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Saving a file to OneDrive or SharePoint allows you to access it on any device and enables features such as AutoSave and Version History, which can help prevent data loss if your file closes unexpectedly.
Tip: To save your files to your personal OneDrive, sign in to Office with your Microsoft account. To save your files to OneDrive for work or school, sign in with your work or school account.
In Office apps, you have the option to:
Save your Office file
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Go to File > Save As.
Note: If your file is stored on OneDrive or SharePoint the command may be called Save a Copy, but the functionality is the same. (See also Where is Save As?)
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To save the file to the Cloud, select one of the locations your accounts let you get to, sign in if necessary, and then save the file.
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OneDrive will appear in your Save As or Save a Copy list if you have a OneDrive account.
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If you don't have a OneDrive account, you can sign up for free.
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To save a file to your computer, select This PC, select the folder you want to save the file to, or select Browse and navigate to the location where you want to save the file.
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In the Enter file name here box or File name box, type a file name and then select Save.
Pin your favorite save location
When you’re done saving your file, you can “pin” the location you saved to. This keeps the location available so you can use it again to save another file. If you tend to save things to the same folder or location a lot, this can be a great time saver! You can pin as many locations as you want.
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Select File, then Save As.
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Under Save As, select Recent. Point to the location you want to pin from the recent list and a push pin image appears. Select the push pin to pin the location.
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Every time you save a file, this location will appear at the top of the list under Recent and Pinned.
Tip: To unpin a location, click the push pin image again.
Turn on AutoRecovery
Office apps automatically save your files while you're working on them, in case something happens, for example the power going out. This is called AutoRecovery. This isn’t the same as you saving your file, so don’t be tempted to rely on AutoRecovery. Save your file, often. But Autorecovery is a good way to have a backup, just in case something happens.
Make sure AutoRecovery is turned on:
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Select File, then Options.
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In the app's Option dialog box, select Save.
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Under Save file type, make sure Save AutoRecover information every (#) minutes is checked.
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Set the minutes for how often you want the app to back up your work, then select OK.
Save your file in a different file format
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Select File, then Save As.
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Under Save As, select Browse, pick a path and file folder, then name the file.
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In the Save as type list, pick the file format you want, then select Save.
Save your file in an earlier version of the Office app
In newer versions of Office, you can save files to an earlier version of the app by selecting the version from the Save as type list in the Save As box.
Open Document format
Microsoft 365 supports the ability to save a file in the OpenDocument format (.odp).
When you use the Save As or Save a Copy command, the option to save in .odp format is listed at the end of the Save as type list of options.
See Also
Save, back up, and recover a file in Microsoft Office
Save a copy before editing to prevent changing the original file
Customize the save experience in Office
