Getting started with meetings in Teams free

Getting started with meetings in Teams free

Meetings are one of the key ways to collaborate in Teams free. Meetings help you:

  • Create and attend free online meetings with high-quality audio and video

  • Work from home more easily and efficiently

  • Meet with anyone—anywhere, anytime

 

Note: In response to COVID-19, there are currently no limits on meeting length or size.


With meetings in Teams free, you can: 

Create an instant meeting with Meet now

Go to Meetings on the left side of Teams, then choose Meet now

Select Meet now button

You'll have a chance to set a few things up before you start your meeting. Give it a title, choose whether you want to use video, and pick your preferred audio source. 

When you're ready, hit Join now. After you join, you will be able to invite other people to your meeting.

Invite people to join you screen

Schedule a meeting

Go to Meetings on the left side of Teams, then select Schedule a meeting.

Select Schedule a meeting button

On the next screen, choose a title and select a range of time in the calendar. 

Schedule a meeting screen

Once you're done filling out the details, select Schedule.

On the next screen, you have a few options. You can share the invite from Outlook or your Google Calendar, or you can copy the meeting invitation and share it by using any messaging app you want.  

Your meeting is scheduled screen

Share your content during a meeting

To share your screen in a meeting, select Share  Share screen button  in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.

When you're done sharing, go to your meeting controls and select Stop sharing.  

Notes: 

  • If you're using Teams on the web, you'll only be able to share your screen if you're using Google Chrome or the latest version of Microsoft Edge.

  • If you're using a Mac, you'll be prompted to change your privacy settings before you're able to share your screen. Also, window sharing isn't available for Linux users.

Chat with meeting participants

During a meeting, go to Show conversation Open chat button  in your meeting controls. The meeting chat window will appear. Here, you can type a new message or respond to other messages like you normally would in a chat.

Show conversation in meeting controls

Use live captions 

Teams can detect what’s said in a meeting and present real-time captions. 

Live captions saying "Could you please send me the options we are proposing to the client" in a meeting.

Live captions can make your meeting more inclusive to participants who are deaf or hard-of-hearing, people with different levels of language proficiency, and participants in loud places by giving them another way to follow along. 

To use live captions in a meeting, go to your meeting controls and select More options  More options button  > Turn on live captions (preview).

Turn on live captions menu option

To stop using live captions, go to the meeting controls and select More options  More options button  > Turn off live captions (preview).

Notes: 

  • Live captions are a preview feature in Microsoft Teams, and they're only available in English (US) for now. Enjoy your sneak peek!

  • Captions aren't yet available in government clouds.

  • Teams doesn't save captions.

Meetings are one of the key ways to collaborate in Teams free. Meetings help you:

  • Create and attend free online meetings with high-quality audio and video

  • Work from home more easily and efficiently

  • Meet with anyone—anywhere, anytime

 

Note: In response to COVID-19, there are currently no limits on meeting length or size.


With meetings in Teams free, you can: 

Schedule a meeting

Tap on Meetings on bottom of the app, then choose a title and select a range of time in the calendar. 

meetings button - mobile screenshot

Once you're done filling out the details, select Save.

Meeting settings - mobile screenshot

On the next screen, you have a few options. You can share the invite using any messaging app on your mobile device, or you can copy the meeting invitation to paste it in an app of your choice.  

Meeting details - mobile screenshot

Change meeting options

You can control whether people have to wait in the lobby or join the meeting directly through Meeting options. You can also change who can present in the meeting.

Meeting options - mobile screenshot

Share your content during a meeting

To share your screen in a meeting, tap More options button  then select Share. Choose to present your entire screen, a photo or video, or a PowerPoint file.

When you're done sharing, tap on Stop Presenting at the bottom of the screen.  

Chat with meeting participants

During a meeting, tap Open chat button . The meeting chat screen will appear. Here, you can type a new message or respond to other messages like you normally would in a chat.

Use live captions

Teams can detect what’s said in a meeting and present real-time captions. 

Live captions can make your meeting more inclusive to participants who are deaf or hard-of-hearing, people with different levels of language proficiency, and participants in loud places by giving them another way to follow along. 

To use live captions in a meeting, tap  More options button  > Turn on live captions.

Turn on live captions - mobile screenshot

To stop using live captions, tap More options button  > Turn off live captions.

Notes: 

  • Live captions are a preview feature in Microsoft Teams, and they're only available in English (US) for now. Enjoy your sneak peek!

  • Captions aren't yet available in government clouds.

  • Teams doesn't save captions.

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