Stay organized in Outlook 2013 by creating rules that automatically act on an arriving or sent message that meets the conditions you specify.
How rules help you manage email messages
Rules help reduce manually filing or taking the same action when a similar message arrives. Unlike Quick Steps, rules typically are always on and run automatically. For example, when a message is received from a specified person, it is automatically moved to the folder that you designate.
The Rules Wizard helps you design rules to manage messages. Rules fall into one of two categories — organization and notification.
The Rules Wizard includes templates for the most frequently used rules, which include the following:
Stay Organized These rules help you file and follow up on messages. For example, you can create a rule for messages from a specific sender, such as Anne Weiler, with the word "sales" in the Subject line, to be flagged for follow-up, categorized as Sales, and moved to a folder named Anne’s Sales.
Stay Up to Date These rules notify you in some way when you receive a particular message. For example, you can create a rule that automatically sends a message to a mobile device when you receive a message from a family member.
Start from a blank rule These are rules that you create without the aid of a rule template and that you can completely customize.