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Use @mentions to get someone's attention in Outlook for Windows

If you'd like to get someone's attention in an email message or a meeting invite, you can type the @ symbol, followed by their name, in the body of the email message or a meeting invite. If you do this, not only will their name be highlighted in the message body or invite details, but Outlook will automatically add them to the To line of the email or meeting invite, and they'll see the @ symbol next to the message in their Inbox.

Important: Steps may be different between new and classic Outlook for Windows. To determine which version of Outlook you're using, look for File on the ribbon. If there's no File option, follow the steps under the New Outlook tab. If the File option appears, select the tab for Classic Outlook.

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Use @ in the body of a message or meeting invite

  1. In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact's first or last name.

    Add the @ symbol and the first few characters of a person's name
  2. When Outlook offers you one or more suggestions, choose the contact you want to mention. By default, the contact's full name is included and added to the To: line.

    The mentioned person's full name and email are shown by default
  3. You can delete a portion of the mention, for example, everything other than the person's first name.

    You can choose to show only a person's first name

Filter for messages that mention you

If you receive a lot of email, you might want to filter the messages in a folder to see only those messages that mention you.

  1. At the upper right of message list, select the current filter label. 

  2. Under Filter, select Mentioned Mail.

    Filter to Mentioned Mail in Outlook for Windows

Note: The Mentioned mail feature is only available for recipients using Exchange Server 2016, Exchange Server 2019, Exchange Online, or Outlook.com. The @ (at symbol) indicator is only available for Exchange Online or Outlook.com.

Add Mention to your email columns to see where you are mentioned

In the message list, you can add the Mention column to quickly see if you are @mentioned in an email.

  1. Select the View tab, and under Current View, select View Settings.

  2. Select Columns.

  3. If Mention is not listed in the Show these columns in this order: list on the right side, change the available columns to All Mail fields.

  4. Scroll down to Mention and select it.

    View settings for columns in Outlook

  5. Select Add and then OK and OK again.

Use @ in the body of a message or meeting invite

  1. In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact's first or last name.

  2. When new Outlook offers you one or more suggestions, choose the contact you want to mention. By default, the contact's full name is included and added to the To: line.

  3. You can delete a portion of the mention, for example, everything other than the person's first name.

Filter for messages that mention you

If you receive a lot of email, you might want to filter the messages in a folder to see only those messages that mention you.

  1. At the upper right of message list, select  The Filter icon. Filter.

  2. Select @ Mentions me.

Note: The Mentioned mail feature is only available for recipients using Exchange Server 2016, Exchange Server 2019, Exchange Online, or Outlook.com.  The @ (at symbol) indicator is only available for Exchange Online or Outlook.com.

Add Mention to your email columns to see where you are mentioned

In the new Outlook for Windows, @mention tags are automatically shown in the message list.

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