Table of contents
Switch to Outlook on the web from Gmail
Switch to Outlook on the web from Gmail

Create signatures and automatic replies

With Outlook on the web, save yourself time by creating a signature for your emails, and turn on automatic replies when you're on vacation or want to let people know you will be slow to reply to email.

Create a signature

  1. Select SettingsSettings> View all Outlook settings > Compose and reply.

  2. Create your signature.

  3. Select if you want to:

    • Automatically include my signature on messages I compose

    • Automatically include my signature on messages I forward or reply to

  4. Select Save.

Creating an email signature in Outlook on the web

Send automatic replies

In Gmail, you turn on Vacation responder to have responses sent automatically while you're away. In Outlook, this is known as Automatic replies or creating an out of office message. Here's how you set it up:

  1. Select Settings > View all Outlook settings > Mail > Automatic replies.

  2. Select Turn on automatic replies.

  3. Choose if you want to Send replies only during a time period.

  4. Add a message for those inside your organization and choose if you want a message to be sent to those outside your organization.

  5. Select Save.

Creating an out of office reply in Outlook on the web

Note: Features and information in this guide apply to Outlook on the web as available through Microsoft 365.

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