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Three ways Topics can help you:

  1. Discover Information

  2. Leverage the work of others by reusing knowledge or information

  3. Share Information 

Discover Information

A topic is a phrase or term that is specific and important to the organization. There are many types of topics, such as the name of a project, product or service, customers, processes, or frequently referenced subjects. A term that is underlined and highlighted in content within Microsoft 365 is a recognized topic.

Topics collects information, organizes it and presents it to you within Microsoft 365.

Reuse knowledge or information

Recreating work when someone else in the organization has already created something reusable, can be frustrating, inefficient, and expensive. Redundant work often occurs in an organization when people aren’t aware of similar work done by someone else, or due to difficulties finding information or expertise.

Topics enables you discover and leverage existing information so that you can be efficient, save time by not re-creating content, and be more impactful in your work.

Share Information with #TopicPicker

People spend a lot of time sharing knowledge through email, chat, or other channels. Topics makes sharing knowledge simple through the #TopicPicker feature.

Share a topic by using the hashtag symbol # in your chats, emails, and Engage posts. For instructions on how to do this, click here. 

Tip: See start a chat in Teams for more. 

Here's an example of how to share topics in Teams:

  1. Open a chat in Teams.

  2. In the message box, type the hashtag symbol and a topic. For example, #Security

    Using Topics in Teams

  3. An autogenerated list will appear. Select the topic. 

    Topic Picker in Teams for Viva Topics

  4. The selected topic will appear in the Teams message box. 

    Topic Bold in Teams

  5. Compose your message and Send.

  6. The recipient(s) will see the #topic in their Teams chat window.

  7. To find out more about the #topic, hover over the it to see a topic card. 

Want more?

How to discover Topics 

Discover Topics

Share knowledge through Topics

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