane, join any meeting with just one click.

Shows Join Online button for meetings

Friendlier link names in email

When you include a link to a file, the file name replaces the URL. You can change permissions so all recipients have access.


Shows friendly link names for attached documents

Jazz up your files and email

Give your presentations, documents, and email messages more flair with free, high-quality stock images and backgrounds.


Shows Stock images

Here's what's new in Version 2003 (Build 12624.20320).

Drag email to a group you own

Move and copy messages and conversations by dragging them from your inbox. Messages you drag will be shared with all group members.


Shows groups inbox

Pick your perfect color

Use hex color codes to choose exactly the color you want for your font, text highlight, and more.

Shows Custom colors

Here's what's new in Version 2002 (Build 12527.20194).

Help protect data in your group

The Sensitivity label you choose when creating a group is applied to group email, documents, and team sites.

Shows senstivity labels

See what's new in the August update, version Version 1908 (Build 11929.20254).

Insert icons page with "Cake" in the search box and 4 different cake icons displayed

Search and enjoy

We've added Search to Insert Icons to make it easy to find the icon you want. And when you're selecting, the Insert button tells you how many you've picked.

New in: Word Excel PowerPoint Outlook


See your messages in a different light

Use the Sun/Moon button to switch between light and dark backgrounds in the reading pane. *Requires Black theme.


Reading pane in dark mode with arrow pointing to the sun/moon button

Read on to see what's new in the June update, version Version 1906 (Build 11727.20230).

More icons to match your mood

We've added over 300 new icons. Find them at Insert > Icons.


A selection of theater icons

Let me draw it out

Scribble on top of pictures or add a Drawing Canvas to send your thoughts with ink.

New in: Outlook


Email message with Drawing in Outlook written in sparkly ink

We've updated the Outlook experience for you

A simplified experience, previously available for preview with Coming Soon, designed to help you focus on what matters most.

New in: Outlook


The new look of the ribbon and message window

A simplified ribbon that's customizable, too

Enjoy a streamlined, single row of the most frequently used buttons. Easily switch between classic and Simplified views, and pin/unpin commands.

New in: Outlook

Learn more

The ribbon in Outlook now has fewer buttons

Relaxed or tight, you choose

Tighter Spacing lets you decide if you want more space between items, or a tighter layout to see more.

New in: Outlook

Current View button with Use Tighter Spacing selected

See what's new in the May update, version Version 1905 (Build 11629.20196).

Bring your LinkedIn network to Outlook

Connect your LinkedIn account to Outlook to see your professional connections in your Inbox.


Contact card with LinkedIn information

Pick your favorite action

Don't use Flag and Delete? How about Archive or Mark as Read? Customize the quick action menu with the commands you use most.

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See what's new in the January update, Version 1901 (Build 11231.20174).

They'll see what you meme

When text or static images just won't do, use an animated GIF to make your point.


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All your encryption options in one place

Manage the security of your email messages by setting the appropriate level of permission using Options > Encrypt.


Encrypt button and drop down list of associated options

See what's new in Version 18.12 (11126.20188).

Build in time between back-to-back meetings

Give attendees time to catch their breath or travel between locations by setting meetings to end 5-10 minutes early by default.


Calendar options dialog box with End appointments and meetings early check box selected

See what's new in the November update, Version 18.11 (11029.20079).

Zoom and stick

Instead of adjusting Zoom each time, you read a message, choose a default setting to use for all your messages.


Message on the left and Zoom tools on the right

Reserving a room just got easier

Look for a conference room using more than one room list — and switch lists without losing room you've selected.

Draft meeting invite on the left and Room finder pane on the right

See what's new in the October update, Version 18.10 (11001.20074).

People Suggestions in Schedule Assistant

See recommendations for attendees to add when you schedule a meeting. No more switching back and forth between the Scheduling Assistant and the To line.


Schedule Assistant in the background and people suggestions in the foreground

Stop seeing reminders for past events

You can set your calendar to automatically dismiss reminders for events after they've ended.


Advanced tab in the Options dialog box, with Reminders section displayed

See what's new in the September update Version 1809 (Build 10827.20138).

Inbox with Coming Soon pane on the right side of the screen

See what's coming soon

Try out new user experiences before they are released broadly and let us know what you think.


Updated visuals on the ribbon for Word, Excel, PowerPoint, and Outlook

Your ribbon icons have a new look

Don't worry, everything works the same. Plus all of the icons look great on screens of all sizes.


See what's new in the August 2018 feature update, Version 1808 (Build 10730.20088).

Meeting invite showing setting that enables the ability to prevent it from being forwarded

Turn off forwarding for a meeting

Prevent attendees from forwarding your meetings to others. Just go to the ribbon and click Response Options.


See what's new and improved in the June 2018 feature update, Version 1806 (Build 10228.20080).

Computer screen with document on the left and Accessibility visual with a check mark on the right

One-click fixes for accessibility issues

The Accessibility Checker is better than ever with updated support for international standards and handy recommendations to make your documents more accessible.


Invite Others dialog box in the background and mail to invitee in the foreground

The more the merrier

Invite others to join a group by sharing a URL or sending an email with an embedded link.

Slide with examples of SVG filters

Add visual impact

Bring visual interest to your documents, worksheets, and presentations by inserting Scalable Vector Graphics (SVG) that have filters applied to them.


See what's new and improved in the May 2018 feature update, Version 1805 (Build 9330.2087).

Hands-free typing

Why type when you can use your voice to write email messages? Just dictate!


Threeapp windows showing a document, a presentation, and an email message and a microsphone icon near of them

View three time zones

Need to schedule a meeting across time zones? Add multiple time zones to your calendar to easily see everyone's availability and pick a time that works for all.


Calendar with 3 time zones on the left side and meetings on the right side

Calendar sharing made easy

We heard you! Sharing your calendars is simpler, and calendars shared from Outlook Desktop are now also available in Outlook Mobile. Stay productive and remain timely in the office and on the go!


Drop-down list of calendars that can be shared

See what's new and improved in the April 2018 feature update, Version 1804 (Build 9226.2114).

Read Aloud icon on the left and a message with highlighted text

Listen to your emails

When multitasking is in order, let Outlook read your email messages aloud. Now you can keep up with your email while doing other tasks, too.


Mark messages as read when deleted check box in Outlook OPtions dialog box

Mark emails as read when deleting

If your Deleted Items folder includes unread items, there's now a quick fix to make sure all deleted messages are marked as read.


Word document with Reminder dialog box on top of it

Never miss a reminder

Set your reminders to pop up over the windows you're working in. If you prefer something more subtle, Outlook will flash in the taskbar to get your attention.


See what's new and improved in the March 2018 feature update, Version 1803 (Build 9126.xxxx).

Create a group with fewer clicks

Creating a group is easier than ever. Just provide the basic information and we'll take care of the rest.


Inbox in the background and Create Group dialog box in the foreground

Email sorting made easy

Not using Focused Inbox? We've brought back sorting options and the Unread filter above the message list.


List of filters available to sort messages

Know who you'll be meeting with

See people's responses to a meeting request, even if you aren't the meeting organizer.

Meeting with responses to invite from all attendees

Latest updates for Mac

Here's what's new in Version 16.44.20121301, the December update.

Click directly on a flagged term to get Editor suggestions.

One-click Writing Suggestions

Apply writing suggestions with a single click. Editor corrects spelling and grammar and gives you ideas for refining your writing.

Want new features first?

Become an Office Insider and get early access to the latest Office innovations. We're continuously hard at work on exclusive monthly upgrades and new features for Microsoft 365 subscribers.


Previous releases

Discover the new Outlook

Check out the new experience across Mail, Calendar, People, and Search. It’s got improved performance, simplicity, and long-awaited new features.

Shows Outlook message

Quick Action at Your Fingertips

Actionable Messages allow you take quick actions like approving, filling a survey, right within your email.

From Outlook to OneNote in just one click

With the click of a button you can save your Outlook messages and meeting notes to a OneNote notebook. Use it as an archive or as a convenient place to stash your stuff.

Share attachments from your cloud files

With the click of a button you can save your Outlook messages and meeting notes to a OneNote notebook. Use it as an archive or as a convenient place to stash your stuff.


Key details for your contacts

Select a contact's name in a message or calendar event to see their photo, phone number, email, org chart, and more.


Latest updates for iOS

Read on to see what's new in version 2.43.20110606, the November update.

See a Snippet of Your Day

iOS 14 is out, and Outlook is ready. We’ve got new Calendar widgets that you can add directly to your home screen.

Set Outlook as Your Default Email app with iOS and iPadOS 14

When iOS and iPadOS 14 are available and you update your OS, you can choose Outlook as your default email app. 

Stay on Top of What’s Important to You at a Glance on your Apple Watch

WatchOS 7 enables Outlook to introduce new complication improvements for mail and calendar. This way, not only can you choose from either or both mail or calendar complications, but the calendar complication will now include an indication of your free or busy status based on the color you’ve chosen for your Outlook Calendar color. The mail complication will also display how many unread messages you have in your Outlook Focused Inbox.

Use Voice Commands Send a Quick Message

Tap the microphone in the search bar and say “Send an email to Lynn that I’m running late” and Outlook Mobile will place you a tap away from sending an email message. Available for eligible accounts in English in the United States.

Use Voice Commands to Send a Quick Invite in Outlook

Tap the microphone in the search bar and say "Set up time with Perry on Thursday” and Outlook Mobile will place you a tap away from sending a meeting invite. Available for eligible accounts in English in the United States. 

Want new features first?

Become an Office Insider to get early access to the latest Office innovations.


Previous releases

Read on to see what's new in version 2.42.20100803, the October update.

Handwritten text converted automatically on iPad

With iPadOS 14 and Apple Pencil, Outlook users will be able to hand write their emails and their handwritten message will be converted to text automatically with Scribble.

Book a Workspace in Outlook

Like how you'd book a conference room, you can now book a workspace in Outlook. See the availability of workspaces in your building and book a seat.

Open multiple windows in Outlook

Open Multiple Outlook Windows on iPad

With iOS 14 you can use Apple’s Multitasking feature to open two apps at the same time. This means that you can open Outlook and Edge to copy and drag text and links to your email, helping you create and send compelling and informative emails. Microsoft introduces the ability to drag and drop files and photos into Outlook. For example you can open your Photos app at the same time as Outlook for iOS on iPad to drag and drop a selection of pictures as email attachments, such as receipts to be emailed to your expense management solution.

Read on to see what's new in version 2.40.20080300, the April update.

Shows mail options

Create tasks from email

You can now create tasks in Outlook! To follow up on an email, just create a task from it. To add due dates and reminders, use the To Do app.

Shows the new placement of compose button

Compose button has moved

The button to start composing a new email and creating a new event has moved from the top right of the screen to the bottom right, and is a floating button

Shows Apple watch screen

Outlook has a New look on the Apple Watch

Check out our vibrant Outlook blue on our re-designed Apple Watch app homepage!

Get from email to a meeting faster!

Outlook now suggests that you create a meeting or send availability when we detect emails related to scheduling.

Online meetings go beyond Skype and Teams

Now you can create and join meetings from the third party provider your company uses, like BlueJeans, WebEx, and Zoom. Once this feature is enabled by your administrator you'll see an option to add the online meeting information when creating an event.

Read on to see what's new in version 2.36.20040600, the April update.

Shows Outlook search with typos

Search gets spelling options

Typos and spelling errors won’t slow you down! Outlook suggests an alternative keyword so you can find the information you're looking for without having to re-enter your query, typo free.

Latest updates for Android

See what's new in 16.0.12730.20182, the April update.

Show's Outlook inbox

See what’s next

Outlook now shows you what meeting in your calendar is coming up. You'll see it at the top of your inbox 30 minutes before the event starts.

Want new features first?

Become an Office Insider and you'll be first in line to see new features and tell us what you think.


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