Error message when you close the "Revenue Recognition Entry Distribution" dialog box in Project Accounting in Microsoft Dynamics GP and in Microsoft Great Plains: Line(s) contain errors

This article provides help to solve an error that occurs when you close the "Revenue Recognition Entry Distribution" dialog box in Project Accounting.

Applies to:   Microsoft Dynamics GP
Original KB number:   910123

Symptoms

You receive the following error message when you close the Revenue Recognition Entry Distribution dialog box in Project Accounting in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains:

The following errors were found while validating distributions: Line(s) contain errors.

Cause

This issue may occur if one of the following conditions is true:

• The posting account that is being used for the distribution account is not valid.
• The Closed to Billings check box is selected in any one of the following dialog boxes:
  • Project Maintenance
  • Contract Maintenance
  • PA Customer Options
• A cost category that is assigned to the project is marked as "inactive."

To resolve this issue, use one of the following methods as appropriate.

Resolution 1: Verify that all the posting accounts that are set up for the project are valid

1. On the Cards menu, click Project, and then click Project.
2. Type your project ID in the Project No. box, click File, and then click Print.
3. In the Project Print Options box, click Budget, and then click Accounts.
4. Click Print to print the Project Budget List report.
5. Review the report. If either "!!!" or "***" appears next to an account, this account is not valid. You will have to correct the account. After you correct the account, enter the revenue recognition transaction again.

Resolution 2: Clear the Closed to Billings check box

1. On the Cards menu, point to Project, and then click Project.
2. In the Project No. box, type your project ID.
3. Click to clear the Closed to Billings check box, and then click Save.
4. On the Cards menu, point to Project, and then click Contract.
5. In the Customer ID box, type your customer ID.
6. In the Contract ID box, type your contract ID.
7. Click to clear the Closed to Billings check box, and then click Save.
8. On the Cards menu, point to Sales, click Customer, and then type your customer ID in the Customer ID box.
9. Click Project, and then click to clear the Closed to Billings check box.
10. Click OK, and then click Save in the Customer Maintenance dialog box.

Resolution 3: Clear the Inactive check box for the cost category that is assigned to the project

1. On the Cards menu, point to Project, and then click Cost Category.
2. In the Cost Category ID box, type the cost category that is assigned to the project.
3. Click to clear the Inactive check box, and then click Save.