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When you save a document in a library on your organization's SharePoint site, you and your colleagues have a central location for accessing the document.

To share the document, you can send a link rather than sending an attachment. That way, you maintain just a single copy of the document. If people need to make revisions, they do so in the same copy, with no need to reconcile multiple versions and copies of the document.

SharePoint can also keep track of versions of a document, in case you need to retrieve a previous version. You can also choose to receive an e-mail notification when changes to a document are made.

Depending on the version of SharePoint that your organization uses, you can use other collaboration features, too. If your organization is running SharePoint 2010 or Microsoft 365, storing documents in a SharePoint library enables you to edit documents with multiple people at the same time in Microsoft Word 2010 or Microsoft PowerPoint 2010. Additionally, if Office Web Apps are configured, you can use your Web browser to view and edit Word, Excel, PowerPoint, and OneNote documents, and you can edit Excel and OneNote files with multiple people at the same time in the browser.

In Word, Excel, or PowerPoint

  1. Click the File tab, and then click Save & Send.

  2. Click Save to SharePoint.

  3. Click Browse for a location.

    Note:  If you are saving the document to a SharePoint location you have already used, click its name.

  4. In the File name box, type the web address of the document library, such as http://fabrikam/shared documents, and then press ENTER.

  5. Type a name for the file, and then click Save.

In OneNote

  1. Click the File tab, and then click Share.

  2. Click the notebook you want to save.

  3. Click Network, and then click a document library in the list of locations. If the document library you want is not listed, click Browse to locate it.

  4. Click Share Notebook.

  5. OneNote gives you an opportunity to send a link to the notebook. If you want, click E-mail a Link, and compose an e-mail message.

    Note:  If you share your notebook in a document library where Office Web Apps are configured, the e-mail message contains two links. One link opens the notebook in the OneNote desktop application, and the other link opens the notebook in OneNote Web App.

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