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Microsoft Translator is a built-in feature in PowerPoint that allows you to add live subtitles to your presentation! Also reference Present with real-time, automatic captions or subtitles in PowerPoint for more information.

Note: The Presentation Translator add-in for PowerPoint has been retired and is no longer supported. If you're using PowerPoint for Microsoft 365 you already have this functionality built in.

Use Microsoft Translator in a PowerPoint presentation

Translator will require a user to have a microphone. Most microphones work but check out our recommended microphones for more options.

  1. Open your desired PowerPoint presentation.

  2. From the top ribbon, select Slide Show, then Start Subtitles

    Note:  First-time users will need to Accept the Terms of Use.

  3. From the dropdown bars, select the language you will be speaking in and the language that will display in subtitles.

  4. We recommend selecting the box next to Customize speech recognition to improve the performance of Microsoft Translator. 

  5. You may choose to configure your microphone from the Microphone dropdown menu or customize other settings in Additional Settings.

  6. Select Next to continue.


    Note: Depending on the length of your presentation, it may take several minutes for the artificial intelligence to run the setup. 

  7. A new slide will be inserted before your first slide that will display a QR code and instructions in the language you selected.

  8. If you would like your students to participate, ask them to open the Microsoft Translator app on their device and scan your presentation's QR code.

  9. As you speak into your microphone, a live transcript of your words will appear on the screen.

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