This article provides an overview and sample code for creating Microsoft
Outlook contacts from information stored in a Microsoft Access database. The sample code in the More Information section of this article
should be run from a Microsoft Access global module and provides a
starting point for the development of a complete solution.
The Import and Export feature in Outlook does not allow you to import or
export information in user-defined fields (or properties). To import
information into these fields, you may need to create a programming
solution that uses Automation to convert the information.
The following sample code specifically converts information from
Access into newly-created Outlook contacts, using Data Access Objects (DAO). With modifications, you can use this code as a basis for
creating other types of Outlook items, such as appointments, notes, tasks,
There is also an overview and separate code example available on the
Microsoft Web site at the following location. It is the first example in
- The following sample code uses the Northwind database included with Access 2000. If you installed Microsoft Office to a location other than the default, be sure to change the path to the database in the sample code.
- You need to set a reference to the Microsoft Outlook 9.0 Object Library. A reference to the Microsoft DAO 3.6 Object Library, and the Microsoft Office 9.0 Object Library should be set by default.
- The field types used in this example are text, in both Access and Outlook. To convert other types of fields, you must modify the code appropriately.
- The contacts are automatically placed in the default Contact folder, which is at the same level as the Inbox.
- The CreateItem method used in this example creates a new Outlook contact using the default form for the default contact folder. If you created a custom Outlook Contact form, you must set the MessageClass field for each item to the name of your custom form.
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:
Microsoft Certified Partners - https://partner.microsoft.com/global/30000104
Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice
For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS
' Set up DAO Objects.
Dim oDataBase As DAO.Database
Dim rst As DAO.Recordset
Set oDataBase = OpenDatabase _
("c:\Program Files\Microsoft Office\Office\Samples\Northwind.mdb")
Set rst = oDataBase.OpenRecordset("Customers")
' Set up Outlook Objects.
Dim ol As New Outlook.Application
Dim olns As Outlook.Namespace
Dim cf As Outlook.MAPIFolder
Dim c As Outlook.ContactItem
Dim Prop As Outlook.UserProperty
Set olns = ol.GetNamespace("MAPI")
Set cf = olns.GetDefaultFolder(olFolderContacts)
' Loop through the Microsoft Access records.
Do While Not .EOF
' Create a new Contact item.
Set c = ol.CreateItem(olContactItem)
' Specify which Outlook form to use.
' Change "IPM.Contact" to "IPM.Contact.<formname>" if you've
' created a custom Contact form in Outlook.
c.MessageClass = "IPM.Contact"
' Create all built-in Outlook fields.
If ![CompanyName] <> "" Then c.CompanyName = ![CompanyName]
If ![ContactName] <> "" Then c.FullName = ![ContactName]
' Create the first user property (UserField1).
Set Prop = c.UserProperties.Add("UserField1", olText)
' Set its value.
If ![CustomerID] <> "" Then Prop = ![CustomerID]
' Create the second user property (UserField2).
Set Prop = c.UserProperties.Add("UserField2", olText)
' Set its value and so on....
If ![Region] <> "" Then Prop = ![Region]
' Save the contact.
For additional information about available resources and answersto commonly-asked questions about Microsoft Outlook 2000 solutions, click the article number below
to view the article in the Microsoft Knowledge Base:
OL2000: Questions About Custom Forms and Outlook Solutions
Article ID: 208232 - Last Review: November 24, 2006 - Revision: 4.3
- Microsoft Outlook 2000 Standard Edition
- Microsoft Access 2000 Standard Edition
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