Use a screen reader to schedule events in Calendar

Decorative icon. Screen reader content

This article is for people with visual impairments who use a screen reader program with Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Calendar for Windows 10 with your keyboard and a screen reader to schedule calendar events and send event invitations. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.

Notes: 

In this topic

Schedule a new calendar event

Note:  Outlook distinguishes between appointments, which are calendar events that do not involve other people, and meetings, which do. In Calendar for Windows 10, these are both considered calendar events.

  1. To create a new event, press Ctrl+N. The new event window opens, with the focus on the Event name field.

  2. Enter a name for your event.

  3. To set a location for the meeting, press the Tab key until you hear "Location," and then enter the location.

  4. Set the date and time as follows:

    1. To set the start date for the event, press the Tab key until you hear “Start date,” followed by the default start date. To change the date, enter a new date, for example, "December 1, 2022."

    2. To set the start time, press the Tab key once. You hear: “Start time.” Press the Up or Down arrow key to adjust the default time at 30 minute increments, and press Enter to select.

    3. To set the end date, press the Tab key once. You hear: “End date.” To change the date, enter a new date.

    4. To set the end time, press the Tab key once. You hear: “End time.” Press the Up or Down arrow key to adjust the default time at 30 minute increments, and press Enter to select.

      Tip: To create an all-day event, press the Tab key until you hear "All day, checkbox, unchecked," and then press Spacebar.

  5. To add more information about the event, press the Tab key until you hear, with Narrator and JAWS, "Event description," and then enter a description for the event. With NVDA, you hear: "Document, page one."

  6. To set the alert time for the event, press Alt to move to the ribbon, then press the Down arrow key once, and press the Right arrow key until you hear: "Reminder." Press the Up and Down arrow keys to browse the list of reminder options, and press Enter when you hear the option you want.

  7. When you're done adding the event details, press Ctrl+S to save the event. The new event window closes, and the focus moves back to the calendar view.

Invite other people to an event

  1. When you're editing or creating an event, press the Tab key or Shift+Tab until you hear: "Invite someone."

    Note: To learn how to open and edit calendar events, go to section "Open, read, and edit calendar events" in Basic tasks using a screen reader with Calendar.

  2. Enter a search term for the contact you want to add. A list of suggestions is shown as you type. Press the Up and Down arrow keys to browse the list of suggestions and press Enter to select. If you want to add more contacts, repeat the step.

  3. When you're done adding people, press Ctrl+S to save the event and send out invitations to all invitees.

See also

Use a screen reader to set up your email account in Mail

Keyboard shortcuts in Calendar

Basic tasks using a screen reader with Calendar

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate Calendar

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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