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Use a screen reader to migrate your settings to new Outlook

This article is for people with visual or cognitive impairments who use a screen reader program such as Microsoft’s Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support home.

Use new Outlook with your keyboard and screen reader to migrate your settings from classic Outlook for Windows. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

In this topic

Migrate settings during installation

As you start the new Outlook for Windows for the first time, you'll be asked during set up whether you want to migrate your settings from classic Outlook for Windows, so your new experience feels familiar.

Import settings to new Outlook for Windows

To migrate your old settings:

  1. Press the Tab key until you hear "Import settings," and then press Enter. Migrating settings takes only a few moments.

    Tip: You can also skip the migration during installation and do so later, following the steps described in the Migrate settings after installation section. To skip, press the Tab key until you hear "Skip," and then press Enter.

  2. If you choose Import settings, your settings will also be applied to Outlook on the web. If you've never used Outlook for Windows, the default settings will be applied. For a list of settings that are imported, go to the List of settings imported section.

Migrate settings after installation

You can also migrate the settings after the installation is complete. To do so:

  1. Press the Tab key or Shift+Tab until you hear "Settings," and then press Enter.

  2. Press the Tab key once. You hear: "Search Outlook settings." Press the Down arrow key until you hear "View all Outlook settings," and then press Enter. The Settings window opens with the Accounts > Email accounts tab opened.

  3. Press the Tab key until you hear "Manage," and then press Enter. The details for your email account are displayed on the tab.

  4. Press the Tab key until you hear "Get Started," and then press Enter.

  5. Press the Tab key until you hear "Import settings," and then press Enter.

List of settings imported

Mail

  • Group by conversations

  • Reading pane position

  • Density

  • Message list preview text

  • Folder list expand/collapse state

  • Message list width

  • Sender picture in message list

  • Attachment previews

  • Quick actions on the message list (coming soon)

  • Dark mode

  • Notification settings

  • Signatures

  • Auto-replies

  • Focused/other

  • Default font (coming soon)

  • Mark as read settings (coming soon)

Calendar

  • Calendar view (week, work week, month) (coming soon)

  • Work week days setting

  • Week start day (coming soon)

  • Meeting hours

  • Start/end meetings early

  • Every meeting online

  • Date format (coming soon)

  • Temperature format

  • Show week numbers (coming soon)

  • Time scale (coming soon)

  • Reminder settings (coming soon)

See also

Keyboard shortcuts for Outlook

Basic tasks using a screen reader with email in Outlook

Basic tasks using a screen reader with the calendar in Outlook

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Outlook Mail

Use a screen reader to explore and navigate Outlook Calendar

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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