Symptoms
You receive the following error message when you close the Revenue Recognition Entry Distribution dialog box in Project Accounting in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains:
The following errors were found while validating distributions: Line(s) contain errors.
Cause
This issue may occur if one of the following conditions is true:
-
The posting account that is being used for the distribution account is not valid.
-
The Closed to Billings check box is selected in any one of the following dialog boxes:
-
Project Maintenance
-
Contract Maintenance
-
PA Customer Options
-
-
A cost category that is assigned to the project is marked as "inactive."
Resolution
To resolve this issue, use one of the following methods as appropriate.
Method 1: Verify that all the posting accounts that are set up for the project are valid
-
On the Cards menu, click Project, and then click Project.
-
Type your project ID in the Project No. box, click File, and then click Print.
-
In the Project Print Options box, click Budget, and then click Accounts.
-
Click Print to print the Project Budget List report.
-
Review the report. If either "!!!" or "***" appears next to an account, this account is not valid. You will have to correct the account. After you correct the account, enter the revenue recognition transaction again.
Method 2: Clear the Closed to Billings check box
-
On the Cards menu, point to Project, and then click Project.
-
In the Project No. box, type your project ID.
-
Click to clear the Closed to Billings check box, and then click Save.
-
On the Cards menu, point to Project, and then click Contract.
-
In the Customer ID box, type your customer ID.
-
In the Contract ID box, type your contract ID.
-
Click to clear the Closed to Billings check box, and then click Save.
-
On the Cards menu, point to Sales, click Customer, and then type your customer ID in the Customer ID box.
-
Click Project, and then click to clear the Closed to Billings check box.
-
Click OK, and then click Save in the Customer Maintenance dialog box.
Method 3: Clear the Inactive check box for the cost category that is assigned to the project
-
On the Cards menu, point to Project, and then click Cost Category.
-
In the Cost Category ID box, type the cost category that is assigned to the project.
-
Click to clear the Inactive check box, and then click Save.
Note If multiple cost categories are assigned to the project, follow these steps for all the cost categories.
