Print the reconcile report before you perform the reconcile procedure. To do this, follow these steps:
- Use one of the following methods, depending on the program that you are using.
Method 1: Microsoft Dynamics GP 10.0 and higher versions
On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Payroll, and then click Reconcile.
Method 2: Microsoft Dynamics GP 9.0 or Microsoft Business Solutions - Great Plains 8.0
On the Tools menu, point to Utilities, point to Payroll, and then click Reconcile.
- In the Reconcile Employee Information window, click the appropriate year in the Year list, click to select the Print Report check box, and then click Process.
Microsoft Dynamics GP 10.0 and Microsoft Dynamics GP 9.0In Microsoft Dynamics GP 10.0 and in Microsoft Dynamics GP 9.0, the reconcile process updates the Payroll Transaction History Header table (UPR30301) by using information in the Payroll Transaction History table (UPR30300). Before you run the reconcile procedure, you must delete the data in the UPR30301 table for each employee that you want to reconcile. The reconcile procedure does not update existing records in the UPR30301 table. However, if a record is missing, the reconcile procedure creates the missing record.
To delete records from the UPR30301 table for a specific employee, follow these steps:
- Start the Support Administrator Console, Microsoft SQL Query Analyzer, or SQL Server Management Studio. To do this, use one of the following methods depending on the program that you are using.
Method 1: For SQL Server Desktop EngineIf you are using SQL Server Desktop Engine (also known as MSDE 2000), start the Support Administrator Console. To do this, click Start, point to All Programs, point to Microsoft Administrator Console, and then click Support Administrator Console.
Method 2: For SQL Server 2000If you are using SQL Server 2000, start SQL Query Analyzer. To do this, click Start, point to All Programs, point to Microsoft SQL Server, and then click Query Analyzer.
Method 3: For SQL Server 2005If you are using SQL Server 2005, start SQL Server Management Studio. To do this, click Start, point to All Programs, point to Microsoft SQL Server 2005, and then click SQL Server Management Studio.
- Run the following statement against the company database:
delete UPR30301 where EMPLOYID = 'YY' and YEAR1 = 'ZZZZ'
Replace the placeholder YY with the employee ID, and replace the placeholder ZZZZ with the appropriate year.
Microsoft Business Solutions – Great Plains 8.0In Microsoft Business Solutions - Great Plains 8.0, the reconcile procedure does not update the Payroll Transaction History table (UPR30301). To correct this table, you must manually correct the information in the UPR30301 table. One method to correct the UPR30301 table is to run an update statement. For more information about how to correct the information in the UPR30301 table, contact your Partner or technical support.
For information about technical support for Microsoft Dynamics GP, visit the following Microsoft Web site: http://www.microsoft.com/dynamics/support/default.mspx
More information for Microsoft Dynamics GP and Microsoft Business Solutions - Great Plains 8.0The following table describes the fields and tables that are used during the Payroll reconcile process.
|Payroll Check History Field||Payroll Transaction History Field||Payroll Employee (Tips) Summary Field|
|Gross Wages less Charged tips||Gross Wages|
|Federal Wages||Federal Wages|
|Federal Withholding/Pay Run||Federal Tax Withheld|
|FICA/Soc Sec Wages||FICA Soc Sec Wages|
|FICA/Social Security Withholding/Pay Run||FICA Soc Sec Withheld|
|FICA/Medicare Wages||FICA Medicare Wages|
|FICA/Medicare Withholding/Pay Run||FICA Medicare Withheld|
|Trx Amount (for Pay Codes and Benefits with Subject to FUTA marked)||FUTA Wages|
|Trx Amount (for Pay Codes with aSUTA State)||SUTA Wages|
|Net Wages/Pay Run||Net Wages|
|Reported Tips||Reported Tips|
|Reported Receipts||Reported Receipts|
|Charged Receipts||Charged Receipts|
|Allocated Tips||Allocated Tips|
|Federal Tips||Federal Tips|
|FICA/SS Tips||FICA Soc Sec Tips|
|FICA/Med Tips||FICA Medicare Tips|
|Federal Tax on Tips||Federal Tax Withheld on Tips|
|FICA/SS Tax on Tips||FICA Soc Sec Tax Withheld on Tips|
|FICA/Med Tax on Tips||FICA Medicare Tax Withheld on Tips|
|Uncollected FICA/SS Tax/Pay Run||FICA Soc Sec Uncollected Tax on Tips|
|Uncollected FICA/Med Tax/Pay Run||FICA Medicare Uncollected Tax on Tips|