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Understand who has access to co-authoring shared content

Identify content you have shared and content that’s been shared with you

Across Microsoft 365 applications like Word, Excel, and PowerPoint, you can easily see content that’s been shared with you. The Shared with me view in OneDrive shows you files that others have shared with you.

Track edits to content and understand file activity over time

Word     Turn on Track changes so that changes made over time are easy to spot. The changes are like suggestions that you can review, and then remove them or make them permanent. If needed, you can also compare two different Word documents to see the differences.

PowerPoint     PowerPoint doesn’t have a Track Changes feature like Word, but you can receive comments and feedback from reviewers by first saving your presentation to your computer, and then posting a second copy to a shared location such as OneDrive or SharePoint. Learn more about collaboration in PowerPoint.

Excel     When co-authoring in Excel, consider using Sheets views create customized views in an Excel worksheet so that your work isn't disrupted by others.

SharePoint file activity    SharePoint keeps track of changes and updates of files in your library. You can see the changes that were made and when. To help you keep track of changes, you can set up an alert for a list, library, folder, file, or list item. You can also enable and configure versioning for a SharePoint list or libraries to track and manage sensitive content over time.

OneDrive file activity    If you share a document from your OneDrive with others to view and edit, you can get notified when a team member updates the file and you can track change details in the version history pane or details pane.

Tips for co-authoring content


Store, share, and sync your files

Learn more about collaborating in Microsoft Teams

Document collaboration and co-authoring

Troubleshoot co-authoring in Office

Troubleshoot common coauthoring errors

Create, upload, and share files in a document library

Collaborating with Teams, SharePoint, and OneDrive

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