Post a batch of vouchers created from the Subcontract Payment Review and Approval (CN.PRA.00) screen to a prior period

  • Article

This article describes how to post a voucher batch that you created from the Subcontract Payment Review and Approval (CN.PRA.00) screen in the Contract Management module to a prior period in Microsoft Business Solutions-Solomon and in Microsoft Dynamics SL.

Applies to:   Microsoft Dynamics SL 2011
Original KB number:   915740

Introduction

Vouchers that you create from the Subcontract Payment Review and Approval (CN.PRA.00) screen are posted based on one of the following time periods:

  • The current time period in the Accounts Payable module.
  • The current time period in the Project Controller module.

Note

The time period that the vouchers are posted depends on which time period is the later time period. A voucher batch is automatically released unless the user does not have the appropriate the rights to the Release AP Batches (03.400.00) screen.

Post a voucher batch to a prior period

To post a voucher batch to a prior period, change the time period for which the voucher batch is posted in Accounts Payable before you release the voucher batch. To do this, follow these steps:

  1. Remove the rights for the user who will approve the subcontract payment to release voucher batches in Accounts Payable. To do this, follow these steps:

    1. On the Utility menu, click Access Rights.

    2. In the Group/User ID box, type the appropriate user ID.

    3. In the Company ID box, type the appropriate company ID or click to select the All Companies check box.

    4. In the Detail section, type 03.400.00 in the Screen/Report Number box.

    5. Press TAB.

    6. Click to select the 03.400.00 line, and then click Delete.

    7. Save, and then close the Access Rights Maintenance (95.270.00) screen.

      Note

      The steps to remove a group-level right resemble the steps that are outlined in step 1.

  2. Run the Subcontract Payment Review and Approval process in the Subcontract Payment Review & Approval (CN.PRA.00) screen as the appropriate user who you set up in step 1. To do this, follow these steps:

    1. Open Dynamics SL, and then log on to Dynamics SL as the user who you modified in step 1.

    2. In the Modules list, click Contract Management.

    3. In the Contract Management pane, click Subcontract Payment Review and Approval under Processes.

    4. On the Subcontract Payment review and Approval screen, click the Entire Company option.

    5. For each Subcontract Payment Request that you want to approve, select Approved in the Status box. Then, click Begin Processing.

    6. Click OK when you receive the following message after the approval process runs:

      System Message 6812 You do not have proper access rights for this screen.

      Note

      The user will receive a message that a voucher batch in Accounts Payable was created. The voucher batch will be in a balanced status. Note the voucher batch number.

  3. Exit Microsoft Dynamics SL, and then log on as a user who has rights to the release voucher batches in Accounts Payable.

  4. In the Voucher and Adjustment (03.400.00) screen, change the time period to post for the voucher batch that you created in step 2. To do this, follow these steps:

    1. In the Module list, click Accounts Payable.
    2. In the Accounts Payable pane, click Voucher and Adjustment Entry under Input.
    3. In the Number box, type the voucher batch number that you noted in step 2f.
    4. In the Per to Post box, type the appropriate prior period.
    5. Click Save, and then select Release Now in the Handling box.
    6. Click Finish.
    7. After the process finishes, close the Voucher and Adjustment Entry (03.010.00) screen.