How to add the vendor ship-to address from the Purchasing Vendor Detail Entry window to the POP Purchase Order Blank Form in Microsoft Dynamics GP

INTRODUCTION

This article describes how to add the vendor ship-to address from the Purchasing Vendor Detail Entry window to the POP Purchase Order Blank Form in Microsoft Dynamics GP 9.0 or in Microsoft Business Solutions - Great Plains 8.0.

MORE INFORMATION

To add the vendor ship-to address from the Purchasing Vendor Detail Entry window to the POP Purchase Order Blank Form, follow these steps.

Step 1: Back up the report and open the report

1.

If the existing Microsoft Dynamics GP reports have been modified, back up the Reports.dic file. To locate the Reports.dic file, follow these steps:

a.	On the Tools menu, point to Setup , point to System , and then click Edit Launch File .
b.	If you are prompted to enter the system password, type the password, and then click OK .
c.	Use one of the following steps, depending on which version is installed: • In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP in the Edit Launch File window. • In Microsoft Business Solutions - Great Plains 8.0, click Great Plains in the Edit Launch File window.
d.	Note the path that is displayed in the Reports box.
e.	Click OK to close the Edit Launch File window.

2.

On the Tools menu, point to Customize , and then click Report Writer .

3.

Use one of the following steps, depending on which version is installed:

• In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP in the Product list, and then click OK .
• In Microsoft Business Solutions - Great Plains 8.0, click Great Plains in the Product list, and then click OK .

4.

Click Reports .

5.

In the Report Writer window, click POP Purchase Order Blank Form in the Original Reports list, and then click Insert .

6.

In the Modified Reports list, click POP Purchase Order Blank Form , and then click Open .

Step 2: Modify the report

1.	In the Report Definition window, click Layout .
2.	In the Toolbox window, click Calculated Fields in the Resources list.
3.	Click sShipToAddress1 , and then click Open .
4.	In the Calculated Expressions field, select POP_PrintDocList_TEMP.Address1 , and then click Remove .
5.	Click Fields .
6.	In the Resources list, click Purchase Order Work .
7.	In the Field list, click Address 1 , and then click Add .
8.	Repeat steps 4 through 7 in this section. In step 4, replace POP_PrintDocList_TEMP.Address1 with POP_PrintDocList_TEMP_Address2 . In step 7, replace Address 1 with Address 2 .
9.	Repeat steps 4 through 7 in this section. In step 4, replace POP_PrintDocList_TEMP.Address1 with POP_PrintDocList_TEMP_City . In step 7, replace Address 1 with City .
10.	Repeat steps 4 through 7 in this section. In step 4, replace POP_PrintDocList_TEMP.Address1 with POP_PrintDocList_TEMP_State . In step 7, replace Address 1 with State .
11.	Repeat steps 4 through 7 in this section. In step 4, replace POP_PrintDocList_TEMP.Address1 with POP_PrintDocList_TEMP_Zip Code . In step 7, replace Address 1 with Zip Code .
12.	Click OK .
13.	Repeat steps 2 through 9 in this section. In step 3, replace sShipToAddress1 with sShipToAddress2 .
14.	Repeat steps 2 through 9 in this section. In step 3, replace sShipToAddress1 with sShipToAddress3 .

Step 3: Save the modified report and exit Report Writer

1.	Click the Close button to close the Report Layout window.
2.	When you receive the following message, click Save : Do you want to save the changes to this report layout?
3.	Click OK to close the Report Definition window.
4.	Use one of the following steps, depending on which version is installed: • In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP on the File menu. • In Microsoft Business Solutions - Great Plains 8.0, click Microsoft Business Solutions - Great Plains on the File menu.

Step 4: Assign security permissions to the modified report

To assign security permissions to the modified report, use one of the following methods.

Method 1: Use the Advanced Security tool

1.	On the Tools menu, point to Setup , point to System , and then click Advanced Security .
2.	If you are prompted, type the system password in the Please Enter Password box, and then click OK .
3.	In the Advanced Security window, click View , and then click By Alternate, Modified and Custom .
4.	Use one of the following steps, depending on which version is installed: • In Microsoft Dynamics GP 9.0, expand Microsoft Dynamics GP . • In Microsoft Business Solutions - Great Plains 8.0, expand Great Plains .
5.	Expand Reports , expand Purchasing , and then expand POP Purchase Order Blank Form .
6.	Use one of the following steps, depending on which version is installed: • In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP (Modified) . • In Microsoft Business Solutions - Great Plains 8.0, click Great Plains (Modified) .
7.	Click Apply , and then click OK . Note By default, when you start the Advanced Security tool, the current user and the current company are selected. Any changes that you make affect the current user and the current company. However, you can select additional users in the Users area of the Advanced Security window. You can select additional companies in the Company Name area of the Advanced Security window.

Method 2: Use the Standard Security tool

1.	On the Tools menu, point to Setup , point to System , and then click Security .
2.	If you are prompted, type the system password in the Please Enter Password box, and then click OK .
3.	In the User ID list, click the ID of the user who you want to have access to the modified report.
4.	In the Type list, click Modified Reports .
5.	In the Series list, click Purchasing .
6.	In the Access List box, double-click POP Purchase Order Blank Form , and then click OK . Note An asterisk (*) appears next to the report name.

REFERENCES

For more information about the ship-to address, click the following article number to view the article in the Microsoft Knowledge Base:

887113How the ship-to addresses for purchase orders work in Microsoft Dynamics GP

APPLIES TO

•	Microsoft Dynamics GP 9.0
•	Microsoft Business Solutions–Great Plains 8.0
•	Purchase Order Processing
•	Report Writer