There are two ways to create new task lists in Teams for your personal life: from the Tasks tab, and directly in one-to-one and group chats.

From the Tasks tab (personal tasks)

  1. Tap More  More options button, then tap the Tasks tab.

  2. Tap New list New task list button  or tap one of the personal task lists Teams made for you.

  3. Enter a list name if you’ve made a new list. The task list will be a personal task list unless you share it. 

    • If you wish to share this list, tap the Shared radio button, then select the chat in which you wish to share the list. 

  4. Tap Create.

  5. Add tasks by entering them in the Add a task field and tapping Add task  Add task button  for each task added.

  6. When you’re finished adding tasks, tap Back  Back button. Your task list will appear in your Personal lists or your Shared lists, depending on what you selected earlier.

    • If you shared the list to a group chat, they will receive a notification the task list has been created.

From a chat (shared tasks)

  1. Go to the chat where you want to create a task list.

  2. Tap Plus  The Add button   next to the Type a message window.

  3. Select Tasks.

  4. Tap New shared list  New task list button.

  5. Type a name for your new task list, then tap Create.

    Tip: If this is the chat’s first task list, you will only have the option to add tasks. You can rename the task list after your tasks have been added.

  6. Tap the task list you created.

  7. Add tasks by entering them in the Add a task field and tapping Add task  Add task button.

  8. When you’re finished adding tasks, tap Back Back button. Your task list will appear in the chat dashboard and in the Tasks tab. The task list will be shared with all the members of that chat and they'll get an alert in their activity feed.

Learn how to add, assign, edit, and delete your tasks.

Contact us

For more help, contact support or ask a question in the Microsoft Teams Community.

From the Tasks tab (personal tasks)

  1. Tap More  More options button, then tap the Tasks tab.

  2. Tap New list  New task list button.

  3. Enter a Name if you’ve made a new list. The task list will be a personal task list unless you share it. 

    • If you wish to share this list, tap the Shared radio button, then select the chat in which you wish to share the list. 

  4. Tap Create.

  5. Add tasks by entering them in the Add a task field and tap Done for each task added.

  6. When you’re finished adding tasks, tap  Back  Back button. Your task list will appear in your Personal lists or your Shared lists, depending on what you selected earlier.

    • If you shared the list to a group chat, they will receive a notification the task list has been created.

From a chat (shared tasks)

  1. Go to the chat where want to create a task list.

  2. Tap  Plus  The Add button next to the Type a message window.

  3. Select Tasks.

  4. Tap New shared list  New task list button.

  5. Type a name for your new task list, then tap Create.

  6. Add tasks by entering them in the Add a task field and tap Done for each task added.

  7. When you’re finished adding tasks, tap Back  Back button. Your task list will appear in the chat dashboard and in the Tasks tab. The task list will be shared with all the members of that chat and they'll get an alert in their activity feed.

Learn how to add, assign, edit, and delete your tasks.

Contact us

For more help, contact support or ask a question in the Microsoft Teams Community.

From a chat (shared tasks)

Note: Creating a task list is not currently available in Teams for Windows 11. We recommend using Teams on the web or Microsoft Teams on your mobile device.

  1. Open Microsoft Teams.

  2. Go to the chat where you want to create a task list.

  3. Select Add a tab  Add button  at the top of the chat window.

  4. Select Tasks.

  5. Type the name of the new task list in the Tab name field and select Save.

  6. Add tasks by entering them in the New task field and select Create task  Teams OK button.  Repeat the process for each task.

  7. When you’re finished adding tasks, select the Chat tab.  Your task list will appear at the top of your chat. You might need to select more to view it. The task list will be shared with all the members of that chat and they'll get an alert in their Activity feed.

Learn how to add, assign, edit, and delete your tasks.

From a chat (shared tasks)

  1. Go to the chat where you want to create a task list.

  2. Select Add a tab  Add button  at the top of the chat window.

  3. Select Tasks.

  4. Type the name of the new task list in the Tab name field and select Save.

  5. Add tasks by entering them in the New task field and select Create task  Teams OK button.  Repeat the process for each task.

  6. When you’re finished adding tasks, select the Chat tab. Your task list will appear at the top of your chat. You might need to select more to view it. The task list will be shared with all the members of that chat and they'll get an alert in their Activity feed.

Learn how to add, assign, edit, and delete your tasks.

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