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Show the Developer tab

If the developer tab isn't already visible, see Show the Developer tab.

Make your list

  1. Type the list.

  2. Go to Developer and select the Check Box Content Control at the beginning of the first line.

    Checkbox control in the Controls group on the developer ribbon.

  3. To change the default X to something else, see Change checked boxes from an X to a checkmark.

  4. Copy and paste the check box control at the beginning of each line.

  5. Select a checkbox to put an X (or other character) in the check box.

Add hanging indentation

If some list items are more than one line long, use hanging indents to align them.

  1. Select the list. Bullets or numbers won’t look selected.

  2. Go to Home and select the Paragraph dialog box launcher Dialog box launcher .

  3. Under Indentation, in the Left box, type 0.25.

  4. Under Special, choose Hanging.

  5. For By, Word sets a default value of 0.5 inches. Change this if you want your additional lines indented differently.

  6. Select OK when finished.

Lock the text and controls to prevent changes

  1. Select the list and checkboxes.

  2. Go to Developer >Group > Group.

    To unlock the list, select the list and choose Group > Ungroup.

Create a print only list

  1. Go to Home and select the down arrow next to the Bullets button.

    The bullets down arrow highlighted in the Paragraph group.

  2. In the drop down menu, select Define New Bullet.

  3. Select Symbol and find a box character. If you don't initially see one, change Font to Wingdings or Segoe UI Symbol.

  4. Select OK twice, and create your list.

Example of a bulleted list with boxes.

Make a checklist you can check off in Word

To create a list that you can check off in Word, add content controls for checkboxes to your document.

Show the Developer tab

For more info if the developer tab isn't already visible in Word, see Show the Developer tab.

Make your list

  1. Create your list.

  2. Place you cursor at the start of the first line.

  3. Go to the Developer tab, and then click Check Box.

    Click Check Box to insert a check box that you can mark in Word.
  4. If you want a space after the check box, press Tab or Spacebar.

    Use a Tab character if you want to format the list item with hanging indentation, like Word applies to bulleted lists.

  5. Select and copy (⌘ + C) the check box and any tabs or spaces.

  6. Place the cursor at the start of the each list item, and paste (⌘ + V ) the copied check box and characters.

  7. Paste the checkbox at the start of each line in your list.

Add hanging indentation

If some of the list items are longer than one line, use hanging indentation to align them.

  1. Select the list.

  2. Go to Format and select Paragraph.

  3. Under Indentation, type 0.25 in the Left box.

  4. In the Special list, choose Hanging.

    For hanging indentation of a list, set indentation for Left, and set Special to Hanging.

    For By, Word sets a default value of 0.5 inches. Change this if you want your additional lines indented differently.

Make a print only check list

You can replace the bullets or numbers in a list with another symbol, such as a box can be checked on a printed version of your document.

  1. Select the entire list.

  2. Select Home and select the arrow next to Bullets.

    Click the arrow next to the bullets icon to select or add bullets.
  3. Select Define New Bullet.

    Click Define New Bullet if Bullet Library does not have the symbol that you want.
  4. Select Bullet, and choose a symbol from the table of symbols.

    For more choices, in the Font box choose a symbol font, such as Wingdings.

  5. Select a symbol to use, such as an open box (A plain open box in the Wingdings font.) or a three-dimensional box (A shadowed open box in the Wingdings font.).

  6. Select OK, and then select OK again.

Add an interactive checklist

Checklist is a feature that allows you to insert an interactive list in Word for Web. You can check and uncheck the checklist and keep track of the tasks that you are performing.

Insert a checklist

Method 1: From the ribbon

To insert a checklist from the ribbon: 

  1. Go to the Home tab.

  2. Navigate to the Paragraph group.

  3. Click Checklist.

    Insert Checklist Word

Method 2: Using shortcut

Alternatively, to insert the checklist, press (Ctrl + ,) shortcut keys.

Toggling a checklist 

Method 1: Using a mouse

Select the empty or ticked checkbox on the left of the text in a checklist.

Toggle a checklist

Method 2: Using shortcut 

Alternatively, press Ctrl + Alt + Enter on the checklist item to check or uncheck it.

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