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Cloud storage

Where to store files

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In Microsoft 365, you can store your work in either OneDrive for Business or on SharePoint sites. Each person in your organization has their own OneDrive for Business library to store personal work files. When you create and save files to a OneDrive folder, they sync to the cloud so you can access them from anywhere—a web browser, computer, or mobile device. For shared file storage and team collaboration, use a SharePoint site. SharePoint sites also sync to the cloud for easy access from anywhere.

Store or share files with OneDrive

  1. On your computer, use File Explorer to open OneDrive. Or, from Office 365, open OneDrive from the app launcher.

  2. View and upload personal files, or share documents or folders by clicking Share and then either inviting others to view the documents or sending them a link. Learn more.

Collaborate with a SharePoint site

  1. From Office 365, open SharePoint from the app launcher, and then select the Team Site.

  2. Add files to the default Documents location, or create more document locations, called Libraries.

You can customize your SharePoint site by creating subsites for specific projects, teams, or customers. You can also add your company name, logo, and look and feel, turning the site into a business intranet. Learn more.

See also

Upload files to a library

One of the benefits of Microsoft 365 is having access to your work files from anywhere on any device. Microsoft 365 gives you two ways to store your work in the cloud: OneDrive for Business and SharePoint sites.

Let's take a look at OneDrive first. When you work in an Office app, save files to the OneDrive folder much like you save files to a folder on your computer.

When you save files here, they sync to the cloud and you can get to them from anywhere, including a web browser or a phone. You can get to OneDrive on your computer by opening File Explorer. Or get to the same files online in Microsoft 365 by choosing OneDrive. With OneDrive, no one else can see your files unless you share them. You can share individual files, or a folder with multiple files.

Another way to store work files in the cloud is to put them on a SharePoint site. In Microsoft 365, choose SharePoint. Then your site. When you store files in SharePoint, your team or even the entire office can see or update the files.

Like OneDrive, you can get to your files from here, or a phone with the SharePoint mobile app, or your computer if you synced files there. Unlike OneDrive, you can customize a SharePoint site by adding pages, apps, and a company logo and turn it into your own intranet.

If you create a Group or a Team in Microsoft 365, a SharePoint site is included. Use this site for short-term projects or when working with clients to share and collaborate on files.

Learn what else you can do with OneDrive and SharePoint in Microsoft 365.

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