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It can be hard to schedule meetings with someone who can’t see your Outlook calendar, like a colleague at another company. You can send a copy of your calendar in an email message so that people know when you’re available.

  1. On the Home tab, select New Email.

  2. Type your message, then put the cursor where you want to insert the calendar info.

  3. Go to Insert > Calendar.

    If you don't see Calendar on the Insert tab, on the right end of that tab, select  More commands, then, under Include, select Calendar.

  4. Choose the calendar that you want to send, then select the date range that you want to show.

  5. Select the level of detail you want to show and whether to only show working hours.

  6. Select OK to inset the info in the email message.

  7. Select Send.

  1. On the navigation bar, click Calendar.

  2. Click Home > E-mail Calendar.

    Email your calendar
  3. Specify the Date Range for the calendar you want to send.

  4. Set the other calendar options you want then click OK.

    Show calendar information

  5. On the To line, type the name of the person you want to send your calendar.

  6. Click Send.

    Email your calendar to a colleague

Your colleague can now see your calendar in the message and can open the attached iCalendar (.ics) file in Outlook or another calendar program.

Outlook opens an iCalendar file as a new calendar, which you can then view side-by-side with your calendar. You can drag calendar items from the received calendar to your Outlook calendar.

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