Manage team schedules with Shifts

Create a Shifts schedule

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With Shifts in Microsoft Teams, create a schedule and assign shifts to your team members.

Schedules and groups

  1. In Teams, select Shifts. You can:

    • Select Create a new schedule to build one from scratch.

    • Select View to work with a team's existing schedule.

  2. Select Add group to type in a name for your new group.

  3. Select Add to add team members to the group.

    Added team members appear on the left of a Shifts schedule.

Add a shift

  1. Select More options > Add shifts.

  2. Add details to your shift like a theme color, start and end time, label, breaks, or notes.

  3. Select Add activity to include specific tasks, and then select Save.

  4. When you're done updating the shift, select Done > Save.

Copy a shift

  1. To copy, select More options > Copy. Or, press Ctrl + C.

  2. To paste, choose an empty slot and select More options > Paste. Or, press Ctrl + V.

Re-use a schedule

  1. Select Copy schedule.

  2. Choose a date range to copy from, and a date range to copy to.

  3. Select details to include in your copied schedule.

  4. Select Copy.

  5. To undo this action, select More options > Undo copy schedule.

Create an open shift

  • To copy, select More options > Add open shift.

    Note: If you don't see an open shift row in your schedule, go to Settings, and select Open shifts > On.

Share your schedule

  • Select Share with team.

  • Choose to send your schedule to your entire team, or just affected team members.

  • Select Share

Want more?

Fill out a schedule in Shifts

Add a shift

Add an open shift

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