After a list is created by a team member on the desktop, the list can be viewed and edited on both the desktop and mobile devices.
There are two main ways to view your Teams lists: in a standard list format and as a gallery. Both views provide plenty of flexibility, and can be extensively customized to work for your team. In addition, many common tasks are available from both views.
In this article
Switch the view
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At the top right of the list, select the down arrow and select the view you want.
The List view
This is the familiar list format. Each column represents a piece of information to track for the list items. Each row represents an item in the list. In the following example, each item refers to a patient.
Reorder or filter the list items
Many viewing options are available by selecting the down arrow next to a column header. The options vary based on the type of information in the column.
Here is an example from a list of loan applications at a bank, followed by descriptions of the options.
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To |
Select |
|---|---|
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Order the list based on the loan amount |
Smaller to larger or Larger to smaller |
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Filter by an entry in this column—for example, only show loan applications for $500,000 |
Filter by and then select the entries to view |
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Arrange the list so that the loan applications appear under each loan amount |
Group by Loan Amount |
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Make a variety of changes to the column properties, format, placement, and so on |
Column settings |
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View statistics about the column amounts, such as the average or the sum |
Totals |
For additional filtering options, select 
The Gallery view
This format highlights the images in entries, presenting each item in a card.
Like the list view, you can filter the gallery view by selecting 
To view a list
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Go to the channel where the list is located and tap More.
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Tap the list name.
Reorder or filter the list items
Use any of the list columns to change the view.
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Tap the down arrow next to a column header. You will see several options, depending on the type of information in the column. Here is an example from a hospital's list of patients. This column displays patient admission dates.
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Tap the display option that meets your needs: • To order the list based on patient admission dates, tap Older to newer or Newer to older. • To filter by admission date—for example, to view only patients who were admitted on 5/25/2020—tap Filter by and then select the date.
Want to know more?
Data and lists in SharePoint (Views)
Prioritize content management tasks with attention views
Note: In the SharePoint articles, not all of the content applies to Teams.
For IT admins
Manage the Lists app for your organization in Microsoft Teams
