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Use a screen reader to work with the grid view in Project

Use a screen reader to work with the grid view in Project

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Project for the web with your keyboard and screen reader to open the grid view and work with tasks in that view. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • To learn more about screen readers, go to How screen readers work with Microsoft Office.

  • When you use Project for the web, we recommend that you use Edge as your web browser. Because Project for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Project for the web.

Add tasks and edit task details

You can add tasks, assign tasks to resources, add a duration to a task, and indent tasks under summary tasks in the grid view.

  1. In Project Home, navigate to the project you want to work with, and press Enter to open it. The focus moves to the grid view. To learn how to navigate Project Home, refer to Use a screen reader to explore and navigate Project.

    To learn how to create a new project in Project Home, refer to Use a screen reader to create a new project in Project.

  2. When you hear "Loading complete," press the Tab key until you hear: “Selected, Grid tab item.” If you hear "Not selected" instead, press Enter to open the Grid tab.

  3. To add a task, do one of the following:

    • If you are creating a new project, press the Tab key until you hear “Add new task, name,” and type a name for the task.

    • If you are adding more tasks to an existing project, press the Tab key until you hear the name of the first task, press the Down arrow key until you hear “Add new task, name,” and type a name for the task.

  4. To add a duration to the task, press the Tab key. You hear: “Add new task, duration.” Type the number of days the task is estimated to take. You can enter times that are shorter than one day too, for example, 0.5.

  5. To assign a resource to the task, press Shift+Tab to return to the Name column, and press Alt+I to open the task details view. Then press the Tab key until you hear "Add resource, not assigned," and press Enter.

  6. Type a resource name in the Enter text to search field, or press the Tab key and use the Down and Up arrow keys to find a resource in the team resources list. Press Enter to select a resource, and press Esc to close the selection dialog box.

    Note: You cannot assign resources to a summary task. If a task has assigned resources when it is made a summary task (in step 8), the resources are removed.

  7. Press Shift+Tab until you hear "Close pane, button," and press Enter to return the focus to the Grid tab.

  8. To indent the task under the previous task as a summary task, press Alt+M to open the More options menu, press the Down arrow key until you hear "Make subtask, menu item," and press Enter. The selected task becomes a subtask and the task above it becomes a summary task.

  9. To add more tasks, repeat steps 3 to 8.

To learn how to add dependencies between tasks in the timeline view, refer to Use a screen reader to work with the timeline view in Project.

See also

Use a screen reader to create a new project in Project

Use a screen reader to build a team in Project

Keyboard shortcuts in Project

Basic tasks using a screen reader with Project

Use a screen reader to explore and navigate Project

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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