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Use folders to create read-only files for students or other team members

Share read-only files with your students by using the Class Materials folder in your General channel. This is a great way to share unchanging documents like syllabi, school rules, and reference materials with the class. You can also create your own read-only folders to restrict members' editing privileges in any team.

  1. Navigate to the General channel in your class team and select Files.

  2. Select Class Materials.

    class materials

  3. Use the New button to create new read-only files in the Class Materials folder. Use the Upload button to add files from OneDrive or your device.

    upload files

From now on, add any files you don't want students to edit to the Class Materials folder. You can add files to the folder from Teams or SharePoint -- your changes will stay in sync.

Create your own read-only folders

Creating read-only folders allows you to share files with members of a team you own while preventing them from editing the files.

  1. Navigate to a channel in the team where you plan to share files.

  2. Select the Files tab, then Open in SharePoint. SharePoint will open in your web browser and show you the file structure for your team.


  3. In SharePoint, select + New > Folder. Name your folder and select Create.

  4. Right-click on or select Show actions (the vertical three dots that appear when you select the folder) for the folder you just created and select Details.


  5. Select Manage access in the Details pane.

  6. Beneath Members, select the dropdown arrow and then Change to view only.

    manage access

From now on, add any files you don't want students or staff to edit to this folder. You can add files to the folder from Teams or SharePoint--your changes will sync back and forth.

Note: Moving or copying a read-only file to a folder without the same permissions means team members will be able to edit that copy of the document.

Learn more

Files in Microsoft Teams

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