Required posting accounts to build the check file in Payroll in Microsoft Dynamics GP

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INTRODUCTION

This article lists the posting accounts that are required to build the check file in Payroll in Microsoft Dynamics GP. 

If these accounts do not exist in the Payroll Posting Accounts setup, you will get the critical error in the build check file report:

Posting account is not set up for deduction code.

Posting account is not set up for benefit expense. 

Posting account is not set up for benefit payable. 

Posting account is not set up for pay code.

Posting account is not set up for gross pay.

Posting account is not set up for federal tax withholding. 

Posting account is not set up for state tax withholding. 

Posting account is not set up for taxable benefit expense. 

Posting account is not set up for taxable benefit payable.

More Information

The build process looks for any "ALL ALL" posting accounts for all payroll account types, even if you do not use theseaccount types. Make sure that all the types that are listed in the following table exist.

Payroll Account Type

Department

Job

Code

Gross Pay (DR)

ALL

ALL

ALL

Federal Tax Withholding (CR)

ALL

ALL

FED

ALL

ALL

EFIC/S

ALL

ALL

EFIC/M

ALL

ALL

FICA/S

ALL

ALL

FICA/M

State Tax Withholding (CR)

ALL

ALL

ALL

Local Tax Withholding (CR)

ALL

ALL

ALL

Deduction Withholding (CR)

ALL

ALL

ALL

Employer's Tax Expense (DR)

ALL

ALL

FIC/SE

ALL

ALL

FIC/ME

ALL

ALL

FUTA

ALL

ALL

SUTA

Benefit Expense (DR)

ALL

ALL

ALL

Benefit Payable (CR)

ALL

ALL

ALL

Taxable Benefit Expense (DR)

ALL

ALL

ALL

Taxable Benefit Payable (CR)

ALL

ALL

ALL

SUTA Payable (CR)

ALL

ALL

ALL

FUTA Payable (CR)

ALL

ALL

FUTA

W/Comp Tax Expense (DR)

ALL

ALL

ALL

W/Comp Tax Payable (CR)

ALL

ALL

ALL

You can also try to run the "check links" process against the Account Master file in the Financial series.


Note These payroll account types should have a Job value and a Department value of ALL. This condition makes sure that no departments or jobs are missed or are added later. Even if a job and a department are set up for all the listed payroll account types, the generic "ALL ALL" types must also exist.

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