How the accounts and subaccounts used to post the scheduled billing transactions and the scheduled revenue transactions are determined in Flexible Billing in Microsoft Dynamics SL

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This article describes how the accounts and subaccounts that are used to post the scheduled billing transactions and the scheduled revenue transactions are determined in Flexible Billing in Microsoft Dynamics SL and in Microsoft Business Solutions - Solomon.

Applies to:   Microsoft Dynamics SL 2011
Original KB number:   918989

Scheduled billing transactions

The following describes how the account and subaccount are determined for the debit and credit transactions that are created when invoices are created.

  1. The debit for a scheduled billing transaction is posted to the default accounts receivable account and subaccount. The default accounts receivable account and subaccount are assigned to the customer in the Customer Maintenance (08.260.00) screen. To determine which accounts receivable account and subaccount are assigned to the customer, follow these steps:

    1. In the Modules menu, click Accounts Receivable.

    2. In the Accounts Receivable pane, click Customer Maintenance under Maintenance.

    3. In the Customer ID box, type the appropriate customer ID, and then click the Defaults tab.

      Note

      In the GL Accounts area, the value that appears in the accounts receivable Account box is the default accounts receivable account that is assigned to the customer. The value that appears in the Subaccount box is the default subaccount that is assigned to the customer.

  2. The credit for a scheduled billing transaction is posted to the account and subaccount that are defined in the billing rule. The billing rule is associated with the account category that you specified when you created the billing schedule. To determine which account and subaccount are associated with the account category that is defined in the billing rule, follow these steps:

    1. In the Flexible Billings pane, click Billing Rules Maint under Maintenance.

    2. In the Billing Rule box, type the billing rule ID that is associated with the project that you specified in the billing schedule.

    3. In the Rules for Invoice Posting area, locate the row for the account category that you specified in the billing schedule.

      Note

      On that row, the value in the Primary GL Account box is the account that the credit for the scheduled billing transactions will post to. The value in the Primary GL Subaccount box is the subaccount that the credit for the scheduled billing transactions will post to.

Scheduled revenue transactions

The following describes how the account and subaccount are determined for debit and credit transactions. The debit and credit transactions are created by a scheduled revenue transaction.

  1. The debit for a scheduled revenue transaction is posted to the account and subaccount that are defined in the billing rule. The billing rule is associated with the account category that you specified when you created the revenue schedule. To determine which account and subaccount are associated with the account category that is defined in the billing rule, follow these steps:

    1. In the Flexible Billings pane, click Billing Rules Maint under Maintenance.

    2. In the Billing Rule box, type the billing rule ID that is associated with the project that you specified in the revenue schedule.

    3. In the Rules for Invoice Posting area, locate the row for the appropriate account category.

      Note

      On that row, the value in the Primary GL Account box is the account that the debit for the scheduled revenue transactions will post to. The value in the Primary GL Subaccount box is the subaccount that the credit for the scheduled revenue transactions will post to.

  2. The credit for a scheduled revenue transaction is posted to the account and subaccount that are defined in the revenue schedule. To determine the account and subaccount that are defined in the revenue schedule, follow these steps:

    1. In the Flexible Billings pane, click Scheduled Billings and Revenue Entry under Maintenance.

    2. In the Project box, type the appropriate project ID.

    3. In the Schedule Number box, type the appropriate schedule number.

    4. Click the Revenue Schedule tab.

      Note

      The value in the GL Account box is the account that the credit for the scheduled revenue transactions will post to. This applies to each line that you defined a post date for. The value in the GL Subaccount box is the subaccount that the credit for the scheduled revenue transactions will post to.