Whether you're working from home or meeting with people in other locations, Outlook can help you ensure every meeting is online. Simply enable the Add online meeting to all meetings option to get started.
Note: This applies to Microsoft 365 accounts only.
Turn this option on or off
The setting is enabled by default if you have a Teams license. However, if you wish to change the setting, you can do so in one of the following ways.
In Outlook
You can find the setting to make all meetings online in all Outlook clients: Outlook for Windows, Outlook for Mac, Outlook on the web, Outlook for Android, and Outlook for iOS. Look for the setting in the Options menu for your specific client.
In Windows PowerShell
IT Admins can also programmatically configure the setting for their entire organization.
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To configure for the organization, admins should use the OnlineMeetingsByDefaultEnabled parameter from the Set-OrganizationConfig cmdlet.
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The OnlineMeetingsByDefaultEnabled parameter explains whether to set all meetings as Teams or Skype for Business by default during meeting creation. The parameter sets the default value, so if a user already directly interacted with this setting from a supported Outlook client, this default value set by the admin will be ignored. In other words, the settings of the mailbox and organization configuration do get applied if the user has never changed the settings from a supported Outlook client.
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Admins can set the defaults, and they should get applied for new users, but only if the settings aren't modified by the client.
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If the client has toggled the settings, then the settings of the organization and calendar are ignored.
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The admin can't check the client settings.
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The admin has no way to query your settings.
Choose your default online meeting provider
For Users
If a user has both Microsoft Teams and Skype for Business installed, their preferred provider will depend on the selected co-existence mode. The user will not see an option to choose between Teams and Skype.
If a user uses a single online meeting provider, like Microsoft Teams or a partner's Office Add-in, then Outlook automatically sets it as the default provider.
If a user uses both Microsoft Teams and a partner provider (or multiple partner providers), Microsoft Teams will be set as the default provider unless changed. In the event that Microsoft Teams isn't installed, but the user uses multiple partner providers, priority is given to the one installed by the organization's admin.
The user is able to select their preferred online meeting provider when one of the following scenarios occurs.
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The organization's admin installed multiple partner provider add-ins.
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The user installed multiple partner provider add-ins and the admin has not configured a default meeting provider.
Users can find the setting to choose their preferred provider in Outlook on the web, Outlook for Windows, New Outlook for Mac, Outlook for Android, and Outlook for iOS. The preferred provider selected on one supported Outlook client applies to all supported clients used.
Select the appropriate tab for detailed instructions on how to find this option in your Outlook client.
For Administrators
To set the default meeting provider as an admin you need to utilize the Set- MailboxCalendarConfiguration from Exchange Online PowerShell. See the steps below.
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Connect to Exchange Online PowerShell using the Connect-ExchangeOnline cmdlet.
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Run the following cmdlet:
Set-MailboxCalendarConfiguration -Identity user@contoso.com -DefaultOnlineMeetingProvider Zoom-
The DefaultOnlineMeetingProvider parameter is only available in the cloud-based service.
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In this example we set Zoom as the default online meeting provider.
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The following values can be used in the -DefaultOnlineMeetingProvider field:
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AlibabaDingTalk
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AmazonChimePrivate
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AmazonChimePublic
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AppleFacetime
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BlueJeans
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ClaroVideoconferencia
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FacebookWorkplace
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GoogleMeet
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GoToMeeting
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JioMeet
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RingCentral
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SkypeForBusiness
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SkypeForConsumer
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TeamsForBusiness (This is the default value.)
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Webex
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Zoom
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Reference: Set-MailboxCalendarConfiguration (ExchangePowerShell) | Microsoft Learn
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Set-MailboxCalendarConfiguration -Identity user@contoso.com -DefaultOnlineMeetingProvider Zoom
To select your default online meeting provider and make every meeting online in Outlook for Windows, follow these steps.
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Select File > Options > Calendar.
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Under Calendar options, go to Add online meeting to all meetings, and select Add Meeting Provider.
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Select the Add online meeting to all meetings checkbox.
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From the Apply to this account dropdown menu, choose the account for which you'd like to enable the setting.
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From the list of online meeting providers, choose the default provider for your selected account. This list includes all providers relevant to your account.
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Select OK.
To select your default online meeting provider and make every meeting online in Outlook for Mac, follow these steps.
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Open Outlook Preferences.
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Select Calendar.
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Next to Add online meeting to all meetings, choose Configure Providers.
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Select the Add online meeting to all meetings checkbox.
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From the list that appears in the left pane, choose the account for which you'd like to enable the setting.
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From the list that appears in the right pane, choose the default online meeting provider for your selected account. This list includes all providers relevant for your account.
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Select Save.
To select your default online meeting provider in Outlook on the web and make every meeting online, follow these steps.
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On the toolbar, open Outlook Settings.
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Select Calendar, and then choose Events and Invitations.
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Select the Add online meeting to all meetings checkbox.
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From the Choose a meeting provider list, select your default online meeting provider. This list includes all providers relevant for your account.
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Select Save.
To select your default online meeting provider in Outlook on Android and make every meeting online, follow these steps.
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Open Outlook Profile.
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On the bottom left, select the Settings icon then select Account.
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Select the Add Online Meetings to all meetings checkbox.
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From the Choose a meeting provider list, select your default online meeting provider. This list includes all providers relevant for your account.
To select your default online meeting provider in Outlook on iOS and make every meeting online, follow these steps.
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Open Outlook Settings.
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Under Email Accounts, select your mail account.
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Open Account Settings.
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Select the Add online meeting to all meetings checkbox.
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From the Choose your meeting provider list, select your default provider. This list includes all providers relevant for your account.
Supported online meeting providers
When selecting a preferred online meeting provider, the list of available providers is personalized to each user's setup.
Microsoft Teams and Skype for Business are shown based on the user's assigned licenses.
Partner providers are shown based on the Office Add-ins that the user or the admin has installed. The following online meeting add-ins are supported.
Important: Partner providers' COM add-ins aren't supported. If you enable the Add online meeting to all meetings option and use a provider's COM add-in to add meeting details to an appointment, both Microsoft Teams and the provider's meeting details might be added. To prevent this from happening, perform one of the following workarounds.
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Uninstall the provider's COM add-in (for step-by-step instructions, see View, manage, and install add-ins in Office programs), then install the Office Add-ins version of your preferred provider from the links in this section. For further guidance, see Choose your default online meeting provider.
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If your preferred meeting provider doesn't have an Office Add-ins version, disable the Add online meeting to all meetings option to continue using the COM add-in. For guidance on disabling this option via Outlook or Windows PowerShell, see Turn this option on or off.
Locate the add-in of your online meeting provider in Outlook
The Add online meeting to all meetings option automatically adds the meeting details of your preferred provider to your appointments. If you need to configure the meeting details, use the meeting provider's add-in to make changes.
To access your meeting provider's add-in in Outlook for Windows, for Mac, and on the web, perform the following:
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Select New Meeting or New Event to create a new meeting.
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In the newly created meeting, navigate to the ribbon and select your meeting provider's add-in.
Additional information
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Online meeting details are not added to events that are longer than 24 hours or to any event without attendees.
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If you manage a shared calendar or delegated calendar and the calendar owner has updated the preferred provider, it may take up to 24 hours for that selection to reflect on your copy of the shared calendar.
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The feature is not yet enabled when using Outlook for Windows if your mailbox is hosted in GCC, GCC-High, or DoD environments. Users in these environments will have the feature when using other Outlook clients.
Minimum Outlook versions required
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Outlook client |
Option to make all meetings online |
Option to select preferred provider |
|---|---|---|
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Outlook for Windows* |
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Outlook for Mac* |
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Outlook on the web |
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Outlook for Android |
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Outlook for iOS |
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*Applies only to users who purchased Microsoft Office on a monthly or yearly subscription basis.
1Only supports Microsoft Teams starting with Version 1.0.20275.4 of the Teams add-in. Available starting in Outlook Desktop Version 2011 (Build 13330.00000).
2Available starting in Version 2206 (Build 15330.20176) for the Monthly Channel and Version 2207 (Build 15427.20176) for the Monthly Enterprise Channel.
3Available starting in Version 16.60.318.0.
4Available starting in Version 16.57.1205.0.
