You can share your calendars in Outlook for Mac with family, friends, and co-workers. Permissions you can set range from co-owner to view-only, and you can take away their permissions to see your calendar at any time.
Important
To share your calendar, both you and the person you want to share it with must have Microsoft Exchange accounts.
Share a calendar with someone
- On the side bar, select the Calendar button
.
- Select the calendar you want to share.
- Select the three dots ... next to the calendar or control-click and select Sharing Permissions.
- In the Calendar Properties window, select the add + button.
- In the Search box, enter the name of the person you want to share your calendar with.
- Select their name in the list, then choose the permissions level you want to assign to them and select Add.
Remove permissions from someone you no longer want to share your calendar with
- On the side bar, select the Calendar button
.
- Select the Calendar you want to remove permissions for.
- Select the three dots ... next to the calendar or control-click and select Sharing Permissions.
- In the Calendar Properties window, select the person you want to remove, select the minus - button, then select Done.
Share a calendar with someone
- At the bottom of the navigation pane, select the Calendar button
.
- Select the calendar you want to share.
- On the Organize tab, choose Calendar Permissions.
- In the Calendar Properties window, select the add + button.
- In the Search box, enter the name of the person you want to share your calendar with.
- Select their name in the list, then choose the permissions level you want to assign to them and select Add.
Permission levels defined
You can grant different permission levels to different individuals. The default is free/busy, which shows your free/busy status in the scheduling assistant. In order for Mac users to see your calendar, they'll need to be assigned the Reviewer permission level.
This table explains the privileges that are associated with each permission level.
| Action |
Privilege |
Recipient of shared calendar... |
| Read |
None |
Is blocked from reading anything on the shared calendar |
|
Time, subject, location |
Can see the time, subject, and location of meetings and appointments on the shared calendar |
|
Free/Busy time |
Can see when you are free and busy but no other details |
|
Full details |
Can read everything on your calendar |
| Write |
Create items |
Can create meetings and appointments on your calendar |
|
Create subfolders |
Can create a folder under the shared calendar. This is a place where you can schedule appointments but not meetings. |
|
Edit own |
Edit meetings and appointments they created but not those created by the person sharing the calendar |
|
Edit all |
Edit all meetings, appointments, and folder contents regardless of who created them |
| Delete |
None |
Is blocked from deleting anything on the shared calendar |
|
Own |
Can delete meetings and appointments they created but not those created by the person sharing the calendar |
|
All |
Delete all meetings, appointments, and folder contents regardless of who created them |
| Other |
Folder visible |
View the folder (or sub-calendar). |
|
Folder contact |
Receive messages about a public folder and resolve duplication or overwrite issues. |
|
Folder owner |
Add, edit, and remove appointments. |
Remove permissions from someone you no longer want to share your calendar with
- At the bottom of the navigation pane, select the Calendar button
.
- Select the Calendar you want to remove permissions for.
- On the Organize tab, choose Calendar Permissions.
- In the Calendar Properties window, select the person you want to remove, select the minus - button, then select Done.
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