This article is Part 2 of the Frequently Asked Word Processor
Questions series. For more information about Part 1, please see the
following article in the Microsoft Knowledge Base:
138339
(http://support.microsoft.com/kb/138339/EN-US/
)
Works 95 FAQ: Word Processor Questions (Part 1)
Q. What types of file formats can I use to save my Works word processing document?
A. Works supplies converters to save files in the following file
formats:
Works 3.0 for Windows (.wps)
Works 2.0 for Windows (.wps)
Works for MS-DOS (.wps)
Text (.txt)
Rich Text Format (.rtf)
Word 2.x for Windows (.doc)
WordPerfect 5.x (.doc)
Windows Write 3.0 (.wri)
Works 3.0 for Mac (.wp)
Word 3.0-6.0 for MS-DOS (.doc)
Works 4.0 for Mac (.wp)
If you want to convert the file into a format not listed as a
supported format, the file must be converted to a another format
understood by both the program writing the file, and the program
reading the file.
For example, if the program with which you want to use your Works
Word Processor can read text files, you can save your Works
document as a text file and use it in the program, even though the
program is not on the list of supported formats.
Q. What is Easy Text?
A. A new feature in Works versions 4.0 and 4.5, Easy Text allows you to
enter frequently typed information with one simple keystroke. For
information about how to use Easy Text, see your Works online
help.
Q. What are Easy Formats?
A. A new feature in Works version 4.0 and 4.5, Easy Formats simplify the
process of formatting documents you create. With Easy Formats, you
can quickly and easily format multiple paragraphs and documents to
have the same look. Works includes some pre-defined Easy Formats.
You can use these as they exist, change them, or create your own.
For information about how to use Easy Formats, see your Works online
help.
Q. How do I create header and footer paragraphs in my Works word
processor document?
Header and footer paragraphs can contain one or more lines of
text, and can include a drawing or other object. By default,
headers and footer paragraphs print at the top and bottom of each
page, respectively. They typically contain information such as page
numbers and document titles. To create header and footer paragraphs,
use the following instructions for your version of Works.
NOTE: For information about inserting page numbers, the
current date, or other special characters in a header or footer,
see your Works printed documentation or online help.
Header and footer paragraphs are automatically available in the
word processing module of Works 4.0 or 4.5. If you are in Page Layout
view, type your header information in the header and footer
boxes.
In Normal view, notice the letters H and F in the upper-left corner
of the first page. Whatever you type on a line that begins with an H
becomes part of your header paragraph and whatever you type on a
line that begins with an F becomes part of your footer
paragraph.
Q. How do I remove the header and footer in my Works 4.0 or 4.5 word
processor document?
When you create a new word processor document in Works 4.0 or 4.5,
the document is created with a header and footer that cannot
be removed. Works sets the header and footer size to the margin
size in Page Setup, or the point size of the font, whichever is
larger.
To shrink the header to the smallest size allowed, do the following:
Click the header space.
Change the font size to 4. This is the minimum font size
allowed by Works.
NOTE: In most cases the number 4 is not on the drop-down list,
so you must go to the Format menu, click Font &
Style, and manually enter the number.
On the File menu, click Page Setup.
Click the Margins tab.
Set the top margin to zero, and then click OK.NOTE: Works takes into account the unprintable region of
a printer. This information is supplied to Works by the printer
driver, and can be different for each printer.
Q. How do I change the formatting of the header and footer in my
Works Word Processor document?
A. You can format them just like regular text. To format the header or
footer text, highlight the text, and then select a font, font size,
and style.
Q. When I try to print or preview my document, I receive the error
message "Header Too Tall," or "Footer Too Tall." Why?
A. In Works, the error messages appears under one of the three
following conditions:
Condition 1
The margins have been set in a way that does not allow enough
room between the header or footer and the body of the document.
To solve this problem, do the following three step procedure:
On the File menu, click Page Setup.
Click the Margins tab.
To correct the header, increase the top margin or decrease the
header margin. To correct the footer, increase the bottom margin
and the footer margin.NOTE: In Works 4.0 and 4.5, the maximum size of a header or footer
is one-third of the total page size.
Condition 2
The font size of the header or footer is too large for the room
allotted to it, causing it to overlap the text in the body of
the document.
To resolve this problem, reduce the font size of the header or
footer, using the following two-step procedure:
Select the paragraph text.
On the Format menu, click Font & Style to change
the font size.
Condition 3
Too many lines of text have been entered for the header or footer,
causing it to overlap the text in the body of the document.
To resolve this problem, reduce the amount of text in the header or
footer.
Q. How do I place my footnotes at the end of each page instead of at
the end of the document?
A. In Works, you can have footnotes printed either at the bottom of each
page, or at the end of the document. To specify where you want
footnotes printed, use the following three-step procedure:
On the File menu, click Page Setup.
Click the Other Options tab.
Select or clear the Print Footnotes At End check
box.
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
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