How to print the "Short Description" field for an item on the "POP Purchase Order Blank Form" in Microsoft Dynamics GP

INTRODUCTION

This article describes how to print the Short Description field for an item on the POP Purchase Order Blank Form in Microsoft Dynamics GP.

MORE INFORMATION

To print the Short Description field for an item on the POP Purchase Order Blank Form, follow these steps.

 

Step 1: Back up and then open the report

1.

Back up the Reports.dic file if you have any modified Microsoft Dynamics GP reports. To locate the Reports.dic file, follow these steps:

a.

On the Tools menu, point to Setup , point to System , and then click Edit Launch File .

b.

If you are prompted for the password, type the system password.

c.

Use the appropriate step:

• In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP in the Edit Launch File window.
• In Microsoft Business Solutions - Great Plains 8.0, click Great Plains in the Edit Launch File window.



d.

Note the path that appears in the Reports box.

e.

Click OK to close the Edit Launch File window.

2.

On the Tools menu, point to Customize , and then click Report Writer .

3.

Use the appropriate step:

• In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP in the Product list, and then click OK .
• In Microsoft Business Solutions - Great Plains 8.0, click Great Plains in the Product list, and then click OK .



Step 2: Create the table relationship

1.

In Report Writer, click Tables on the toolbar, and then click Tables .

2.

Click popPOLineRollupTemp , and then click Open .

3.

Click the Relationships button.

4.

Click New .

5.

Click the ellipsis button (...), click Item Master , and then click OK .

6.

Click the Secondary Table Key list, and then click IV_Item_MSTR_Key1 .

7.

In the Relationship area, match the Item Number field to the Item Number field.

8.

Click OK , and then close all windows.

Step 3: Add the Short Description field to the report

1.

Click Reports to open Report Writer.

2.

In the Original Reports list, click POP Purchase Order Blank Form , and then click Insert .

3.

In the Modified Reports list, click POP Purchase Order Blank Form , and then click Open .

4.

In the Report Definition window, click Tables .

5.

Click Purchase Order Line Rollup Temp , and then click New .

6.

Click Item Master , click OK , and then click Close .

7.

In the Report Definition window, click Layout .

8.

In the Toolbox window, click Item Master .

9.

Drag the Item Short Name field into the H4 section of the report.

10.

Close the report layout.

11.

When you are prompted to save your changes, click Save .

Step 4: Exit Report Writer

1.

In the Report Definition window, click OK .

2.

On the File menu, click Microsoft Dynamics GP or Microsoft Business Solutions - Great Plains .

Step 5: Grant security to the modified report

Method 1: By using Advanced Security

1.

On the Tools menu, point to Setup , point to System , and then click Advanced Security . Type the system password if you are prompted.

2.

Click View , and then click by Alternate, Modified and Custom .

3.

Use the appropriate step:

• In Microsoft Dynamics GP 9.0, expand Microsoft Dynamics GP .
• In Microsoft Business Solutions - Great Plains 8.0, expand Great Plains .



4.

Expand the following nodes:

Reports
Purchasing
POP Purchase Order Blank Form



5.

Use the appropriate step:

• In Microsoft Dynamics GP 9.0, click Microsoft Dynamics GP (Modified) .
• In Microsoft Business Solutions - Great Plains 8.0, click Great Plains (Modified) .



6.

Click Apply , and then click OK .

Note By default, when you start the Advanced Security tool, the current user and the current company are selected. Any changes that you make are for the current user and for the current company. However, you can select additional users and companies in the Company area and in the User area of the Advanced Security window.

Method 2: By using standard Microsoft Dynamics GP security

1.

On the Tools menu, point to Setup , point to System , and then click Security . If you are prompted, type the system password.

2.

In the User ID list, click the user ID for the user to whom you want to grant access.

3.

In the Type list, click Modified Reports .

4.

In the Series list, click Purchasing .

5.

In the Access List box, double-click POP Purchase Order Blank Form , and then click OK .

Note An asterisk appears next to the report name.

APPLIES TO

Microsoft Dynamics GP 9.0

Microsoft Business Solutions–Great Plains 8.0

Purchase Order Processing

Report Writer

DISCLAIMER 

MICROSOFT AND/OR ITS SUPPLIERS MAKE NO REPRESENTATIONS OR WARRANTIES ABOUT THE SUITABILITY, THE RELIABILITY OR THE ACCURACY OF THE INFORMATION THAT IS CONTAINED IN THE DOCUMENTS AND THE RELATED GRAPHICS PUBLISHED ON THIS WEB SITE (THE “MATERIALS”) FOR ANY PURPOSE. 

THE MATERIALS MAY INCLUDE TECHNICAL INACCURACIES OR TYPOGRAPHICAL ERRORS AND MAY BE REVISED AT ANY TIME WITHOUT NOTICE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, MICROSOFT AND/OR ITS SUPPLIERS DISCLAIM AND EXCLUDE ALL REPRESENTATIONS, WARRANTIES, AND CONDITIONS WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO REPRESENTATIONS, WARRANTIES, OR CONDITIONS OF TITLE, NON-INFRINGEMENT, SATISFACTORY CONDITION OR QUALITY, MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE MATERIALS. 

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