Manage team schedules with Shifts

Manage a Shifts schedule

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Manage and view your team schedule with Shifts in Microsoft Teams. 

View a schedule

  1. In Teams, select Shifts and choose a team. You can switch between different schedule views:

    • Select Day to make sure there's no conflicts in a shift.

      • Add Day notes that appear when you share the schedule with your team.

    • Select Week to see everyone's hours at a glance.

    • Select Month to view or schedule shifts bimonthly or monthly.

  2. Select View Options to view your schedule by different categories:

    • Select People to see everyone's availability.

    • Select Shifts to make sure you have enough coverage for a shift.

Manage requests

  1. Select Requests.

  2. Select a request to review and then choose a response.

Manage team settings

  1. Select Settings.

  2. To turn on Time Clock, select Begin setup > Turn on.

  3. Select Schedule to return to your schedule.

Share a schedule

  • Select Share with team to send out your updated schedule.

    As you edit your schedule, your changes automatically save but your team won't see them until the schedule's shared out.

  • Select Print to print it as a PDF.

  • Select More options > Export schedule to export your schedule to Excel.

Toggle schedules

  • Select Menu to toggle between different Shifts schedules in Teams.

Want more?

View the team schedule in Shifts

Set up Time Clock for Shifts

Manage settings in Shifts

Copy or export a schedule in Shifts

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