KB - Applying Multicurrency documents in Receivables Management in Dynamics GP

ISSUE:

When I key a cash receipt (in USD) and click on the Apply button, the invoice I need to apply to (in EUR) is not listed.  (My functional currency ID is GBP.)  Why isn't the invoice listed in the other originating currency ID? 

 

CAUSE:

You must apply a multicurrency transaction to documents that are in the same originating currency ID or the functional currency ID

CASH RECEIPT IN:

INVOICE IN:

IS APPLY ALLOWED?

Functional - GBP

Functional - GBP

YES - on the fly

Functional - GBP

Originating - USD

YES*  (Two step process)

Originating - USD

Functional - GBP

YES*  (Two step process)

Originating - USD

Same originating - USD

YES - on the fly

Originating - USD

Different Originating - EUR

NO

 

*How you access the 'apply sales documents' window will also matter: 

• IN PROCESS/APPLY ON THE FLY:  In the Cash Receipts entry window, if you click on the APPLY button, you will only be able to apply to documents in the SAME originating currency ID as the cash receipt is in.   

• TWO STEP PROCESS:  If you post the Cash receipt first (leaving it unapplied), and then navigate to Transactions | Sales | Apply Sales Documents window, you can apply the cash receipt to invoices that are in the SAME originating currency ID as the cash receipt, or invoices in the FUNCTIONAL currency ID.  

 

RESOLUTION:

You would not be able to apply a cash receipt in in originating currency ID, to an invoice that is not in the same originating currency ID or the functional currency ID. 

To be able to apply them, one of the documents would need to be in the functional currency ID at least.  So you could void it and rekey it in the functional currency ID. 

 

 

 

 

 

The above applies to Microsoft Dynamics GP 2013 and later versions.  (when the company was required to have a functional currency ID set.) 

query words:  Rm, AR, apply, applied, posted, need to apply, MC, multi currency, multi-currency ,GP, payment

 

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