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Teams makes it easy to work with and share the files your team produces and acquires. Here are some basics to get you started.

1. Find all your important files in one place

 Select OneDrive  OneDrive icon on the left side of Teams for quick access to the files you need. The OneDrive home screen allows you multiple ways to search, browse, and access your files.

OD home screen

OneDrive organizes files into a Home view, My files, Shared files, Favorites, and items in the Recycle bin.

Working in the My files section

My files  OneDrive My files icon is all of the folders and files you have access to. Folders and files can easily be opened, shared, deleted, and managed from this screen.


Working with Shared files

The Shared files section collects all the files which have been shared with you and by you into one place. These files are sortable by Folder and File type, as well as by Name, Date Shared, and who it was Shared by. Additionally, you can filter by name or person, and you're able to see the most recent Activity on a file.


You can also browse files based on your contacts in People, and files from recent Meetings.

Browsing files using the People feature

In the OneDrive app you can browse files by People, which allows you to find files shared with you and by you sorted by individuals you've interacted with in Teams. More recent people are at the top of the list.


Browsing files using the Meetings feature

You are also able to browse files in OneDrive based on the Meetings in which they were shared. Meetings are shown in reverse-chronological order, separated into Upcoming meetings and Past meetings. You can attend meetings in progress by selecting Join.


Additionally, Quick Access shows the files you have used most recently across all channels and chats.

2. View the files from a single chat, channel, or meeting

Every chat and channel has a Files tab at the top of the page. 

Files tab at the top of channel page

And once a meeting is over, the meeting event in the calendar has a Files tab too. Double-click the meeting to access the event info.

The Files tab at the top of a meeting event in calendar

3. Share files throughout Teams

You can share files (of any type) with your teammates in chats, channels, and meetings. Everyone involved will be able to view the file, collaborate on it (if you set the file permissions for collaboration), and download it if they want to keep a personal copy.

Share a file from the OneDrive app

  • Select the OneDrive  OneDrive icon app on the left side of Teams, and go to My files  OneDrive My files icon.

  • Select the file you wish to share, and click on More actions  OD more horizontal icon.

  • You have several options to share the file:

    • Select Share to add people and a message when sharing the file.

OD my files share

  • Select Copy link to get a link you can paste into chat or email.

OD my files copy link

  • Choose Manage access to specify people and their permissions with the file.

OD my files manage access

Attach a file to a chat

  • In any chat, select Attach  Attach icon beneath the box where you type your message and then follow the cues to locate and attach your file.

    Location of the Attach icon to add a file to a chat message. It's third icon from the left, under where you type message.

Or you can drag a file from your computer's file directory to the message.

Upload a file to a Files tab in a chat, channel, or meeting

  • Select Upload or Share (depending on the page), and then follow the cues.

    The Upload button is the second from the left at the top of the Files tab in a channel.

You can also drag a file or folder from your computer's file directory to the tab.

Send a link in a chat

  1. Locate the file in Teams. 

    Note: If the file you want to link to isn't in Teams, you can first upload it to your OneDrive cloud storage. Alternatively, you can get a link from a file in another app and share it in Teams without uploading it.

  2. Next to the file select More options  More options button  and then Get link  Get Link icon   or Copy link (depending on the page you're on).

  3. Then paste the link into the chat.

4. Work with files directly in Teams

There's much you can do with your own files without leaving Teams, including moving, copying, and editing them. For the whole story, select More options  More options button.

Full More options list

Depending on where you're accessing a file, who it belongs to, and how it's set up, you may see a different set of options when you select a file's More options.

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