How to automate PowerPoint by using Visual Basic in Office 2003, in Office XP Developer, and in Office 2000 Developer


This article describes how to automate Microsoft PowerPoint by using Microsoft Visual Basic in Microsoft Office 2003, in Microsoft Office XP Developer, and in Microsoft Office 2000 Developer.

More Information

By using automation in PowerPoint, you can programmatically print, display slides, and do most of the things you can do interactively. Follow these steps to build and run a Visual Basic automation example:
  1. Create a new Standard EXE project. Form1 is created by default.
  2. Add a CommandButton to the default form.
  3. From the Project menu, click References, and add Microsoft PowerPoint 8.0 Object Library and Microsoft Office 8.0 Object Library. For Office 2000, this is the 9.0 version of the Type Libraries. For Office 2002, this is the 10.0 version. For Microsoft Office 2003, this is the 11.0 version.
  4. Add the following to your form code window:
    Private Declare Sub Sleep Lib "kernel32" (ByVal dwMilliseconds As Long)

    Private Sub Command1_Click()
    ' Start PowerPoint.
    Dim ppApp As PowerPoint.Application
    Set ppApp = CreateObject("Powerpoint.Application")

    ' Make it visible.
    ppApp.Visible = True

    ' Add a new presentation.
    Dim ppPres As PowerPoint.Presentation
    Set ppPres = ppApp.Presentations.Add(msoTrue)

    ' Add a new slide.
    Dim ppSlide1 As PowerPoint.Slide
    Set ppSlide1 = ppPres.Slides.Add(1, ppLayoutText)

    ' Add some text.
    ppSlide1.Shapes(1).TextFrame.TextRange.Text = "My first slide"
    ppSlide1.Shapes(2).TextFrame.TextRange.Text = "Automating Powerpoint is easy" & vbCr & "Using Visual Basic is fun!"

    ' Add another slide, with a chart.
    Dim ppSlide2 As PowerPoint.Slide
    Set ppSlide2 = ppPres.Slides.Add(2, ppLayoutTextAndChart)

    ' Add some text.
    ppSlide2.Shapes(1).TextFrame.TextRange.Text = "Slide 2's topic"
    ppSlide2.Shapes(2).TextFrame.TextRange.Text = "You can create and use charts in your Powerpoint slides!"

    ' Add a chart in the same location as the old one.
    Dim cTop As Double
    Dim cWidth As Double
    Dim cHeight As Double
    Dim cLeft As Double
    With ppSlide2.Shapes(3)
    cTop = .Top
    cWidth = .Width
    cHeight = .Height
    cLeft = .Left
    End With
    ppSlide2.Shapes.AddOLEObject cLeft, cTop, cWidth, cHeight, "MSGraph.Chart"

    ' Add another slide, with an organization chart.
    Dim ppSlide3 As PowerPoint.Slide
    Set ppSlide3 = ppPres.Slides.Add(3, ppLayoutOrgchart)

    ' Add some text.

    ppSlide3.Shapes(1).TextFrame.TextRange.Text = "The rest is only limited by your Imagination"

    ' Add an Org Chart in the same location as the old one.
    With ppSlide3.Shapes(2)
    cTop = .Top
    cWidth = .Width
    cHeight = .Height
    cLeft = .Left
    End With
    ppSlide3.Shapes.AddOLEObject cLeft, cTop, cWidth, cHeight, "OrgPlusWOPX.4" 'OrgPlusWOPX.4
    ' is an object of the application Microsoft Organization Chart

    ' Setup slide show properties.
    With ppPres.Slides.Range.SlideShowTransition
    .EntryEffect = ppEffectRandom
    .AdvanceOnTime = msoTrue
    .AdvanceTime = 5 ' 5 seconds per slide
    End With

    ' Prepare and run the slide show.
    With ppPres.SlideShowSettings
    .ShowType = ppShowTypeKiosk
    .LoopUntilStopped = msoTrue

    .RangeType = ppShowAll
    .AdvanceMode = ppSlideShowUseSlideTimings
    End With

    ' Sleep so user can watch the show.
    Sleep (15000)

    ' Clean up.

    End Sub
  5. Run the project.


For more information about Office Automation, visit the Microsoft Office Development support Web site:

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