SUMMARY
How do you credit a billing transaction that has been posted?
MORE INFORMATION
It depends on the type of project that was billed:
Time and Materials Project
1. In Billing Entry (Transactions-Project-Billing-Billing Entry) change the Type to TM Return.
2. Tab past the document number field so that a document number defaults in.
3. Use the lookup in the Reference Document No. field to select the billing document that you want to credit.
4. The customer and date information will automatically fill in for you.
5. Select the project that you want to credit.
6. Click the expansion box next to Billings to open the Time and Materials Billing window.
7. All line items that were previously billed will be available to Return in this window. Check all line items to be returned.
8. After this TM Return transaction is posted you can go back in the billing window and re-bill the line items you just returned.
Fixed Price or Cost Plus Projects
1. In Billing Entry (Transactions-Project-Billing-Billing Entry) the type should still be Invoice.
2. Enter the customer and date information.
3. Select the project that you want to credit.
4. Click the expansion box next to Billings to open the Progress Billings window.
5. To credit the project enter the amount to bill as a negative number. You must have already billed an amount to enter the negative.
6. After this is posted then the billing invoice has been credited.
To credit Fees for any project type
1. In Billing Entry (Transactions-Project-Billing-Billing Entry) the type should still be Invoice.
2. Enter the customer and date information.
3. Select the project that you want to credit.
4. Click the expansion box next to Fees to open the Billable Fees window.
5. If the previously billed fee is not listed automatically, use the lookup on Fee ID to select the fee.
6. To credit the fee, enter the billing amount as a negative number. To enter the negative that will appear in the Previously Billed field, you must have already billed an amount.
7. After this is posted then the billing invoice has been credited.
This article was TechKnowledge Document ID:26234
KB 874076
