Keyboard shortcuts for SmartArt graphics in Office for Windows

This article itemizes the keyboard shortcuts for working with SmartArt graphics in all Office applications. Many users find that keyboard shortcuts help them work more efficiently, because they can keep their hands on the keyboard instead of switching between the mouse and keyboard to accomplish tasks. For users with impaired mobility or vision, keyboard shortcuts are an essential alternative to using the mouse.

The keyboard shortcuts described here refer to the US keyboard layout. Keys on other layouts might not correspond exactly to the keys on a US keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Note: This topic assumes that JAWS users have turned off the Virtual Ribbon Menu feature.

What do you want to do?

Insert a SmartArt graphic in an Office document

  1. In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.

  2. Press the Up or Down arrow key to select the type of graphic that you want.

  3. Press the Tab key to move to the Layout task pane.

  4. Use the arrow keys to select the layout that you want.

  5. Press Enter to insert the selected layout.

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Work with shapes in a SmartArt graphic

To do this

Press

Select the next top-level SmartArt graphic.

Tab key

Select the previous top-level SmartArt graphic.

Shift+Tab

Drill into the currently selected SmartArt graphic.

Enter

Select the next element after drilling into a SmartArt graphic.

Tab key

Select the previous element after drilling into a SmartArt graphic.

Shift+Tab

Return to the top level of the currently selected SmartArt graphic after drilling into it.

Esc

Remove focus from the selected shape.

Esc

Select all shapes.

Ctrl+A

Nudge the selected shape up.

Up arrow key

Nudge the selected shape down.

Down arrow key

Nudge the selected shape left.

Left arrow key

Nudge the selected shape right.

Right arrow key

Edit text in the selected shape.

Enter or F2, Esc to exit shape

Delete the selected shape.

Delete or Backspace

Cut the selected shape.

Ctrl+X or Shift+Delete

Copy the selected shape.

Ctrl+C

Paste the contents of the Clipboard.

Ctrl+V

Undo the last action.

Ctrl+Z

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Move and resize shapes in a SmartArt graphic

To do this

Press

Enlarge the selected shape horizontally.

Shift+Right arrow key

Reduce the selected shape horizontally.

Shift+Left arrow key

Enlarge the selected shape vertically.

Shift+Up arrow key

Reduce the selected shape vertically.

Shift+Down arrow key

Rotate the selected shape to the right.

Alt+Right arrow key

Rotate the selected shape to the left.

Alt+Left arrow key

Notes: 

  • To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.

  • These keyboard shortcuts apply to multiple selections as if you selected each item individually.

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Work with text in a SmartArt graphic

To do this

Press

Move one character to the left.

Left arrow key

Move one character to the right.

Right arrow key

Move up one line.

Up arrow key

Move down one line.

Down arrow key

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Move one paragraph up.

Ctrl+Up arrow key

Move one paragraph down.

Ctrl+Down arrow key

Move to the end of a line.

End

Move to the beginning of a line.

Home

Move to the end of a text box.

Ctrl+End

Move to the beginning of a text box.

Ctrl+Home

Cut selected text.

Ctrl+X

Copy selected text.

Ctrl+C

Paste selected text.

Ctrl+V

Move the selected text up.

Alt+Shift+Up arrow key

Move the selected text down.

Alt+Shift+Down arrow key

Undo the last action.

Ctrl+Z

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right.

Ctrl+Delete

Promote the selected text.

Alt+Shift+Left arrow key

Demote the selected text.

Alt+Shift+Right arrow key

Check the spelling (not available in Word).

F7


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Apply character formatting

To do this

Press

Open the Font dialog box.

Ctrl+Shift+F or Ctrl+Shift+P

Increase the font size of the selected text.

Ctrl+Shift+>

Decrease the font size of the selected text.

Ctrl+Shift+<

Switch the case of selected text (lower case, Title Case, UPPER CASE).

Shift+F3

Apply bold formatting to the selected text.

Ctrl+B

Apply an underline to the selected text.

Ctrl+U

Apply italic formatting to the selected text.

Ctrl+I

Apply subscript formatting to the selected text.

Ctrl+Equal Sign

Apply superscript formatting to the selected text.

Ctrl+Shift+Plus Sign

Adjust the superscript/subscript offset up.

Ctrl+Alt+Shift+>

Adjust the superscript/subscript offset down.

Ctrl+Alt+Shift+<

Remove all character formatting from the selected text.

Shift+Ctrl+Spacebar

Note: JAWS and Narrator do not announce correct font size changes when using Windows 8.1. Both announce correct information on Windows 10.

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Copy text formatting

To do this

Press

Copy formatting from the selected text.

Shift+Ctrl+C

Paste formatting to the selected text.

Shift+Ctrl+V

Apply paragraph formatting

To do this

Press

Center a paragraph.

Ctrl+E

Justify a paragraph.

Ctrl+J

Left align a paragraph.

Ctrl+L

Right align a paragraph.

Ctrl+R

Demote a bullet point.

Tab key or Alt+Shift+Right arrow key

Promote a bullet point.

Shift+Tab or Alt+Shift+Left arrow key

Use the Text pane

To do this

Press

Merge two lines of text.

Delete at the end of the first line of text

Display the shortcut menu.

Shift+F10

Switch between the Text pane and the drawing canvas.

Ctrl+Shift+F2

Close the Text pane.

Alt+F4

Switch the focus from the Text pane to the border of the SmartArt graphic.

Esc

Open the SmartArt graphics Help topic. (Your pointer should be in the Text pane.)

Ctrl+Shift+F1

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See also

Office Accessibility Center - Resources for people with disabilities

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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