You can use the ShowToolbar macro action in Access desktop databases to display or hide a group of commands on the Add-Ins tab.

Note: The ShowToolbar action does not affect shortcut menus.

Note: This action will not be allowed if the database is not trusted.


The ShowToolbar macro action has the following arguments.

Action argument


Toolbar Name

The name of the command group on the Add-Ins tab you want to display or hide. The Toolbar Name box in the Action Arguments section of the macro design window shows all the available groups that can be affected by this action. This is a required argument.

If you run a macro containing the ShowToolbar macro action in a library database, Access first looks for the group with this name in the library database, and then in the current database.


Specifies whether to display or hide the group and in which views to display or hide it. The default is Yes (show the group at all times).

You can select Yes to display the group at all times, Where Appropriate to display the group only when the appropriate form or report is active, or No to hide the group at all times.


You can use this action in a macro with conditional expressions to display or hide a group depending on certain conditions.

If you want to show a particular group on just one form or report, you can set the OnActivate property of the form or report to the name of a macro that contains a ShowToolbar macro action to show the group. Then set the OnDeactivate property of the form or report to the name of a macro that contains a ShowToolbar macro action to hide the group.

The built-in toolbars are not available to display or hide by using this action if you set the AllowBuiltInToolbars property to False (0) in a Visual Basic for Applications (VBA) module, or if you set the Allow Built-in Toolbars option to False in VBA by using the SetOption method.

To run the ShowToolbar action in a VBA module, use the ShowToolbar method of the DoCmd object.

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